COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, SEPTEMBER 10, 2013
AGENDA
9:00 a.m.
Jack Duran, District 1, Vice Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Chairman Gerald
O. Carden, County Counsel
Kirk Uhler, District 4 Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
9:00 a.m.
FLAG SALUTE – Led by Supervisor Uhler.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA (Pages
3-8) - All items on the Consent Agenda
(Items 7 thru 20) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:30 a.m.
1. HEALTH & HUMAN SERVICES
a. Adult System of Care/Annual Report/Older Adult Advisory
Commission FY 2012-13 (PDF)
1.
Accept
the Older Adult Advisory Commission Fiscal Year 2012-13 Annual Report.
Action:
9:45 a.m.
2. COUNTY EXECUTIVE
a. Budget (PDF)
1.
Conduct
a Public Hearing requesting the Board approve the FY 2013-14 Final Budget
including the following:
a.
Approve
a Resolution adopting FY 2013-14 Final Budget for County operating funds for a
total of $720,849,342; and
b.
Approve
final budgets for County proprietary funds for a total of $78,814,068; and
c.
Approve
the items listed on the County Master Fixed Asset List for FY 2013-14; and
d.
Introduction
of an ordinance amending the personnel allocations of various departments to
reflect position changes approved for the FY 2013-14 Final Budget.
2.
Approve
a Resolution adopting the FY 2013-14 Final Budgets for special districts
governed by the Board of Supervisors in the amount of $49,442,718.
Action:
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS
3. ADMINISTRATIVE
SERVICES/PROCUREMENT
a. Bid, Multi-Department
(PDF)
1.
Reject the award of Competitive Bid #10289
to John L Sullivan Chevrolet Inc. of Roseville;
2.
Approve the award of Competitive Bid #10289
to Winner Chevrolet of Elk Grove for the purchase of 13 Chevrolet Tahoe Police
Pursuit Vehicles in the total amount of $397,990, funded by revenue collected
from replacement funds with no net County cost;
3.
Approve the purchase of two additional
4x2 Chevrolet Tahoe Police Pursuit Vehicles as specified in Bid #10289 from
Winner Chevrolet of Elk Grove in the total amount of $57,690, funded by the
Placer County Sheriff’s Office budget for a net County cost of $57,690; and
4.
Authorize
the Purchasing Manager to sign the resulting purchase orders and related
documents.
Action:
4. HEALTH & HUMAN SERVICES
a. Adult System of Care,
Department of Housing and Urban Development (HUD) (PDF)
1.
Approve a renewal grant agreement with the U.S.
Department of Housing and Urban Development to receive funds for Permanent
Supportive Housing in the amount of $388,270 (plus a required match of $77,777
net County cost and $19,444 Federal funds) for a 12-month term, beginning
December 1, 2013, and
2. Approve
a renewal grant agreement with the U.S. Department of Housing and Urban
Development to receive funds for Shelter Plus Care in the amount of $315,084
(plus a required match of $15,109 net County cost, $23,000 Federal/State funds,
and $3,200 fees) for a 12-month term, beginning May 20, 2013.
Action:
b. Children’s System of Care,
Substance Abuse & Mental Health Services (PDF)
1.
Approve submission of an application for renewal of
a Substance Abuse & Mental Health Services Administration (SAMHSA)
Community Mental Health Services Block Grant for FY 2013-14 in the amount of
$695,352 (no net County cost), and authorize the Director of Health and Human Services to
sign the application and all documentation, reports, and certifications as
required.
Action:
5. PUBLIC WORKS
a. Auburn Folsom Road
Widening, North Phase, Award Of Construction Contract No. 1151 (PDF)
1.
Adopt a Resolution awarding the construction
contract for the Auburn Folsom Road Widening, North Phase project to A.
Teichert & Son, Inc., dba Teichert Construction, in an amount not to exceed
$5,643,196, with County Counsel and Risk Management’s review and approval.
2.
Authorize the Chairman to execute the contract.
Funding for the project is being provided by Countywide traffic impact fees,
South Placer Regional Transportation Authority, San Juan Water District, and
the State Local Partnership Program and is, therefore, included in the budget
for the Department of Public Works with no net County cost.
3. Authorize the Director of Public Works to
execute contract change orders up to an amount of 10 percent of the contract
amount or $564,319.
Action:
6. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF):
Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be presented
prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1.
Existing
Litigation (Government Code §54956.9(d)(1):
(a)
Debra North, WCAB Claim, WCAB Claim Nos.:
ADJ8324504, ADJ8325436, ADJ8324512, ADJ8325426, PLA0300149, 6125-94-0166,
12-063136, 12-063135
2. Anticipated Litigation (Government Code
§54956.9(d)(2):
(a) Significant exposure to litigation pursuant
to subdivision (d)(2) of Government Code §54956.9: one potential case
(b)
Initiation of litigation pursuant to subdivision
(d)(4) of Government Code §54956.9: one
potential case
CLOSED SESSION REPORT:
CONSENT AGENDA
(Pages 3-8) - All items on the Consent Agenda
(Items 7 thru 20) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
7. ORDINANCE
– Second Reading:
a. Personnel/Salary
Plan, Director of Air Pollution Control (PDF)
1.
Adopt
an Uncodified Ordinance, to revise the salary plan for the Director of Air
Pollution Control.
8. AUDITOR-CONTROLLER
a. Petty Cash Fund for
Sheriff’s Department, Placer Special Investigations Unit (SIU) (PDF)
1. Adopt
a Resolution, to establish a $10,000 “buy
money” petty cash fund for the Placer Special Investigations Unit (SIU)
Multi-Agency Task Force.
9. BOARD
OF SUPERVISORS
1. Approve a Resolution commending Gary Powell
for 35 years of dedicated public service as an employee of the Placer County
Assessor’s Office.
1. Approve a Resolution In Support of the
Continued Development of Publicly Accessible Trails and Related Recreational
Facilities.
1. Approve a
Proclamation declaring September 2013 as Prostate
Cancer Awareness Month in Placer County.
10. CLAIMS AGAINST THE COUNTY
(PDF)
1. Reject the following claims, as recommended by the offices of
County Counsel and Risk Management.
a.
13-071,
Polk, Darrell, $100,000, (Personal Injury)
b.
13-073,
Brown, Jon, $5.5 Million, (Bodily Injury)
11. COMMITTEES
& COMMISSIONS
a. Loomis Veterans Memorial
Hall Board of Trustees (PDF)
1. Approve the FY 2013-14 term appointments of
the Loomis Veterans Memorial Hall Board of Trustees.
b. Assessment Appeals Board
(PDF)
1. Approve the reappointment of Mike DeFerrari
to Seat #2 (representing District 2), and Robert Enos to Seat #4 (representing
District 4).
c. Auburn Veterans Memorial
Hall Board of Trustees (PDF)
1. Approve the FY 2013-14 term appointments of
the Auburn Veterans Memorial Hall Board of Trustees.
d. Foresthill Veterans
Memorial Hall Board of Trustees (PDF)
1. Approve the FY 2013-14 term appointments of
the Foresthill Veterans Memorial Hall Board of Trustees.
12. COUNTY
EXECUTIVE
a. Grand Jury Response
Letter, All American Speedway (PDF)
1. Authorize the Chairman to sign a letter in
response to the Placer County Grand Jury’s 2012-13 Report on the All American
Speedway.
b. Grand Jury Response
Letter, Newcastle Fire Protection District (PDF)
1. Authorize the Chairman to sign a letter in
response to the Placer County Grand Jury’s 2012-13 Report on the Newcastle Fire
Protection District.
13. COUNTY
EXECUTIVE/EMERGENCY SERVICES
a. 2013
Homeland Security Grant Program (PDF)
1. Approve a Resolution
authorizing designated staff to execute for and on behalf of Placer County for
all actions necessary to obtain and manage funds in the 2013 Homeland Security
Grant Program.
b. Emergency Management
Performance Grant (PDF)
1. Approve
a Resolution authorizing designated staff to execute for and on behalf of
Placer County for all actions necessary to obtain funds in the 2013 Emergency
Management Performance Grant (EMPG).
14. COUNTY EXECUTIVE/PERSONNEL
a. It is recommended that
your Board take the following actions (PDF):
1.
Introduction
of an ordinance adjusting the compensation and employment terms for employees
hired, or initially promoted or transferred into a management position
classification on or after December 14, 2013.
2.
Introduction
of an un-codified ordinance adjusting salaries for elected department heads,
unclassified non-management and management employees.
15. COUNTY
EXECUTIVE/RISK MANAGEMENT
a. Regional
Sewer Project (PDF)
1. Approve a contract amendment with the Law
Firm of Hanson Bridgett for legal services related to Regional Sewer in the
amount of $75,000, for a total amount not to exceed $300,000, and funded by the
Sewer Maintenance District 1 capital project with no net County cost.
16. FACILITY SERVICES
a. Hidden Falls Regional Park
Trail Construction 2012, Project No. 4717C, Notice of Completion (PDF)
1. Adopt a Resolution accepting the Hidden
Falls Regional Park Trail Construction Project No. 4717C, as complete and
authorize the Director of Facility Services, or designee, to execute and record
the Notice of Completion for the contract with Donald Hayes Trail Contractor,
Inc., in an amount not-to-exceed $161,419.09 in previously budgeted net county
cost.
b. Side Hill Citrus
Agricultural Conservation Easement (PDF)
1.
Approve
the acquisition of an Agricultural Conservation Easement over the 47-acre property
known as Side Hill Citrus, located at 4065 Pleasant Hill Road in rural Lincoln,
from Richard Ferreira and his family at a total project cost not-to-exceed
$350,000 including $107,150 in previously budgeted net county costs; and,
2.
Adopt
a Resolution authorizing the Director of Facility Services, or designee, to
execute a Purchase and Sale Agreement, Deed of Agricultural Conservation
Easement, execute all documentation and take all actions necessary to complete
the easement acquisition based upon the Material Terms at the purchase price
not-to-exceed $285,000; and,
3.
Authorize
the real property to be added to the Master Fixed Asset list following the
close of escrow.
c. Resolution of Intention,
Exclusion of Boughton Property from Sewer Maintenance District 1 (PDF)
1.
Adopt
a Resolution of Intention setting the time and date to hold a Public Hearing to
consider the exclusion of property owned by Timothy and Rhonda Boughton, APN
051-100-046, located on Kemper Road in Auburn from the boundaries of Placer
County Sewer Maintenance District 1 (SMD 1) at no net County cost.
17. PERSONNEL
a. Legal
Services, Civil Service Commission (PDF)
1. Authorize the County Executive Officer to
sign a contract with the Law Office of William Wright for legal services in
support of the Civil Service Commission, in an amount not to exceed a budgeted
net county cost of $35,000, for the period of FY 2013-14.
18. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively
awarded bids under $400,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the
following:
a. BPO,
Administrative Services/I.T. (PDF)
1. Approve a Blanket Purchase
Order with Robert Half Technologies of Sacramento, CA for information
technology support services on an as needed basis in the amount of $300,000
funded by the Administrative Services FY 2013/14 budget with a net County cost
of $300,000 and authorize the Purchasing Manager to sign the resulting
documents.
b. BPO, Administrative
Services/I.T. (PDF)
1. Approve
the Renewal to Blanket Purchase Order No. 20113 with Agreeya Solutions, Inc.,
of Folsom, CA for consultant services in support of the Information Technology
Division’s Enterprise Support Services Web Team on an as needed basis, with a
budgeted net County cost of $160,000. The new BPO will be effective for the
period October 1, 2013 through September 30, 2014.
c. BPOs,
Community Development Resource Agency (PDF)
1.
Approve
an increase in the aggregate amount of $150,000 to the Building Services
Division’s blanket purchase orders (BPOs) with multiple consultants for On-Call
Plan Check and Field Inspection Services, funded through plan check and inspection fee revenues with a budgeted net County cost of $30,720,
and authorize the Purchasing Manager to sign the resulting change orders.
2.
Authorize
the Purchasing Manager to transfer funds between BPO agreements as needed.
d. BPOs,
Department of Public Works/Road Maintenance (PDF)
1.
Approve
the renewal of competitively awarded blanket purchase orders (BPOs) with Hansen
Bros. Enterprises of Grass Valley (CA), Robinson Sand and Gravel of Auburn
(CA), Cinderlite Trucking Corp. of Carson City (NV), and Larry Newman Trucking
of Lincoln (CA) for the purchase of ice control sand and hauling services in
the total aggregate amount of $235,400, funded by Highway User Tax Account
revenues with no net County cost, for the period of October 1, 2013 through
September 30, 2014;
2.
Authorize
the Purchasing Manager to sign the resulting blanket purchase orders and to transfer funds between BPOs as needed.
e. BPO, Department of Public
Works/Fleet Services (PDF)
1. Approve the
annual renewal of a sole source Blanket Purchase Order (BPO) with Southwest Gas
Corporation of Carson City (NV) for the purchase of compressed natural gas
(CNG) as a motor vehicle fuel in the maximum amount of $170,000, funded by revenues
collected from Fleet rate and direct charge customers with no net County cost,
for the period of October 1, 2013, through September 30, 2014, and authorize the Purchasing Manager to sign the resulting
BPO.
f. Purchase Order, Library
Services (PDF)
1. Approve the award of a sole source purchase
order to SIRSI Corporation of Lehi, UT in the amount of $57,287 funded by the
Placer County Library's FY 2013-2014 budget with no additional net County cost,
for annual maintenance and support of the Library’s web-based integrated
library system and authorize the Purchasing Manager to sign the resulting
purchase order.
19. PUBLIC
WORKS
1.
Adopt
a Resolution to abandon two Offers of Dedication for a Drainage Easement and
Drainage Access Easement in the Homewood Shores development, Lake Tahoe. There is no net County cost.
b. Agency-State Master
Agreement No. 00310S for State Funded Projects (PDF)
1. Adopt a Resolution authorizing the
Director of Public Works to execute the current Master Agreement and future
Master Agreement Revisions, Program Supplemental Agreements, Fund Exchange
Agreements, and/or Fund Transfer Agreements with the State of California
Department of Transportation, with County Counsel and Risk Management review
and approval, for administering state-funded projects under Master Agreement
No.00310S with no net County cost.
1. Adopt
a Resolution authorizing the filing of a California Tahoe Conservancy (CTC)
acquisition grant application in the amount of $500,000 for the Dollar Creek
Shared Use Trail project. There is no
net County cost.
2. Authorize
the Director of Public Works, or his designee, to execute all documents related
to the grant.
d. California Tahoe
Conservancy Private Lease Revenue Transfer (PDF)
1. Adopt a Resolution authorizing the Director
of Public Works to execute the California Tahoe Conservancy (CTC) Agreement No.
CTA-13004 between the State and Placer County for the County to receive $27,200
in revenues derived from leases on CTC property within Placer County. There is no net County cost.
2. Authorize 50 percent of the CTC lease
revenue to be allocated to Tahoe region erosion control projects as required by
law and 50 percent to the Tahoe region stormwater quality program.
e. Casa Loma Road Landslide
Repair Project – Urgent Contract (PDF)
1.
Approve the project plans
and specifications and authorize the Chair to sign the cover sheet.
2.
Adopt a Resolution authorizing the Department of Public Works to
enter into a construction contract not to exceed $175,000 for the Casa Loma
Road Repair Project through informal bidding.
There is no net County cost.
3.
Authorize the Director of Public Works to execute the contract,
with County Counsel and Risk Management review and approval, on behalf of the
Board and to approve and sign contract change orders, if necessary, up to 10 percent
of the contract amount.
f. Dial-A-Ride Contract
20543, Amendment #9, and Contract 12530, Amendment #7, FY 2013-14 (PDF)
1.
Adopt a Resolution authorizing the
Director of Public Works to execute, with County Counsel and Risk Management’s
review and approval, Amendment No. 9 to Contract No. 20543, in an amount not to
exceed $94,403, and Amendment No. 7 to Contract No. 12530, in an amount not to
exceed $145,231, with PRIDE Industries for a total amount of $239,634 for
month-to-month extensions for up to three months to operate Highway 49
Dial-A-Ride and South Placer Dial-A-Ride through December 31, 2013. There is no net County cost.
1. Adopt a Resolution for the final acceptance
for the Bridge Replacement Project, Brewer Road over King Slough and Brewer
Road over Markham Ravine with no net County cost.
2. Authorize the Director of Public Works to
execute the Notice of Completion for the Bridge Replacement Project, Brewer
Road over King Slough and Brewer Road over Markham Ravine.
1. Adopt
a Resolution accepting the
Traffic Signal and Lighting Installation at Auburn-Folsom Rd and King Road as complete, and authorizing the Director of
Public Works to execute the Notice of Completion. There is no net County cost.
i. Squaw Valley Road Bus
Shelter at Highway 89, Contract No. 1165 (PDF)
1. Approve the project plans and specifications
and authorize the Chair to sign the cover sheet.
2.
Adopt a Resolution authorizing the Department of Public Works to award
a construction contract not to exceed $65,000 for the Squaw Valley Road Bus
Shelter at Highway 89 following the advertising period for bidding the
project. There is no net County cost.
3.
Authorize the Director of Public Works to execute the contract, with
County Counsel and Risk Management review and approval, on behalf of the Board
and to approve and sign contract change orders, if necessary, up to 10 percent
of the contract amount.
20. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Keaton Raphael Memorial
(PDF)
1. Approve appropriation of $1,750 in Revenue
Sharing monies to the Keaton Raphael Memorial to benefit local kids who have
cancer and their families, by Supervisor Weygandt ($250) and Supervisor Uhler
($1,500).
***End of Consent
Agenda***
ITEMS FOR INFORMATION:
21. PERSONNEL
a. Classified Service Merit
Increases (PDF)
22. TREASURER
a. Treasurer’s Statement for
the month of July 2013 (PDF)
ADJOURNMENT