COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 8, 2012

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                                                       Holly Heinzen, Interim County Executive

Robert Weygandt, District 2                                                                                                                  Anthony J. La Bouff, County Counsel

Jim Holmes, District 3, Vice Chairman                                                                                                       Ann Holman, Clerk of the Board

Kirk Uhler, District 4                                                                                                                                                                                                 

Jennifer Montgomery, District 5, Chairwoman

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

 

FLAG SALUTE – Led by Chairwoman Montgomery.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

 

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 13 thru 24) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:30 a.m.

 1.   BOARD OF SUPERVISORS – Presentation of Commendations:

a.    Congratulating Fowler Nursery (PDF) on their 100 year anniversary and for being the recipient of the 2012 Placer Grown Farmer of the Year Award.

 

b.    Congratulating Twin Peaks Orchard (PDF) on their 100 year anniversary and for being the recipient of the 2012 Placer Grown Farmer of the Year Award.

 

9:40 a.m.

 2.   BOARD OF SUPERVISORS (PDF) – Presentation of a Commendation for Kitty Hollitz for her lifelong contribution to Placer County and her community.

 

10:00 a.m.

 3.   COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) – Resolution of Intention to form Community Facilities District #2012-1 Sunset Industrial Area Services to fund Fire Services within the Sunset Industrial Area.

       Action:

 

10:30 a.m.

 4.   SHERIFF (PDF) - Approve the Memorandum of Understanding (MOU) between the Placer County Sheriff-Coroner-Marshal and the Placer County Superior Court for Court Security.  The MOU period is from July 1, 2011 through June 30, 2013 in the amount not-to-exceed $3,812,705 annually for FY 2011-2012 and FY 2012-2013.

       Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 5.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign:

a.    Sole Source Blanket Purchase Order (PDF) - Approve the Renewal of a Sole Source Blanket Purchase Order with Megabyte Systems for Maintenance of the Property Tax System in the Amount of $347,189.64.

       Action:

 

 6.   BOARD OF SUPERVISORS (PDF) - Approve a Proclamation declaring the week of May 20–26, 2012, as National Public Works Week.

       Action:

 

 7.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING:

a.    Sheridan General Plan Update Opportunities/Work Program (PDF) - The Planning Services Division is providing the Board with a discussion about the proposed Sheridan General Plan Update work program. Staff requests the Board provide direction on whether or not to proceed with this work plan, and what option should be considered. Based upon the Board’s direction, staff will return at a future date with a formal work plan for adoption, as well as a detailed accounting of estimated costs for implementing the work plan.

       Action:

 

b.    Placer County Conservation Plan Planning Agreement (PDF), Contract Amendments, and Corresponding Budget Revision - Planning Services Division requests the Board:

1)    Authorize the Chair to sign the First Amendment to the Planning Agreement between the California Department of Fish and Game, the United States Fish and Wildlife Service, and the National Marine Fisheries Service) regarding the Placer County Conservation Plan (PCCP),

2)    Authorize the County Executive to sign three contract amendments related to ongoing preparation of the PCCP:

a)    TRA Environmental Sciences, Inc – Second Amendment in the amount of $250,000 for a total contract amount of $734,000,

b)    Hausrath Economics Group – Fourth Amendment in the amount of $25,000 for a total contract amount of $643,962.30, and

c)    Salix Consulting, Inc. – Second Contract Amendment in the amount of $36,000 for a total contract amount of $125,325.

3)    Authorize the Chair to sign the budget revision associated with the three contract amendments.

Action:

 

 8.   COUNTY EXECUTIVE

a.    Indigent Defense Services (PDF) - The Board is requested to approve and authorize the County Executive Officer to sign two-year contract extensions with three law firms for the provision of indigent defense services from July 1, 2012 to June 30, 2014 totaling $12,186,006 as described below:

1.    Primary Indigent Defense services contract extension with Richard A. Ciummo & Associates in the amount of $9,012,100; and

2.    First Level Conflict Indigent Defense services contract extension with the Law Offices of Mark A. Berg in the amount of $2,670,450, and;

3.    Second Level Conflict Indigent Defense services contract extension with the Law Offices of Balcom & Carbone in the amount of $503,456.

Action:

 

b.    County Auditor-Controller (PDF) - Consideration of appointment of County Auditor-Controller to fill the unexpired term of the office being vacated.

       Action:

 

 9.   COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) - Update on the 2012 fire season and fire prevention on Bureau of Reclamation lands.

 

10.  FACILITY SERVICES/MID-WESTERN PLACER REGIONAL SEWER PROJECT (PDF) - Staff recommends that the Board take the following actions with regard to the Mid-Western Placer Regional Sewer Project:

1.    Adopt a Resolution authorizing the Chair to sign an Advance Payment Agreement with the City of Lincoln to provide advance payment in an amount not-to-exceed $1,000,000 to fund design and environmental analysis of the Mid-Western Placer Regional Sewer Project; and

2.    Approve a Budget Revision transferring $4,000,000 in appropriations from the SMD 1 Wastewater Treatment Plant Upgrade Capital Project Budget (Project 04835) to the SMD 1 Regional Sewer Capital Project Budget (Project 04828) for expenditures related to the Mid-Western Placer Regional Sewer Project.

Action:

 

11.  PUBLIC WORKS:

a.    CalTrans Cooperative Agreement/Intersection of Alpine Meadows Road and State Route 89 (PDF) Adopt a Resolution authorizing the Director of Public Works to enter into and execute a Cooperative Agreement, with County Counsel’s review and approval, with Caltrans receiving an amount not to exceed $874,000 for the construction of improvements at the intersection of Alpine Meadows Road and State Route 89.  This agreement is contingent upon Caltrans project approval and funding allocation at the May 23 California Transportation Commission (CTC) board meeting.

       Action:

 

b.    Cook Riolo Road Bridge Replacement Project (PDF) – Adopt a Resolution authorizing the Chair of the Board to sign and execute Contract #1130 with Psomas, Inc. for the construction management, inspection, materials testing and related services for the Cook Riolo Road Bridge Replacement Project, with County Counsel and Risk Management review and approval, for $850,029, and authorize the Director of Public Works to execute contract change orders up to an amount of $100,000.

       Action:

 

c.    Qualified List of Environmental Services Firms and Blanket Purchase Order Contracts for Environmental Services (PDF) – Adopt a Resolution approving a list of qualified firms and award Blanket Purchase Order (BPO) contracts to the top six ranked firms for various Public Works projects in Placer County in the maximum amount of $225,000 per contract, not to exceed a total combined amount of $1,350,000, and authorize the Purchasing Manager to sign and execute the BPO contracts, with Risk Management and County Counsel approval, and to transfer funds between BPO contracts as needed.

       Action:

 

12.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Tony Eugene Goodspeed, II v. Colleen M. Nichols, et al.

       U.S.D.C. Eastern District Case No.: 212-cv-807 JAM DAD PS

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Holly Heinzen, Nancy Nittler, Therese Leonard, Anthony J. La Bouff

       Employee organization: PPEO.

 

(C)  §54957 - PUBLIC EMPLOYMENT

       Title:  County Executive Officer

       CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages4 -8) - All items on the Consent Agenda (Items 13 thru 24) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

13.  ORDINANCE – Second Reading:

a.    Sheriff/Alcohol Ban/Chambers Landing Beach (PDF) – Adopt an Ordinance modifying Chapter 9 of the Placer County Code designating the dates of July 1 through July 6 annually as summer holiday periods banning alcohol, at Chambers Landing Beach located in Homewood, California.

 

14.  BOARD OF SUPERVISORS (PDF) - Approve minutes of April 10, 2012, April 12, 2012 and April 13, 2012.

 

15.  CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    12-033, Stovall, Kevin, $195, (Property Loss)

b.    12-034, Gritsko, Tayana, $266, (Property Loss)

c.    12-035, Simonds-Fritz, Jean, Excess of $1,000,000, (Bodily Injury)

d.    12-038, Hunter, Terry, $80, (Property Damage)

e.    12-040, Timberland Water Company, $261, (Property Damage)

 

16.  COMMITTEES & COMMISSIONS:

a.    Veterans Memorial Hall Board (Colfax) (PDF) - Approve the re-appointment of Dave Green to VFW Troop 2003 (Primary), Craig E. Sultana to VFW Post 2003 (Primary), Charles Gray to American Legion Post 192 (Primary), and the appointment of Thomas R. Passanisi to VFW Troop 2003 (Alternate), Harry Green to American Legion Post 192 (Primary), David Longway to American Legion Post 192 (Alternate), and Thomas Mason Jr. to American Legion Post 192 (Alternate), as requested by Supervisor Montgomery.

 

b.    Placer County Area 4 Agency on Aging Advisory Council (PDF) – Approve the appointment of Joleen Anderson to Seat #1 (representing Board of Supervisors).

 

c.    Placer County Older Adult Advisory Commission (PDF) – Approve the appointment of Antoinette Fabela to Seat #8 (representing the Public-at-Large).

 

d.    Placer County Charter Review Committee (PDF) – Approve the appointment of James “Brian” Vlahos to Seat #1 (representing District 1), as requested by Supervisor Duran.

 

17.  COUNTY EXECUTIVE (PDF) – Approve merit increases for management employees pursuant to the Placer County Code, Chapter 3 process for step, or merit, increases.

 

18.  FACILITY SERVICES:

a.    Building 117 Clinic Renovations (PDF), Architectural & Engineering Services, Project #9435 - Approve the second amendment to the agreement with Lionakis Beaumont Design Group, Inc. (LBDG), to provide architectural and engineering services for the Building 117 Clinic Renovations and; authorize the Chair to execute said amendment, increasing the contract by $5,540.40 for a total cost not-to-exceed $164,814.40.

 

b.    Loomis Park North Restroom Improvements, Project #4852 (PDF) - Approve a Budget Revision appropriating $182,500, from the Franklin School Community Park project account, to the Loomis Park North Restroom Improvements, Project #4852, within the Capital Project Fund.  The Loomis Basin Community Park is located at 6909 King Road.

 

c.    Granite Bay Parks, Trails and Open Space Assessment District, Fiscal Year 2012-2013 (PDF) - Adopt a Resolution of Intention to levy assessments for Fiscal Year 2012-2013, approving the preliminary Engineer’s Report and setting the time, date and location for a Public Hearing for the Granite Bay Parks, Trails and Open Space Assessment District.

 

d.    Mid-Western Placer Regional Sewer Project (PDF) – Adopt a Resolution authorizing the Director of Facility Services, or his designee, to negotiate and execute a professional services agreement with ICF Jones & Stokes, a wholly owned subsidiary of ICF International (ICF), to perform environmental review services related to the Mid-Western Placer Regional Sewer Project in an amount not to exceed $100,000, upon Risk Management and County Counsel review and approval.

 

e.    Mid-Western Placer Regional Sewer Project (PDF) - Adopt a Resolution authorizing the Director of Facility Services, or his designee, to negotiate and execute an Agreement with Brown & Caldwell, Inc (Brown & Caldwell) to perform engineering design review services for the Mid-Western Placer Regional Sewer Project in an amount not to exceed $200,000, upon Risk Management and County Counsel review and approval.

 

19.  HEALTH & HUMAN SERVICES:

a.    Children’s System of Care (PDF) - Approve a Change Order to Blanket Purchase Order #BP018745 with Placer County Process Service for process server services, increasing the amount of the agreement by $19,000, for a revised total of $65,000 from July 1, 2011 through June 30, 2012, and authorize the Purchasing Manager to sign the change order.

 

b.    Community Health (PDF) - Approve a Change Order to Blanket Purchase Order #18553 with Gen-Probe for sexually transmitted infections (STI) testing supplies and reagents, increasing the amount of the agreement by $15,000, for a revised total of $60,000 from May 13, 2011 through June 30, 2012, and authorize the Purchasing Manager to sign the change order.

 

20.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Competitive Bid #10166, & Negotiated Contract, Bulk Chemicals/Facility Services (PDF) - Approve the award of Competitive Bid #10166 to Brenntag Pacific Inc. and a Negotiated Contract to Sierra Chemical Company in the Aggregate Amount of $80,000.

 

b.    Blanket Purchase Order/Septic Pumping & Vacuum Truck Services/Facility Services (PDF) - Approve the renewal of a Competitively Awarded Blanket Purchase Order with Advanced Septic Pumping Service in the maximum amount of $64,000.

 

c.    Blanket Purchase Order, Database Management Software/Administrative Services/IT (PDF) - Approve the award of a Sole Source Blanket Purchase Order to Oracle America, Inc. for Site License and Support of the County’s Database Management Software in the maximum amount of $229,987.31.

 

d.    Blanket Purchase Order, Payroll “ACORN” System/Personnel/Auditor (PDF) - Approve the renewal of a Sole Source Blanket Purchase Order with Oracle America, Inc. for Annual Software Maintenance and Support of the Payroll/Personnel “ACORN” System in the maximum amount of $166,056.94.

 

e.    Blanket Purchase Order, Software Support/Health & Human Services/Community Clinics (PDF) - Approve the award of a Sole Source Blanket Purchase Order to the Oregon Community Health Network Consortium for Software Support, Licensing, and Training for the County’s Community Clinics in the maximum amount of $137,500.

 

f.     Purchase Order, TASER Electronic Control Devices & Accessories/Sheriff (PDF) - Approve the award of a Sole Source Purchase Order to ProForce Law Enforcement for TASER Electronic Control Devices and Accessories in the total amount of $69,335.37.

 

g.    Blanket Purchase Order, Telecommunications/Administrative Services/Telecommunications (PDF) - Approve the renewal of a Competitively Awarded Blanket Purchase Order with Graybar Electric Company, Inc. for Telecommunications Parts, Telephone and Cabling Equipment, and Miscellaneous Supplies in the maximum amount of $150,000.

 

h.    Blanket Purchase Order, Patrol Vehicle Equipment/Sheriff (PDF) - Approve the renewal of a Competitively Awarded Blanket Purchase Order with Stommel Inc., Doing Business as Lehr Auto Electric for Patrol Vehicle Equipment in the maximum amount of $97,000.

 

i.      Blanket Purchase Order, Information Management System, Revenue Services (PDF) - Approve the award of a Sole Source Blanket Purchase Order to Columbia Ultimate Business Systems for Annual Software License Fees, Support and Related Services for the Revenue Services Information Management System in the maximum amount of $200,000.

 

j.      Blanket Purchase Order, Web-Based Reporting Services, Health & Human Services/Children’s System of Care (PDF) - Approve the renewal of a Sole Source Blanket Purchase Order with the National Council on Crime and Delinquency for SafeMeasures Web-Based Reporting Services in the maximum two-year amount of $77,950.

 

k.    Purchase Order, Facility Services (PDF) - Approve the award of a Purchase Order including installation as a result of a CMAS (California Multiple Award Schedule) awarded contract with Miracle Recreation Equipment Company for a total amount of $50,989.26.

 

l.      Surplus, County Executive/Emergency Services (PDF) - Declare Certain Fixed Assets as Surplus and authorize their transfer.

 

21.  PUBLIC WORKS:

a.    Lake Forest Erosion Control Project, Area B (Highlands), Contract #1035 (PDF) –Approve the project plans and specifications for use in bidding and construction of the Lake Forest Erosion Control Project – Area B (Highlands) and authorize the Department to advertise for bids.

 

b.    Lake Tahoe Marathon (PDF) – Adopt a Resolution supporting the Lake Tahoe Marathon and the temporary restriction of traffic on State Highway 89 on Sunday, September 30, 2012.

 

c.    Traffic Signal and Lighting Installation at Auburn-Folsom Road and King Road (PDF) – Adopt a Resolution approving the project plans and specifications, authorizing the Chair of the Board to sign the cover sheet, and authorize the Department of Public Works to advertise for bids for the Traffic Signal and Lighting Installation at Auburn-Folsom Road and King Road.

 

22.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $450 (PDF) in Revenue Sharing monies to the Placer Society for the Prevention of Cruelty to Animals (SPCA) Funny Bones Comedy Awards Event to benefit SPCA programs, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($200).

 

b.    Approve appropriation of $200 (PDF) in Revenue Sharing monies to Friends of the Auburn Area Recreation and Parks District to support their 13th Annual Auburn Family Night Out fundraising event, as requested by Supervisor Holmes ($200).

 

c.    Approve appropriation of $1,000 (PDF) in Revenue Sharing monies to the Auburn Chamber of Commerce 16th Annual Auburn State of the Community event to help offset the cost of special community awards given to those citizens honored, as requested by Supervisor Holmes ($1,000).

 

d.    Approve appropriation of $250 (PDF) in Revenue Sharing monies to the FieldHaven Feline Rescue “Classics, Cats and Cabernet” fundraising event to help support the organization’s life saving programs and services, as requested by Supervisor Weygandt ($250).

 

e.    Approve appropriation of $800 (PDF) in Revenue Sharing monies to the Lincoln Volunteer Center’s 11th Annual Tour de Lincoln Fundraising Event to help support community projects in Lincoln, as requested by Supervisor Weygandt ($800).

 

23.  SHERIFF:

a.    Approve and authorize the Sheriff (PDF) to execute the agreement between the Placer County Sheriff Coroner-Marshal and the Drug Enforcement Administration for $75,000, from January 1, 2012 through December 31, 2013. 

 

b.    Approve Amendment No. 1 and authorize the Chair to sign (PDF) the Cooperative Agreement between Placer County Sheriff-Coroner-Marshal and California Department of Transportation.  The amendment exercises the option to extend the contract period for a one year term; the balance amount of the original contract is approximately $140,000. The effective date is July 1, 2012 through June 30, 2013.

 

c.    Approve a grant application for the Justice Assistance Grant (PDF) in the amount of $23,241 to partially offset the cost of one Probation Officer and authorize the Sheriff-Coroner-Marshal to execute the grant application.  The grant period is from July 1, 2012 to June 30, 2016. 

 

24.  TREASURER-TAX COLLECTOR (PDF) - Adopt a Resolution approving the Placer County Treasurer’s Statement of Investment Policy for the year 2012 pursuant to Government Code Section 53646.  There are no changes to the Investment Policy for the year 2012.

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

25.  Personnel (PDF) - Classified Service Merit.

26.  Treasurer-Tax Collector (PDF) - Treasurer’s Statement for the month of March 2012.

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:

May 22, 2012

June 5, 2012

June 19, 2012