Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, SEPTEMBER 10, 2013

AGENDA

9:00 a.m.

Jack Duran, District 1, Vice Chairman David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS

CONSENT AGENDA (Pages 3-8) - All items on the Consent Agenda (Items 7 thru 20) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:30 a.m.

1. HEALTH & HUMAN SERVICES

a. Adult System of Care/Annual Report/Older Adult Advisory Commission FY 2012-13 (PDF)

1. Accept the Older Adult Advisory Commission Fiscal Year 2012-13 Annual Report.

Action:

9:45 a.m.

2. COUNTY EXECUTIVE

a. Budget (PDF)

1. Conduct a Public Hearing requesting the Board approve the FY 2013-14 Final Budget including the following:

a. Approve a Resolution adopting FY 2013-14 Final Budget for County operating funds for a total of $720,849,342; and

b. Approve final budgets for County proprietary funds for a total of $78,814,068; and

c. Approve the items listed on the County Master Fixed Asset List for FY 2013-14; and

d. Introduction of an ordinance amending the personnel allocations of various departments to reflect position changes approved for the FY 2013-14 Final Budget.

2. Approve a Resolution adopting the FY 2013-14 Final Budgets for special districts governed by the Board of Supervisors in the amount of $49,442,718.

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

3. ADMINISTRATIVE SERVICES/PROCUREMENT

a. Bid, Multi-Department (PDF)

1. Reject the award of Competitive Bid #10289 to John L Sullivan Chevrolet Inc. of Roseville;

2. Approve the award of Competitive Bid #10289 to Winner Chevrolet of Elk Grove for the purchase of 13 Chevrolet Tahoe Police Pursuit Vehicles in the total amount of $397,990, funded by revenue collected from replacement funds with no net County cost;

3. Approve the purchase of two additional 4x2 Chevrolet Tahoe Police Pursuit Vehicles as specified in Bid #10289 from Winner Chevrolet of Elk Grove in the total amount of $57,690, funded by the Placer County Sheriff’s Office budget for a net County cost of $57,690; and

4. Authorize the Purchasing Manager to sign the resulting purchase orders and related documents.

Action:

4. HEALTH & HUMAN SERVICES

a. Adult System of Care, Department of Housing and Urban Development (HUD) (PDF)

1. Approve a renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Permanent Supportive Housing in the amount of $388,270 (plus a required match of $77,777 net County cost and $19,444 Federal funds) for a 12-month term, beginning December 1, 2013, and

2. Approve a renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Shelter Plus Care in the amount of $315,084 (plus a required match of $15,109 net County cost, $23,000 Federal/State funds, and $3,200 fees) for a 12-month term, beginning May 20, 2013.

Action:

b. Children’s System of Care, Substance Abuse & Mental Health Services (PDF)

1. Approve submission of an application for renewal of a Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Services Block Grant for FY 2013-14 in the amount of $695,352 (no net County cost), and authorize the Director of Health and Human Services to sign the application and all documentation, reports, and certifications as required.

Action:

5. PUBLIC WORKS

a. Auburn Folsom Road Widening, North Phase, Award Of Construction Contract No. 1151 (PDF)

1. Adopt a Resolution awarding the construction contract for the Auburn Folsom Road Widening, North Phase project to A. Teichert & Son, Inc., dba Teichert Construction, in an amount not to exceed $5,643,196, with County Counsel and Risk Management’s review and approval.

2. Authorize the Chairman to execute the contract. Funding for the project is being provided by Countywide traffic impact fees, South Placer Regional Transportation Authority, San Juan Water District, and the State Local Partnership Program and is, therefore, included in the budget for the Department of Public Works with no net County cost.

3. Authorize the Director of Public Works to execute contract change orders up to an amount of 10 percent of the contract amount or $564,319.

Action:

6. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation (Government Code §54956.9(d)(1):

(a) Debra North, WCAB Claim, WCAB Claim Nos.: ADJ8324504, ADJ8325436, ADJ8324512, ADJ8325426, PLA0300149, 6125-94-0166, 12-063136, 12-063135

2. Anticipated Litigation (Government Code §54956.9(d)(2):

(a) Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: one potential case

(b) Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: one potential case

CLOSED SESSION REPORT:

Action:

7. ORDINANCE – Second Reading:

a. Personnel/Salary Plan, Director of Air Pollution Control (PDF)

1. Adopt an Uncodified Ordinance, to revise the salary plan for the Director of Air Pollution Control.

8. AUDITOR-CONTROLLER

a. Petty Cash Fund for Sheriff’s Department, Placer Special Investigations Unit (SIU) (PDF)

1. Adopt a Resolution, to establish a $10,000 “buy money” petty cash fund for the Placer Special Investigations Unit (SIU) Multi-Agency Task Force.

9. BOARD OF SUPERVISORS

a. Resolution (PDF)

1. Approve a Resolution commending Gary Powell for 35 years of dedicated public service as an employee of the Placer County Assessor’s Office.

b. Resolution (PDF)

1. Approve a Resolution In Support of the Continued Development of Publicly Accessible Trails and Related Recreational Facilities.

c. Proclamation (PDF)

1. Approve a Proclamation declaring September 2013 as Prostate Cancer Awareness Month in Placer County.

10. CLAIMS AGAINST THE COUNTY (PDF)

1. Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a. 13-071, Polk, Darrell, $100,000, (Personal Injury)

b. 13-073, Brown, Jon, $5.5 Million, (Bodily Injury)

11. COMMITTEES & COMMISSIONS

a. Loomis Veterans Memorial Hall Board of Trustees (PDF)

1. Approve the FY 2013-14 term appointments of the Loomis Veterans Memorial Hall Board of Trustees.

b. Assessment Appeals Board (PDF)

1. Approve the reappointment of Mike DeFerrari to Seat #2 (representing District 2), and Robert Enos to Seat #4 (representing District 4).

c. Auburn Veterans Memorial Hall Board of Trustees (PDF)

1. Approve the FY 2013-14 term appointments of the Auburn Veterans Memorial Hall Board of Trustees.

d. Foresthill Veterans Memorial Hall Board of Trustees (PDF)

1. Approve the FY 2013-14 term appointments of the Foresthill Veterans Memorial Hall Board of Trustees.

12. COUNTY EXECUTIVE

a. Grand Jury Response Letter, All American Speedway (PDF)

1. Authorize the Chairman to sign a letter in response to the Placer County Grand Jury’s 2012-13 Report on the All American Speedway.

b. Grand Jury Response Letter, Newcastle Fire Protection District (PDF)

1. Authorize the Chairman to sign a letter in response to the Placer County Grand Jury’s 2012-13 Report on the Newcastle Fire Protection District.

13. COUNTY EXECUTIVE/EMERGENCY SERVICES

a. 2013 Homeland Security Grant Program (PDF)

1. Approve a Resolution authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain and manage funds in the 2013 Homeland Security Grant Program.

b. Emergency Management Performance Grant (PDF)

1. Approve a Resolution authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain funds in the 2013 Emergency Management Performance Grant (EMPG).

14. COUNTY EXECUTIVE/PERSONNEL

1. Introduction of an ordinance adjusting the compensation and employment terms for employees hired, or initially promoted or transferred into a management position classification on or after December 14, 2013.

2. Introduction of an un-codified ordinance adjusting salaries for elected department heads, unclassified non-management and management employees.

15. COUNTY EXECUTIVE/RISK MANAGEMENT

a. Regional Sewer Project (PDF)

1. Approve a contract amendment with the Law Firm of Hanson Bridgett for legal services related to Regional Sewer in the amount of $75,000, for a total amount not to exceed $300,000, and funded by the Sewer Maintenance District 1 capital project with no net County cost.

16. FACILITY SERVICES

a. Hidden Falls Regional Park Trail Construction 2012, Project No. 4717C, Notice of Completion (PDF)

1. Adopt a Resolution accepting the Hidden Falls Regional Park Trail Construction Project No. 4717C, as complete and authorize the Director of Facility Services, or designee, to execute and record the Notice of Completion for the contract with Donald Hayes Trail Contractor, Inc., in an amount not-to-exceed $161,419.09 in previously budgeted net county cost.

b. Side Hill Citrus Agricultural Conservation Easement (PDF)

1. Approve the acquisition of an Agricultural Conservation Easement over the 47-acre property known as Side Hill Citrus, located at 4065 Pleasant Hill Road in rural Lincoln, from Richard Ferreira and his family at a total project cost not-to-exceed $350,000 including $107,150 in previously budgeted net county costs; and,

2. Adopt a Resolution authorizing the Director of Facility Services, or designee, to execute a Purchase and Sale Agreement, Deed of Agricultural Conservation Easement, execute all documentation and take all actions necessary to complete the easement acquisition based upon the Material Terms at the purchase price not-to-exceed $285,000; and,

3. Authorize the real property to be added to the Master Fixed Asset list following the close of escrow.

c. Resolution of Intention, Exclusion of Boughton Property from Sewer Maintenance District 1 (PDF)

1. Adopt a Resolution of Intention setting the time and date to hold a Public Hearing to consider the exclusion of property owned by Timothy and Rhonda Boughton, APN 051-100-046, located on Kemper Road in Auburn from the boundaries of Placer County Sewer Maintenance District 1 (SMD 1) at no net County cost.

17. PERSONNEL

a. Legal Services, Civil Service Commission (PDF)

1. Authorize the County Executive Officer to sign a contract with the Law Office of William Wright for legal services in support of the Civil Service Commission, in an amount not to exceed a budgeted net county cost of $35,000, for the period of FY 2013-14.

18. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:

a. BPO, Administrative Services/I.T. (PDF)

1. Approve a Blanket Purchase Order with Robert Half Technologies of Sacramento, CA for information technology support services on an as needed basis in the amount of $300,000 funded by the Administrative Services FY 2013/14 budget with a net County cost of $300,000 and authorize the Purchasing Manager to sign the resulting documents.

b. BPO, Administrative Services/I.T. (PDF)

1. Approve the Renewal to Blanket Purchase Order No. 20113 with Agreeya Solutions, Inc., of Folsom, CA for consultant services in support of the Information Technology Division’s Enterprise Support Services Web Team on an as needed basis, with a budgeted net County cost of $160,000. The new BPO will be effective for the period October 1, 2013 through September 30, 2014.

c. BPOs, Community Development Resource Agency (PDF)

1. Approve an increase in the aggregate amount of $150,000 to the Building Services Division’s blanket purchase orders (BPOs) with multiple consultants for On-Call Plan Check and Field Inspection Services, funded through plan check and inspection fee revenues with a budgeted net County cost of $30,720, and authorize the Purchasing Manager to sign the resulting change orders.

2. Authorize the Purchasing Manager to transfer funds between BPO agreements as needed.

d. BPOs, Department of Public Works/Road Maintenance (PDF)

1. Approve the renewal of competitively awarded blanket purchase orders (BPOs) with Hansen Bros. Enterprises of Grass Valley (CA), Robinson Sand and Gravel of Auburn (CA), Cinderlite Trucking Corp. of Carson City (NV), and Larry Newman Trucking of Lincoln (CA) for the purchase of ice control sand and hauling services in the total aggregate amount of $235,400, funded by Highway User Tax Account revenues with no net County cost, for the period of October 1, 2013 through September 30, 2014;

2. Authorize the Purchasing Manager to sign the resulting blanket purchase orders and to transfer funds between BPOs as needed.

e. BPO, Department of Public Works/Fleet Services (PDF)

1. Approve the annual renewal of a sole source Blanket Purchase Order (BPO) with Southwest Gas Corporation of Carson City (NV) for the purchase of compressed natural gas (CNG) as a motor vehicle fuel in the maximum amount of $170,000, funded by revenues collected from Fleet rate and direct charge customers with no net County cost, for the period of October 1, 2013, through September 30, 2014, and authorize the Purchasing Manager to sign the resulting BPO.

f. Purchase Order, Library Services (PDF)

1. Approve the award of a sole source purchase order to SIRSI Corporation of Lehi, UT in the amount of $57,287 funded by the Placer County Library's FY 2013-2014 budget with no additional net County cost, for annual maintenance and support of the Library’s web-based integrated library system and authorize the Purchasing Manager to sign the resulting purchase order.

19. PUBLIC WORKS

a. Abandonment of Two Offers of Dedication for a Drainage Easement and Drainage Access Easement, Homewood Shores (PDF)

1. Adopt a Resolution to abandon two Offers of Dedication for a Drainage Easement and Drainage Access Easement in the Homewood Shores development, Lake Tahoe. There is no net County cost.

b. Agency-State Master Agreement No. 00310S for State Funded Projects (PDF)

1. Adopt a Resolution authorizing the Director of Public Works to execute the current Master Agreement and future Master Agreement Revisions, Program Supplemental Agreements, Fund Exchange Agreements, and/or Fund Transfer Agreements with the State of California Department of Transportation, with County Counsel and Risk Management review and approval, for administering state-funded projects under Master Agreement No.00310S with no net County cost.

c. Approval of Filing California Tahoe Conservancy Acquisition Grant Application for the Dollar Creek Shared Use Trail (PDF)

1. Adopt a Resolution authorizing the filing of a California Tahoe Conservancy (CTC) acquisition grant application in the amount of $500,000 for the Dollar Creek Shared Use Trail project. There is no net County cost.

2. Authorize the Director of Public Works, or his designee, to execute all documents related to the grant.

d. California Tahoe Conservancy Private Lease Revenue Transfer (PDF)

1. Adopt a Resolution authorizing the Director of Public Works to execute the California Tahoe Conservancy (CTC) Agreement No. CTA-13004 between the State and Placer County for the County to receive $27,200 in revenues derived from leases on CTC property within Placer County. There is no net County cost.

2. Authorize 50 percent of the CTC lease revenue to be allocated to Tahoe region erosion control projects as required by law and 50 percent to the Tahoe region stormwater quality program.

e. Casa Loma Road Landslide Repair Project – Urgent Contract (PDF)

1. Approve the project plans and specifications and authorize the Chair to sign the cover sheet.

2. Adopt a Resolution authorizing the Department of Public Works to enter into a construction contract not to exceed $175,000 for the Casa Loma Road Repair Project through informal bidding. There is no net County cost.

3. Authorize the Director of Public Works to execute the contract, with County Counsel and Risk Management review and approval, on behalf of the Board and to approve and sign contract change orders, if necessary, up to 10 percent of the contract amount.

f. Dial-A-Ride Contract 20543, Amendment #9, and Contract 12530, Amendment #7, FY 2013-14 (PDF)

1. Adopt a Resolution authorizing the Director of Public Works to execute, with County Counsel and Risk Management’s review and approval, Amendment No. 9 to Contract No. 20543, in an amount not to exceed $94,403, and Amendment No. 7 to Contract No. 12530, in an amount not to exceed $145,231, with PRIDE Industries for a total amount of $239,634 for month-to-month extensions for up to three months to operate Highway 49 Dial-A-Ride and South Placer Dial-A-Ride through December 31, 2013. There is no net County cost.

g. Final Acceptance of the Bridge Replacement Project, Brewer Road over King Slough and Brewer Road Over Markham Ravine, Contract No. 1117 (PDF)

1. Adopt a Resolution for the final acceptance for the Bridge Replacement Project, Brewer Road over King Slough and Brewer Road over Markham Ravine with no net County cost.

2. Authorize the Director of Public Works to execute the Notice of Completion for the Bridge Replacement Project, Brewer Road over King Slough and Brewer Road over Markham Ravine.

h. Notice of Completion for Traffic Signal and Lighting Installation at Auburn-Folsom Road and King Road, Contract No. 1126 (PDF)

1. Adopt a Resolution accepting the Traffic Signal and Lighting Installation at Auburn-Folsom Rd and King Road as complete, and authorizing the Director of Public Works to execute the Notice of Completion. There is no net County cost.

i. Squaw Valley Road Bus Shelter at Highway 89, Contract No. 1165 (PDF)

1. Approve the project plans and specifications and authorize the Chair to sign the cover sheet.

2. Adopt a Resolution authorizing the Department of Public Works to award a construction contract not to exceed $65,000 for the Squaw Valley Road Bus Shelter at Highway 89 following the advertising period for bidding the project. There is no net County cost.

20. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Keaton Raphael Memorial (PDF)

1. Approve appropriation of $1,750 in Revenue Sharing monies to the Keaton Raphael Memorial to benefit local kids who have cancer and their families, by Supervisor Weygandt ($250) and Supervisor Uhler ($1,500).

***End of Consent Agenda***

ITEMS FOR INFORMATION:

21. PERSONNEL

a. Classified Service Merit Increases (PDF)

22. TREASURER

a. Treasurer’s Statement for the month of July 2013 (PDF)

ADJOURNMENT