COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, MARCH 27, 2012
SUMMARY ACTION
9:00 a.m.
Jack Duran, District 1 Holly Heinzen, Interim County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3, Vice Chairman Ann Holman, Clerk of the Board
Kirk Uhler, District 4
Jennifer Montgomery, District 5, Chairwoman
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
9:00 a.m.
FLAG SALUTE – Led by Chairwoman Montgomery.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – Dave Henshaw, PG&E Account Manager for Placer County, acknowledged the County’s continued efforts in energy efficiency and energy cost reduction. He said PG&E has had an integrated approach with Placer County combining programs stating that since 2007 the County has seen an 18% reduction in energy use representing $450,000 per year in energy savings. Joel Swift, Deputy Director of Facility Services, stated the rebates are through our energy block grant of $600,000 with 32 buildings on the program. Mr. Swift said it’s unique because the Department of Energy pays for purchase of equipment and installation by Facility Services staff.
SUPERVISOR’S COMMITTEE REPORT - Supervisor Montgomery advised on February 21, 2012 Placer County participated in the Auburn, Folsom, Natoma Managing Partner Agreement signing and received a framed copy for Placer County. The Agreement celebrates the funding for 25 years between Bureau of Reclamation and State Parks.
TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN
ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENED AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY
9:30 a.m.
1. HEALTH & HUMAN SERVICES/PLACER COUNTY HOUSING AUTHORITY - Approved the following items to secure $2,230,957 in federal funding for the Placer County Housing Choice Voucher Program to provide subsidized housing for over 275 families, seniors and veterans:
a. Conducted a Public Hearing to receive public comment regarding the Placer County Housing Authority Public Housing Annual Plan for FY 2012-13 and the Placer County Housing Authority Administrative Plan.
b. Adopted the Placer County Housing Authority Annual Plan for FY 2012-13 and updated Administrative Plan.
c. Resolution 2012-73 adopted authorizing submission of Placer County Housing Authority’s Annual Plan for FY 2012-13 and certification of program compliance to the U.S. Department of Housing and Urban Development.
MOTION Holmes/Duran/Unanimous
ADJOURNED AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY AND
RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS
10:00 a.m.
2. PUBLIC WORKS/NORTH PHASE OF AUBURN FOLSOM ROAD WIDENING PROJECT, ACQUISITION BY EMINENT DOMAIN - Resolution of Necessity 2012-74 adopted to acquire real property by Eminent Domain, if necessary, (as amended to include 3(d) the acquisition of the property is necessary for the proposed project) on portions of Assessor Parcel Numbers 047-150-045, 050-190-001, 050-060-002, 050-060-006 and 050-060-007 located on Auburn-Folsom Road for the purpose of widening Auburn-Folsom Road from 2-lanes to 4-lanes.
MOTION Uhler/Duran/Unanimous
10:15 a.m.
3. PUBLIC WORKS/FUNDING APPLICATION FOR THE KINGS BEACH COMMERCIAL CORE IMPROVEMENT PROJECT, PHASE 2, AND AN IN-LIEU PARKING FEE STUDY FOR KINGS BEACH AND TAHOE CITY - Conducted a Public Hearing and Resolution 2012-75 adopted to submit up to a $1,500,000 Community Development Block Grant Public Improvement application for Phase 2 of the Kings Beach Commercial Core Improvement Project and a Set–Aside Application for a Planning and Technical Assistance Grant up to $100,000 to study an in-lieu parking fee program for Kings Beach and Tahoe City; and, approved the execution of a grant agreement and any amendments thereto from the Public Improvement and Set-Aside Allocations of the State of California Community Development Block Grant Program. MOTION Weygandt/Holmes/Unanimous
11:00 a.m.
4. FACILITY SERVICES/BELL GARDEN APARTMENTS
a. Bell Garden Apartments Relocation Plan Adoption - The Board continued its consideration of actions associated with the adoption of a Relocation Plan for the residents of Bell Garden Apartments, including adopting a resolution delegating authority to the Director of Facility Services to take actions necessary to implement the Relocation Plan to an indefinite date.
MOTION Duran/Uhler/Unanimous
b. A&G Development Company Lease Amendment -Approved the Fifth Amendment to Lease Agreement #75.144 between the County of Placer and A&G Development Company to establish a June 30, 2012 lease termination date and to compensate A & G for management of the Bell Garden Apartments in an amount not anticipated to exceed $9,000 once eleven units become vacant. MOTION Holmes/Weygandt/Unanimous
DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
5. AUDITOR-CONTROLLER – Countywide Audit Services – Agreed Upon Procedures Redevelopment Agencies
1. Exercised Option Year #1 related to the award of RFP #9881 to Macias, Gini & O’Connell, CPAs, of Sacramento, CA; authorized staff to negotiate and enter into a contract in an amount not to exceed $192,538.00; and, authorized the Auditor-Controller to sign the resulting contract.
2. Authorized Auditor-Controller to sign engagement letter for Macias, Gini & O’Connell to perform the agreed-upon procedures as outlined for the former County Redevelopment Agency and for the former City Redevelopment Agencies in Auburn, Lincoln, Rocklin and Roseville in an amount not to exceed $70,000.
MOTION Holmes/Duran/Unanimous
6. COUNTY EXECUTIVE:
a. Budget and Financial Strategy - The Board took the following actions:
1. Received an update on County revenue and expenditure trends and discuss options for strategic direction.
2. Considered approach to the Budget and Financial Policy to best meet current and future fiscal challenges and directed staff to return with a multi-year budget and financial strategy to meet the intent of the Budget and Financial Policy over the next few years.
b. Other Post Employment Benefit - Received a report on the County’s Other Post Employment Benefit Policy as it relates to “new hires” from the County Executive Office.
7. FACILITY SERVICES:
a. Adult System of Care Planning Project #4878 – The Board approved creation of a capital project for the Adult System of Care (ASOC) Planning Project #4878 and approved a Budget Revision appropriating $200,000 from HHS/ASOC to ASOC Planning Project 4878.
MOTION Holmes/Duran/Unanimous VOTE 4:0 (Uhler temporarily absent)
b. South Placer Adult Corrections Facility, Project #4869 -The Board:
1. Approved an Agreement with CGL/Kitchell Facility Management, LLC (CGL/K) for professional services for testing and operation of the South Placer Adult Correction Facility (SPACF) for the warranty phase of the project in the amount of $475,000 and authorized the Chair to execute the Agreement.
2. Approved a Budget Revision appropriating $500,000 from Project 4907 Miscellaneous County Building Projects to Project 4869 SPACF Warranty Phase.
MOTION Duran/Uhler/Unanimous
c. Surplus Property Transfer/Colfax Courthouse - Pursuant to Government Code Section 25365, the Board took the following actions associated with the sale of the ±0.16 acre surplus County property located at 10 Culver Street in Colfax, APNs 006-066-001 and 006-066-020 (Property), to the City of Colfax:
1. Delegated authority to the Director of Facility Services, or his designee, to execute an Agreement for Purchase and Sale between the County of Placer and the City of Colfax, for the sale of the Property for $1.00 based upon the Material Terms and as approved by County Counsel; and,
2. Resolution 2012-76 adopted authorizing the Director of Facility Services, or his designee, to execute all documents and take all actions necessary to complete the sale of the Property.
MOTION Holmes/Weygandt/Unanimous
8. HEALTH & HUMAN SERVICES:
a. Children’s System of Care/Roseville Joint Union High School District:
a. Approved an agreement for Roseville Joint Union High School District to provide mental health services as specified within students’ individualized education plans (IEPs) from July 1, 2011 through June 30, 2012 for a projected total amount of $350,953, and authorized the Director of Health and Human Services to sign subsequent amendments up to 10% of the original contract total; and
b. Approved a Budget Revision in the amount of $350,953 to appropriate funding for the agreement to the Department’s FY 2011-12 Budget.
MOTION Holmes/Weygandt/Unanimous
b. Human Services/Mid-Year Budget Revisions – Approved two Budget Revisions for the remainder of FY 2011-12 to increase revenues and appropriations for the Medi-Cal program in the amount of $1,119,694, and to implement a technical accounting change related to 1991 Realignment revenues. MOTION Holmes/Weygandt/Unanimous
9. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Bartley S. Backus, et al. v. Placer County, Placer County Sheriff’s Department, et al.
U.S.D.C. Eastern District Case No.: 2:12-cv-046 MCE GGH PS – The Board has assigned the matter to County Counsel’s Office, accepted the defense of the County employee with the standard reservation.
2. Anticipated Litigation:
(a) Initiation of litigation pursuant to subdivision (c) of Government Code §54956.9:
Two potential cases – The Board took up two matters and gave direction on two potential cases to its Counsel.
(b) Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: One potential case - The Board took up a third matter and gave direction to Counsel.
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board met with its Labor Negotiators regarding the PPEO negotiations and gave direction to its negotiators.
(a) Agency designated representatives: Holly Heinzen, Nancy Nittler, Therese Leonard, Anthony J. La Bouff
Employee organization: PPEO.
(C) §54957 - PUBLIC EMPLOYMENT/PUBLIC EMPLOYEE APPOINTMENT – The Board continued in the reviewing of applications of candidates for the position of County Executive Officer.
Title: Review applications for the position of County Executive Officer
CONSENT AGENDA – Corrected typographical error on Item 17a. Consent Agenda approved as amended with action as indicated. MOTION Holmes/Duran/Unanimous
10. ADMINISTRATIVE SERVICES:
a. Countywide Interoperable Radio Network Project - The Board took the following actions:
1. Resolution 2012-64 adopted consenting to the acceptance of a grant in the amount of $141,500 to serve the Countywide Interoperable Radio Network Project;
2. Authorized the Director of the Administrative Services Department to execute the grant documents;
3. Authorized a Budget Revision in the amount of $141,500 to the Countywide Radio Project budget unit;
4. Updated the Countywide Radio Project’s Master Fixed Asset List;
5. Authorized the Purchasing Manager to make the necessary procurement solicitations including the award of the resulting purchase orders in the not-to-exceed amount of $283,000; and
6. Authorized the Director of Administrative Services and the Purchasing Manager to take all other actions necessary to implement the project.
b. Broadband Services - Resolution 2012-65 adopted authorizing the Director of Administrative Services, or his designee, to serve as the County’s Liaison to promote the deployment of Broadband services in the unserved and underserved communities located within the unincorporated areas of Placer County with the following actions:
1. Authorized the Director of the Administrative Services Department to engage eligible Broadband service providers to invest in infrastructure that will expand high-speed Internet services;
2. Authorized the Director of Administrative Services, or his designee, to execute grant services agreements and take such other actions as are necessary for the purpose of obtaining grant funding provided by the California Emerging Technology and the California Advance Services Funds on behalf of eligible service providers; and
3. Supported the Gold Country Broadband Consortium and the California Emerging Technology Fund’s “Get Connected!” program, which encourages the adoption of Broadband services, through the use of the County of Placer’s name and logo on the websites of the California Emerging Technology Fund and in printed materials pertaining to the “Get Connected!” program.
11. ASSESSOR - Approved the addition of plotter/scanning equipment to the Master Fixed Asset Listing in the amount of $11,200 and authorized the Purchasing Manager to execute any related documents.
12. AUDITOR-CONTROLLER – Resolution 2012-77 adopted authorizing the Auditor Controller to issue a warrant payable to Robert Half International, in the amount of $14,444.24, replacing the original warrant #10309395 dated September 14, 2009.
13. BOARD OF SUPERVISORS:
a. Resolution 2012-66 adopted in support of the 21st annual "America's Most Beautiful Bike Ride" to be held on Sunday June 3, 2012 around Lake Tahoe.
b. Approved Special Meetings, Friday, April 13, 2012 and Monday, April 23, 2012.
c. Approved minutes of February 28, 2012.
14. CLAIMS AGAINST THE COUNTY – Rejected the following Claims, as recommended by the offices of County Counsel and Risk Management:
a. 12-019, Castle, Sandy, Not Stated, (Bodily Injury)
15. CLAIMS AGAINST THE COUNTY – Rejected the following Leave to Present a Late Claim and its underlying Claim as recommended by the offices of County Counsel and Risk Management:
a. 12-020, Morrison, Curtis, $545, (Personal Injury)
16. COMMITTEES & COMMISSIONS:
a. Placer County Area 4 Agency on Aging Advisory Council - Accepted the resignation of Kitty Hollitz from Seat #1 (representing Board of Supervisors), effective March 27, 2012.
b. Placer County Older Adult Advisory Commission - Accepted the resignation of Kitty Hollitz from Seat #10 (representing A4AA Governing Board/Advisory Committee Member), effective March 27, 2012.
c. Oversight Board of the Successor Agency of the former Redevelopment Agency of the County of Placer – Approved the appointment of Thomas Hart, representing a former Placer County Redevelopment Agency Employee.
d. Tahoe City Design Review Committee – Accepted the resignation of Mike Bernard from Seat #3, effective March 12, 2012.
e. Placer County Charter Review Committee – Approved the appointment of Susan Prince to Seat #5 (representing District 5), as requested by Supervisor Montgomery.
17. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING:
a. Placer County
Air Pollution Control District - Authorized the County
Executive Officer to sign a third amendment to the original contract (for an
amount of $112,150 $102,150, including the first two amendments) with
the Placer County Air Pollution Control District in an amount not to exceed
$10,000 for support to the congressionally-directed Department of Energy (DOE)
grant entitled "Placer County Biomass Utilization Pilot Project."
b. Infill Infrastructure Grant Transfer (07-IIG-4196) - The Board, acting in its capacity as Successor Agency to the former Redevelopment Agency (Agency), adopted Resolution 2012-67 to authorize the transfer of the balance of the State Infrastructure Grant in an amount of $2 million from the former Agency to Placer County; assign the Standard Contract from the former Agency to Placer County; and, authorized the Community Development/Resource Agency Director or his designee to sign all agreements and related documents required by the State for implementation of the Grant.
18. COUNTY CLERK/ELECTIONS:
a. Election Services – Resolution 2012-78 adopted authorizing the Registrar of Voters to Render Election Services for the Twin Rivers Unified School District Election to be held June 5, 2012.
b. Voting Systems Maintenance & Licensing - Authorized the County Clerk-Recorder-Registrar of Voters to execute assignments of Placer County’s two existing agreements for voting systems maintenance and licensing from Diebold Election Systems, Inc. to Election Systems & Software (ES&S), subject to review and approval by County Counsel.
19. HEALTH & HUMAN SERVICES:
a. Community Health/Public Health Emergency Response and Recovery Services - Approved a maximum payment authorization (“umbrella contract”) with eight Hospital Preparedness Program Partners for Public Health Emergency Response and Recovery services in an amount not to exceed a total of $123,680 from July 1, 2011 through June 30, 2012, and authorized the Director of Health and Human Services to sign the contracts and amend the list of partners as necessary.
b. Human Services/In-Home Supportive Services Program Integrity Plan - Approved the In-Home Supportive Services Anti-Fraud Plan and authorized the Chair to sign the Response Cover Page for submission to the California Department of Social Services. The County is requesting $60,341 in federal funds to match the County General Fund expenditure of $60,342 during FY 2011-12.
20. PROBATION - Approved a Budget Revision in the amount of $8,500 to increase appropriations in the Probation Officer’s FY 2011-12 Final Budget for the purchase of a new washing machine at the Juvenile Detention Facility, and add the new equipment to the Master Fixed Asset List.
21. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Competitive Bid #10145, Firefighting Equipment and Supplies/Placer County Fire Department - Awarded Competitive Bid #10145, to LN Curtis & Sons and Allstar Fire Equipment, in the total aggregate amount of $130,000.
b. Sole Source Blanket Purchase Order, Probation Caseload Explorer Case Management System/Probation - Renewed a Sole-Source Blanket Purchase Order with Automon LLC, for Annual Software License Fees, Support and Related Services for the Probation Caseload Explorer Case Management System, in the maximum amount of $118,978.47.
c. Competitive Bid #10158, Street Sweeping and Vactor Services/Public Works/Road Maintenance - Awarded Competitive Bid #10158 to Clean Sweep Environmental, in the maximum amount of $65,000.
d. Competitive Bid #10146, Roof Repair Services/Facility Services - Awarded Competitive Bid #10146 to Sierra Single Ply, Inc., for Roof Repair Services, in the maximum amount of $150,000.
e. Blanket Purchase Order #15251, Change Order #2, Mailing Equipment/Health & Human Services - Approved Change Order #2 to Blanket Purchase Order #BP015251 with Pitney Bowes, for Lease of mailing equipment extending the term by 64 months and increasing the maximum amount by $2,831.40, for a revised maximum amount of $5,135.40.
f. On-Line Surplus Disposal Contracts, Administrative Services/Procurement Services - Authorized execution of contracts with Public Surplus and Gov Deals for On-Line Surplus Disposal in accordance with all County Policies and authorized the Director of Administrative Services or the Purchasing Manager to sign the resulting agreements and take all actions necessary to Implement the program.
22. PUBLIC WORKS:
a. Sheriff Vehicle – Approved an amendment to the Fiscal Year 2011/12 Master Fixed Asset List (MFAL) to add one (1) additional Ford F250 Crew Cab pickup truck in the amount of $30,000 and authorized the Purchasing Manager to solicit bids or utilize the State of California GSA contract and issue a Purchase Order for the vehicle.
b. Snow Removal Services/Northstar Community Services District – Resolution 2012-68 adopted approving the Enhanced Snow Removal Services Agreement between Placer County, with County Counsel & Risk Management review and approval, and Northstar Community Services District (NCSD) for the purpose of providing previously approved funding and future funding in an annual amount of $23,000 per year for providing enhanced snow removal on Northstar Drive, and authorized the Public Works Director to sign and execute said Agreement.
c. Bridge Replacement Project, Brewer Road over King Slough & Brewer Road over Markham Ravine – Resolution 2012-69 adopted approving the project plans and specifications for the Bridge Replacement Project on Brewer Road over King Slough and Brewer Road over Markham Ravine; authorized the Chair to sign the cover sheet; and authorized the Public Works Department to advertise for bids to construct the Project which includes the two bridges.
d. Bridge Replacement Project Brewer Road over King Slough & Brewer Road Over Markham Ravine – Resolution 2012-70 adopted authorizing the Chair to sign and execute Contract #1128 and #1129 with Psomas for construction management, inspection, materials testing and related services, and authorized the Public Works Director to execute contract amendments for additional professional services not to exceed 10% of the contract amount. The contract amounts are $246,387 for the Brewer Road Bridge at Markham Ravine, and $243,335 for the King Slough Replacement projects.
e. Bridge Replacement Project, Dowd Road at Yankee Slough, Contract #1046, Amendment #1 – Resolution 2012-71 adopted authorizing the Director of Public Works to execute Contract #1046, Amendment #1, in the amount of $35,000 with LSA Associates, Inc. for additional environmental services to incorporate design changes required by the Central Valley Flood Protection Board, with County Counsel and Risk Management review and approval, and to approve future contract amendments up to an amount of $10,000. These contract amendments for additional professional services will increase the total contract to a total not to exceed $113,180 including contingencies.
23. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approved appropriation of $1,000 in Revenue Sharing monies to the Placer County Japanese American Citizens League (JACL) to benefit the 100th Battalion / 442nd Regimental Combat Team Memorial, as requested by Supervisor Holmes ($1,000).
b. Approved appropriation of $500 in Revenue Sharing monies to the 2-1-1 Placer Community Link to purchase and develop software to be used within a statewide database system, as requested by Supervisor Holmes ($500).
24. SHERIFF:
a. Out of State Travel - Approved out-of-state travel for Sheriff’s Office Flight Officer Van Bogardus to attend helicopter training in Grand Prairie, Texas. The total cost for this training is approximately $6,105. The travel dates are from May 2, 2012 through May 4, 2012.
b. Loomis Substation - Approved a Budget Revision in the amount of $15,811 to purchase a video surveillance system for the Sheriff’s Loomis Substation, authorized the Purchasing Manager to execute all related documents and add the equipment to the Master Fixed Asset List.
25. TREASURER-TAX COLLECTOR - Resolution 2012-72 adopted renewing the delegation of authority to invest certain funds under the control of the Board of Supervisors to the Treasurer for the 2012 calendar year.
***End of Consent Agenda***
ADJOURNMENT
BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:
April 10, 2012
April 12, 2012 Special Meeting (CEO recruitment)
April 13, 2012 Special Meeting (CEO recruitment)
April 23, 2012 (Tahoe)
April 24, 2012 (Tahoe)