COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, OCTOBER 8, 2013
AGENDA
9:00
a.m.
Jack Duran, District 1, Vice Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Chairman Gerald
O. Carden, County Counsel
Kirk Uhler, District 4 Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
9:00 a.m.
FLAG SALUTE – Led by Supervisor Duran.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA
(Pages 4-8) - All items on the Consent Agenda
(Items 9 thru 22) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:10 a.m.
1. FACILITY SERVICES
a. Public Hearing,
Exclusion of Boughton Property from Sewer Maintenance District 1 (PDF)
1.
After
holding a Public Hearing, adopt a Resolution excluding the property owned by
Timothy and Rhonda Boughton, APN 051-100-046, located on Kemper Road in Auburn
from the boundaries of Placer County Sewer Maintenance District 1 (SMD 1) at no
net County cost.
2. Direct the Auditor-Controller’s Office to
refund the sum of $36,044 to Timothy and Rhonda Boughton.
Action:
9:30 a.m.
2. COUNTY
EXECUTIVE/PLACER COUNTY WATER AGENCY
a. Bay Delta Conservation Plan
(PDF)
1. Receive a presentation from Placer County
Water Agency regarding water resources challenges for the Sacramento Region.
2. Provide feedback and Board direction.
Action:
10:00 a.m.
3. COMMUNITY DEVELOPMENT RESOURCE AGENCY
a. Placer County Housing Element Update (PDF)
1.
Conduct a Public Hearing
to consider approval of the 2013 Placer County Housing Element update.
2.
Adopt the
Negative Declaration prepared for the Placer County Housing Element update.
3.
Adopt a
Resolution amending Section 2, Housing, of the Placer County General Plan to
approve the 2013 Placer County Housing Element update.
Action:
ATTACHMENT 1 (PDF) ATTACHMENT
2 (PDF) ATTACHMENT
3 (PDF) ATTACHMENT
4 (PDF) ATTACHMENT
5 (PDF)
10:15
a.m.
4. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
a. Placer County Conservation Plan Update (PDF)
1. Receive a status report on
the preparation of the Placer County Conservation Plan (PCCP) with a particular
emphasis on the costs associated with the implementation of the program.
2. Provide direction regarding
preparation of an interim in lieu fee program.
There are no net County
costs associated with these actions.
Action:
EXHIBIT A (PDF) EXHIBIT
B (PDF) EXHIBIT
C (PDF) EXHIBIT
D (PDF) EXHIBIT
E (PDF) EXHIBIT
F (PDF)
12:00 Noon
5. FACILITY
SERVICES
1.
Adopt
a Resolution approving the Construction, Operations and Joint Exercise of
Powers Agreement (COJA) with the City of Lincoln (Lincoln) for the Mid-Western
Placer Regional Sewer Project (Regional Project) for a Capital Charge of
$73,203,000, to be adjusted for inflation pursuant to the terms of the COJA,
funded through Sewer Maintenance District 1 (SMD 1) fees at no net County cost.
2.
Approve
the First Amendment to the Design and Environmental Review Agreement (DERA)
re-allocating $481,350 of the Capital Charge into the DERA to fund easement
acquisition costs with no increase to the Capital Charge and at no net County
cost.
3.
Approve
a Budget Revision in the amount of $40,000,000 to increase the FY 2013-14 SMD 1
Regional Sewer Capital Project Budget from $9,511,944 to $49,511,944, funded
through a combination of SMD 1 reserves
and a Clean Water State Revolving Fund (SRF) financing agreement repaid through
SMD 1 fees at no net County cost.
Action:
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS
6. COUNTY
EXECUTIVE
a. 2-1-1 Information &
Referral Services (PDF)
Provide
feedback and direction regarding:
1. Board of Supervisors support for pursuing
development of 2-1-1 information and referral service capability in Placer
County;
2. Placer County assumption of the lead role in
working with community stakeholders in developing a sustainable and reliable
2-1-1 service.
Action:
b. Joint Powers
Authority/Middle Fork Project (PDF)
1. Provide information to the Board of
Supervisors on the activities of the Joint Powers Authority Middle Fork Project
to date.
c. Agreement with Placer County
Water Agency for Middle Fork Project (PDF)
1. Authorize the Chairman to sign an agreement
with Placer County Water Agency to provide funding to the County of Placer for
incurred costs associated with providing County services necessary for
supporting the operations of the Middle Fork Project.
Action:
7. FACILITY
SERVICES
a. Sewer Maintenance District 3
Regional Sewer Project, Construction Contract Change Order (PDF)
2. Approve a Budget Revision in the amount of
$718,991 to increase the SMD 3 Regional Sewer Capital Project Budget from
$13,800,000 to $14,518,991, funded through a Clean Water State Revolving Fund
loan with repayment from SMD 3 User Fees, with no net County cost.
Action:
8. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A)
§54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Anticipated Litigation (Government Code
§54956.9(d)(2):
(a) Significant exposure to litigation pursuant
to subdivision (d)(2) of Government Code §54956.9: one potential case
Adjourn as the Placer
County Board of Supervisors and convene as the Placer County In-Home Supportive
Services Public Authority
(B) §54957.6 – CONFERENCE WITH LABOR NEGOTIATOR
(a) Authority
negotiator: David Boesch, Bruce Heid, Graham Knaus, Therese Leonard, Gerald O.
Carden
Employee Organization: United Domestic Workers of America
Adjourn as the Placer
County In-Home Supportive Services Public Authority and reconvene as the Placer
County Board of Supervisors
CLOSED SESSION REPORT:
CONSENT AGENDA
(Pages 4-8) - All items on the Consent Agenda
(Items 9 thru 22) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
9. ORDINANCE
– Second Reading:
a. County Executive/Salary and Schedule
Specification Request, Agriculture/Weights & Measures (PDF)
1. Adopt an Ordinance to create the salary
grade and schedule for supervising agricultural and standards inspector, Grade
GNRL 109 ($4,926-$5,988 monthly).
10. BOARD
OF SUPERVISORS
1. Approve
minutes of September 10, 2013.
1. Approve an
amendment to the 2013 proposed schedule of meetings for the Placer County Board
of Supervisors meeting calendar.
11. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following
claims, as recommended by the offices of
1. Reject the following claims, as recommended by the offices of
County Counsel and Risk Management.
a.
13-090, Constancio,
David, $6,378, (Property Loss)
2. Reject the
following Leaves to Present a Late Claim and their underlying Claims, as
recommended by the offices of County Counsel and Risk Management.
a. 13-079, Hatter,
Jeanette, $500,000, (Personal Injury)
b. 13-083, Fisher,
Wade, Not Stated, (Personal Injury)
c. 13-085, Rosa,
Michael, Not Stated, (Personal Injury)
12. COMMITTEES
& COMMISSIONS
a. North Tahoe Area Design Review Committee (PDF)
1. Approve the reappointments of Carolyn
Pretzer to Seat #1, John Shoberg to Seat #3, Andrew Ryan to Seat #4 and Wyatt
Ogilvy to Seat #6, as requested by Supervisor Montgomery.
b. Roseville Veterans Memorial Hall Board of Trustees (PDF)
1. Approve the FY 2013-14 term appointments of
the Roseville Veterans Memorial Hall Board of Trustees.
13. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
a. Contract to Develop Habitat Management Plans, Placer County Conservation
Plan (PDF)
1.
Approve a Contract
with H. T. Harvey & Associates for the development of two Habitat
Management Plans and three Habitat Management Plan templates for the Placer
County Conservation Plan in the amount of $64,000 budgeted County cost, and
authorize the County Executive Officer sign the contract.
b. Riolo Greens Phase I Easement
Abandonment (PDF)
1.
Adopt
a resolution to abandon portions of a Multi Purpose Easement (MPE) and Multi
Purpose Trail Easement (MPTE) created over Lot A shown on the Final Map for
Riolo Greens Phase 1.
2.
Adopt
a Resolution authorizing the Agency Director to execute all documents necessary
to transfer a portion of Lot A shown on the Final Map for Riolo Greens Phase 1.
There are no net County
costs associated with these actions.
14. COUNTY
EXECUTIVE
1. Approve overseas travel for
Supervisor Uhler, Supervisor Weygandt and David Boesch, County Executive
Officer to meet with representatives of Warwick University in Coventry, United
Kingdom. This trip is being sponsored by
the Sacramento Area Commerce and Trade Organization (SACTO) and will include
representatives from SACTO, the City of Roseville and the Regional University
Project.
15. COUNTY
EXECUTIVE/ECONOMIC DEVELOPMENT
a. Agreement, Placer County Visitor’s Bureau (PDF)
1. Adopt a
Resolution authorizing the County Executive Officer or designee to execute a
Services Agreement between the Office of Economic Development and the Placer
County Visitor’s Bureau for operation of the California Welcome Center at 1103
High Street, Auburn in the amount of $278,972 funded by $193,972 in Western
Slope Transient Occupancy Tax, $45,000 in net county cost for the State Fair
Booth, and $40,000 in Eastern Slope Transient Occupancy Tax for the period of
July 1, 2013 through June 30, 2014.
16. FACILITY
SERVICES
a. Community
Transition Center (PDF)
1.
Approve
a Budget Revision establishing a new Capital Project No. 4915 for the Community
Transition Center Tenant Improvements at Building B, located in the Bill
Santucci Justice Center, in the amount of $350,000 from CEO Contributions to
Public Safety and $50,000 from CEO Criminal Justice, respectively, to the
Capital Projects Fund with no net county cost.
b. Human Services Lyon Plaza, Lease Agreement (PDF)
1. Approve the relocation of
Health and Human Services’ Employment
Services Program to 1919 Grass Valley
Highway, Suite 190 in Auburn, CA, pursuant to a new lease between the
County of Placer and the owners, Duff
Brothers, in the monthly amount of $2,600 in existing Human Services
budgeted net county cost; and,
2. Adopt a Resolution authorizing the Director of
Facility Services, or designee, to finalize negotiations and execute a Lease
Agreement, following approval by
County Counsel and Risk Management; and
to carry out the provisions and responsibilities of the Agreement; and,
3. Approve a Budget Revision establishing a new Capital
Project for the HHS Lyon Plaza Tenant Improvement Project No. 4914 in the
amount of $150,000 in existing Human Services budgeted net county cost.
17. HEALTH
& HUMAN SERVICES
a. Administrative Services, Contract, Nixon Peabody, LLC (PDF)
1.
Approve a Contract
with Nixon Peabody, LLC for Health Insurance Portability and Accountability Act
(HIPAA) consulting services in an amount not to exceed $60,000, and authorize
the Director of Health and Human Services to sign the resulting contract and subsequent amendments up to a cumulative total of
10 percent of the original amount, consistent with the agreement’s
subject matter and scope of work.
b. Administrative Services, Annual Adjustment of Various Health and
Human Services Fees (PDF)
1.
Adopt a Resolution ratifying the current fee schedule for services
provided by various divisions and programs
of the Health and Human Services Department.
c. Children’s System of Care, Contract, Placer County Office of
Education (PDF)
1.
Approve a Contract
with Placer County Office of Education to provide suicide intervention
training, workshops to increase awareness about mental illness, and bilingual
community support from October 1, 2013 through June 30, 2014 in an amount not
to exceed $43,695 (no net County cost), and authorize the Director of Health and Human Services to sign the resulting
contract and subsequent amendments up to 10 percent of the original contract
amount, consistent with the agreement’s subject matter and scope of
work.
18. PROBATION
a. MOU with Placer County Office of Education
for Education Services (PDF)
1. Authorize the Chief Probation Officer to
sign a Memorandum of Understanding allowing the Probation Department to enter
an agreement with Placer County Office of Education for educational services
for minors detained in the Juvenile Detention Facility.
b. Contract with Fieldware for an Offender Call Out Service (PDF)
1. Authorize
the Chairman to execute a Contract between the Probation Department and
Fieldware LLC, for the provision of an automated callout services system called
OffenderLink, and authorize the Chief Probation Officer to execute this
contract, as well as each of four annual renewal contracts at the Chief’s
discretion each year through June 30, 2018. The original contract term for this
agreement is from October 1, 2013 to June 30, 2014.
19. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively
awarded bids under $400,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the
following:
a. BPO, Department of Public Works/Fleet (PDF)
1. Approve the award of a negotiated Blanket Purchase
Order (BPO) with Transit Holdings Inc. doing business as New Flyer Industries
Canada of Winnipeg, Manitoba, Canada for the as-needed purchase of replacement
glass and original equipment manufacturer (OEM) parts used for Orion bus
repairs in the maximum amount of $65,000, funded by revenue collected from
fleet rate and direct charge customers with no net County cost, for the period
of October 8, 2013 through March 31, 2014, and authorize the Purchasing Manager
to sign the resulting BPO.
b. BPO, District Attorney (PDF)
1. Approve the renewal of a
negotiated Blanket Purchase Order (BPO) with Valley Toxicology Service, Inc. of
West Sacramento, CA, for Phlebotomy Services and Preliminary Alcohol Screening
(PAS) device maintenance in the maximum amount of $222,000, funded by the
District Attorney’s FY2013-14 budget with no new net County cost, for the
period October 1, 2013 through September 30, 2014, and authorize the Purchasing
Manager to sign the resulting BPO.
c. BPO, Administrative Services/Central Services (PDF)
1. Approve the award
of a Blanket Purchase Order (BPO) using a State of California competitively
awarded contract with Stay Safe Supply Inc., of Sacramento, CA for white
recycled bond paper in the maximum amount of $155,000, funded by the FY2013-14
Central Services Division Budget with no new net County cost, for the period
October 8, 2013 through September 9, 2014, and authorize the Purchasing Manager
to sign the resulting blanket purchase order.
1. Approve
the extension of Blanket Purchase Order (BPO) 20099 with Bob Barker Company of
Fuquay-Varina, NC through November 16, 2013 for the purchase of Inmate Clothing
and Bedding, increase the BPO by $12,000, and authorize the Purchasing Manager
to sign the resulting BPO extension.
e. BID, Facility Services/Parks (PDF)
1.
Approve the award of competitive Bid
No. 10278 to Coast LM, Inc. of Sacramento, CA, for landscape and grounds
maintenance services for the Bill Santucci Justice Center in the total amount
of $68,000, funded
in the Parks & Grounds budget for FY2013-2014 with no additional net County
cost;
2.
Approve
the option to renew for two additional one-year terms provided the renewal
amounts do not exceed 10 percent of the recommended contract amount of $68,000;
and
3.
Authorize the Purchasing Manager to
sign the resulting blanket purchase orders.
f. Qualified List, Facility Services/Environmental Engineering
(PDF)
1. Approve a
one-year extension through April 2014 of a Qualified List of firms for the
performance of public
outreach and education for water, wastewater, and solid waste programs, as the
result of competitive Request for Qualifications No. 9943. Individual
contracts with selected firms will be negotiated at a later time.
g. BPO, Administrative Services/Telecommunications (PDF)
1.
Approve
the award of a sole source Blanket Purchase Order to Green Planet 21 of
Oakland, CA for professional underground cabling installation and removal
services for the period October 1, 2013 through September 30, 2015 in the
maximum amount of $25,000, funded by the Telecommunications Division’s
FY2013-14 budget with a no new net County cost, ;
2.
Authorize
the Purchasing Manager to sign the related Blanket Purchase Order upon review
and approval by County Counsel and Risk Management;
3.
Authorize
the Director of Administrative Services and the Purchasing Manager to take all
other actions necessary to implement the project including the approval of
minor plans and specifications for underground conduit infrastructure.
h. BPO, Facility Services (PDF)
1. Approve the
renewal of a negotiated Blanket Purchase Order (BPO) with Capitol Public
Finance Group LLC of Sacramento, CA for Financial Analysis and Related
Consulting Services in the maximum amount of $100,000, funded by Sewer
Maintenance District #1 Regional Sewer capital budget for FY 2013-14 with no
net County cost, for the period October 1, 2013
through September 30, 2014, and authorize the Purchasing Manager to sign the
resulting BPO.
20. PUBLIC
WORKS
a. Auburn Folsom Road Safety Improvement Project, Contract No. 1166
(PDF)
1.
Adopt
a Resolution authorizing the Chairman, with County Counsel and Risk Management
approval, to sign and execute Contract No. 1166 with Bennett Engineering Services,
Inc. in the amount of $129,795 for civil engineering related services for the
safety improvements along Auburn Folsom Road.
There is no net County cost.
2.
Authorize
the Public Works Director to execute contract amendments for additional
professional services not to exceed $12,900.
b. Auburn Folsom Road Safety Improvement Project, Contract No. 1167
(PDF)
1.
Adopt
a Resolution authorizing the Chairman, with County Counsel and Risk Management
approval, to sign and execute Contract No. 1167 with LSA Associates, Inc. in
the amount of $143,552 for professional environmental related services for the
safety improvements along Auburn Folsom Road.
There is no net County cost.
2.
Authorize
the Public Works Director to execute contract amendments for additional
professional environmental services not to exceed $14,300.
c. Road Maintenance Division Budget Revision, Master Fixed Asset
List Revision (PDF)
1.
Approve
a Budget Revision to appropriate $6,500 in the Road Maintenance Division budget
to Account 4451, Fixed Assets;
2.
Approve
the addition of a flexible chain cutter to the Master Fixed Asst List. There is no net County cost.
d. Roadway Surface Treatment, Summer 2013, Contract No. 1133, Change
Order No. 2 (PDF)
1.
Adopt
a Resolution authorizing the Director of Public Works to execute Contract
Change Order No. 2, for Contract No. 1133, Roadway Surface Treatment, Summer
2013, with VSS International Inc. of West Sacramento in the amount of
$39,860. The net Road Fund cost is
$19,510.
e. Sierra College Blvd. and Douglas Blvd. Sidewalk Project, Reject
All Bids and Re-Advertise (PDF)
1.
Adopt
a Resolution rejecting all bids received for the Sierra College Blvd. and Douglas
Blvd. Sidewalk Improvements Project under Construction Contract No. 1152 and
authorize the Department of Public Works to re-advertise for bids under
Construction Contract No. 1168. There is
no net County cost.
1. Adopt
a Resolution authorizing the Director of Public Works, with County Counsel and
Risk Management's review and approval, to enter into an Agreement with the
State of California for a Clean Water Act Section 319(h) Grant with the Water Resources Control
Board in the amount of $750,000
for water quality improvements specific to wetlands and Stream Environment
Zones (SEZ) of the Lake Forest Water Quality Improvement Project
(Panorama). There is no net County cost.
2. Authorize
the Director of Public Works to execute this Agreement and any amendments
thereto.
21. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Rocklin Area Chamber of Commerce (PDF)
1. Approve appropriation of $1,000 in Revenue
Sharing monies to the Rocklin Area Chamber of Commerce 20th Annual
Hot Chili & Cool Cars event, as requested by Supervisor Holmes ($500), and
Supervisor Weygandt ($500).
22. SHERIFF
1. Adopt
a Resolution commending Donna Chriss for 22 years of dedicated public service
as an employee of the Placer County Sheriff’s Office.
***End of Consent
Agenda***
ITEMS FOR
INFORMATION:
23. Auditor Controller
a. Continuing
Disclosure Certificate, Notice of Material Event (PDF)
1. Notice of Material Event relating to the
Continuing Disclosure Certificate of Participation for the South Placer Justice Center Courthouse.
24. Treasurer-Tax Collector
a. Treasurer’s Statement (PDF)
1. Treasurer’s Statement for the month of
August 2013.
ADJOURNMENT
BOARD OF SUPERVISORS’ 2013 MEETING
SCHEDULE:
October
21, 2013 (Tahoe)
October
22, 2013 (Tahoe)
November
5, 2013
November
19, 2013
December
10, 2013