COUNTY
OF PLACER
BOARD
OF SUPERVISORS
TUESDAY,
MAY 8, 2012
AGENDA
9:00
a.m.
Jack Duran, District 1
Holly Heinzen, Interim County Executive
Robert Weygandt, District
2
Anthony J. La Bouff, County Counsel
Jim Holmes, District 3, Vice
Chairman
Ann Holman, Clerk of the Board
Kirk Uhler, District
4
Jennifer Montgomery, District 5, Chairwoman
County Administrative Center, 175 Fulweiler Avenue, Auburn,
CA 95603
Materials related to an
item on this Agenda submitted to the Board after distribution of the agenda
packet are available for public inspection at the Clerk of the Board of
Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to ensuring that persons with
disabilities are provided the resources to participate fully in its public
meetings. If you are hearing impaired, we have listening devices available. If
you require additional disability-related modifications or accommodations,
including auxiliary aids or services, please contact the Clerk of the
Board. If requested, the agenda shall be provided in appropriate
alternative formats to persons with disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
9:00 a.m.
FLAG SALUTE – Led by Chairwoman Montgomery.
STATEMENT OF MEETING
PROCEDURES - Read by Clerk.
PUBLIC COMMENT: Persons may address the Board on items not
on this agenda. Please limit comments to 3 minutes per person since the
time allocated for Public Comment is 15 minutes. If all comments cannot
be heard within the 15-minute time limit, the Public Comment period will be
taken up at the end of the regular session. The Board is not permitted to
take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS:
CONSENT AGENDA (Pages
4-8) - All items on the
Consent Agenda (Items 13 thru 24) have been recommended for approval by the
County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address Consent items prior to the Board
taking action, and the item may be moved for discussion.
Action:
TIMED ITEMS TO BE
DISCUSSED AT THE TIME SHOWN
9:30 a.m.
1. BOARD OF
SUPERVISORS – Presentation of Commendations:
a. Congratulating
Fowler Nursery (PDF) on their 100 year
anniversary and for being the recipient of the 2012 Placer Grown Farmer of the
Year Award.
b. Congratulating
Twin Peaks Orchard (PDF) on their 100 year
anniversary and for being the recipient of the 2012 Placer Grown Farmer of the
Year Award.
9:40 a.m.
2. BOARD OF
SUPERVISORS (PDF) – Presentation
of a Commendation for Kitty Hollitz for her lifelong contribution to
Placer County and her community.
10:00 a.m.
3. COUNTY
EXECUTIVE/EMERGENCY SERVICES (PDF) – Resolution
of Intention to form Community Facilities District #2012-1 Sunset Industrial
Area Services to fund Fire Services within the Sunset Industrial Area.
Action:
10:30 a.m.
4. SHERIFF
(PDF) - Approve the Memorandum of Understanding (MOU) between the
Placer County Sheriff-Coroner-Marshal and the Placer County Superior Court for
Court Security. The MOU period is from July 1, 2011 through June 30, 2013
in the amount not-to-exceed $3,812,705 annually for FY 2011-2012 and FY
2012-2013.
Action:
DEPARTMENT ITEMS TO BE
CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
5. ADMINISTRATIVE
SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign:
a. Sole
Source Blanket Purchase Order (PDF) -
Approve the Renewal of a Sole Source Blanket Purchase Order with Megabyte
Systems for Maintenance of the Property Tax System in the Amount of
$347,189.64.
Action:
6. BOARD OF
SUPERVISORS (PDF) - Approve a
Proclamation declaring the week of May 20–26, 2012, as National Public Works
Week.
Action:
7. COMMUNITY DEVELOPMENT RESOURCE
AGENCY/PLANNING:
a. Sheridan
General Plan Update Opportunities/Work Program (PDF) - The Planning Services Division is providing the
Board with a discussion about the proposed Sheridan General Plan Update work
program. Staff requests the Board provide direction on whether or not to
proceed with this work plan, and what option should be considered. Based upon
the Board’s direction, staff will return at a future date with a formal work
plan for adoption, as well as a detailed accounting of estimated costs for
implementing the work plan.
Action:
b. Placer
County Conservation Plan Planning Agreement (PDF), Contract Amendments, and Corresponding Budget Revision - Planning Services
Division requests the Board:
1)
Authorize the Chair to sign the First Amendment to the Planning Agreement
between the California Department of Fish and Game, the United States Fish and
Wildlife Service, and the National Marine Fisheries Service) regarding the
Placer County Conservation Plan (PCCP),
2)
Authorize the County Executive to sign three contract amendments related to ongoing
preparation of the PCCP:
a) TRA
Environmental Sciences, Inc – Second Amendment in the amount of $250,000 for a
total contract amount of $734,000,
b)
Hausrath Economics Group – Fourth Amendment in the amount of $25,000 for a
total contract amount of $643,962.30, and
c) Salix
Consulting, Inc. – Second Contract Amendment in the amount of $36,000 for a
total contract amount of $125,325.
3)
Authorize the Chair to sign the budget revision associated with the three
contract amendments.
Action:
8. COUNTY EXECUTIVE
a. Indigent
Defense Services (PDF) - The Board is
requested to approve and authorize the County Executive Officer to sign
two-year contract extensions with three law firms for the provision of indigent
defense services from July 1, 2012 to June 30, 2014 totaling $12,186,006 as
described below:
1. Primary Indigent Defense
services contract extension with Richard A. Ciummo & Associates in the
amount of $9,012,100; and
2. First Level Conflict
Indigent Defense services contract extension with the Law Offices of Mark A.
Berg in the amount of $2,670,450, and;
3. Second Level Conflict
Indigent Defense services contract extension with the Law Offices of Balcom
& Carbone in the amount of $503,456.
Action:
b. County
Auditor-Controller (PDF) - Consideration of
appointment of County Auditor-Controller to fill the unexpired term of the
office being vacated.
Action:
9. COUNTY
EXECUTIVE/EMERGENCY SERVICES (PDF) - Update on the 2012 fire season and fire prevention on Bureau of
Reclamation lands.
10. FACILITY
SERVICES/MID-WESTERN PLACER REGIONAL SEWER PROJECT (PDF) - Staff recommends that
the Board take the following actions with regard to the Mid-Western Placer
Regional Sewer Project:
1. Adopt a Resolution
authorizing the Chair to sign an Advance Payment Agreement with the City of
Lincoln to provide advance payment in an amount not-to-exceed $1,000,000 to
fund design and environmental analysis of the Mid-Western Placer Regional Sewer
Project; and
2. Approve a Budget Revision
transferring $4,000,000 in appropriations from the SMD 1 Wastewater
Treatment Plant Upgrade Capital Project Budget (Project 04835) to the
SMD 1 Regional Sewer Capital Project Budget (Project 04828) for
expenditures related to the Mid-Western Placer Regional Sewer Project.
Action:
11. PUBLIC WORKS:
a. CalTrans
Cooperative Agreement/Intersection of Alpine Meadows Road and State Route 89
(PDF) Adopt a Resolution authorizing the Director of Public Works
to enter into and execute a Cooperative Agreement, with County Counsel’s review
and approval, with Caltrans receiving an amount not to exceed $874,000 for the
construction of improvements at the intersection of Alpine Meadows Road and
State Route 89. This agreement is contingent upon Caltrans project
approval and funding allocation at the May 23 California Transportation
Commission (CTC) board meeting.
Action:
b. Cook
Riolo Road Bridge Replacement Project (PDF) – Adopt a Resolution
authorizing the Chair of the Board to sign and execute Contract #1130 with Psomas,
Inc. for the construction management, inspection, materials testing and related
services for the Cook Riolo Road Bridge Replacement Project, with County
Counsel and Risk Management review and approval, for $850,029, and authorize
the Director of Public Works to execute contract change orders up to an amount
of $100,000.
Action:
c. Qualified
List of Environmental Services Firms and Blanket Purchase Order Contracts for
Environmental Services (PDF) – Adopt a Resolution approving a list of qualified firms and award
Blanket Purchase Order (BPO) contracts to the top six ranked firms for various
Public Works projects in Placer County in the maximum amount of $225,000 per
contract, not to exceed a total combined amount of $1,350,000, and authorize
the Purchasing Manager to sign and execute the BPO contracts, with Risk
Management and County Counsel approval, and to transfer funds between BPO contracts
as needed.
Action:
12. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the cited authority (all references are to the
Government Code), the Board of Supervisors will hold a closed session to
discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Tony Eugene Goodspeed, II v.
Colleen M. Nichols, et al.
U.S.D.C.
Eastern District Case No.: 212-cv-807 JAM DAD PS
(B) §54957.6 - CONFERENCE WITH LABOR
NEGOTIATORS
(a) Agency designated
representatives: Holly Heinzen, Nancy Nittler, Therese Leonard, Anthony J. La
Bouff
Employee
organization: PPEO.
(C) §54957 - PUBLIC EMPLOYMENT
Title: County Executive Officer
CLOSED
SESSION REPORT:
CONSENT AGENDA (Pages4
-8) - All items on the
Consent Agenda (Items 13 thru 24) have been recommended for approval by the
County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address Consent items prior to the Board
taking action, and the item may be moved for discussion.
Action:
13. ORDINANCE – Second Reading:
a. Sheriff/Alcohol
Ban/Chambers Landing Beach (PDF) – Adopt an
Ordinance modifying Chapter 9 of the Placer County Code designating the dates
of July 1 through July 6 annually as summer holiday periods banning alcohol, at
Chambers Landing Beach located in Homewood, California.
14. BOARD
OF SUPERVISORS (PDF) - Approve
minutes of April 10, 2012, April 12, 2012 and April 13, 2012.
15. CLAIMS
AGAINST THE COUNTY (PDF) – Reject the
following claims, as recommended by the offices of County Counsel and Risk
Management:
a. 12-033, Stovall, Kevin, $195, (Property Loss)
b. 12-034, Gritsko, Tayana, $266, (Property
Loss)
c. 12-035, Simonds-Fritz, Jean, Excess of
$1,000,000, (Bodily Injury)
d. 12-038, Hunter, Terry, $80, (Property Damage)
e. 12-040, Timberland Water Company, $261,
(Property Damage)
16. COMMITTEES & COMMISSIONS:
a. Veterans
Memorial Hall Board (Colfax) (PDF) - Approve the
re-appointment of Dave Green to VFW Troop 2003 (Primary), Craig E. Sultana to
VFW Post 2003 (Primary), Charles Gray to American Legion Post 192 (Primary),
and the appointment of Thomas R. Passanisi to VFW Troop 2003 (Alternate), Harry
Green to American Legion Post 192 (Primary), David Longway to American Legion
Post 192 (Alternate), and Thomas Mason Jr. to American Legion Post 192
(Alternate), as requested by Supervisor Montgomery.
b. Placer
County Area 4 Agency on Aging Advisory Council (PDF) – Approve the appointment of Joleen Anderson to Seat #1
(representing Board of Supervisors).
c. Placer
County Older Adult Advisory Commission (PDF) – Approve the appointment of Antoinette Fabela to Seat #8
(representing the Public-at-Large).
d. Placer
County Charter Review Committee (PDF) –
Approve the appointment of James “Brian” Vlahos to Seat #1 (representing
District 1), as requested by Supervisor Duran.
17. COUNTY
EXECUTIVE (PDF) – Approve merit increases for management employees
pursuant to the Placer County Code, Chapter 3 process for step, or merit,
increases.
18. FACILITY SERVICES:
a. Building
117 Clinic Renovations (PDF), Architectural &
Engineering Services, Project #9435 - Approve the second amendment to the
agreement with Lionakis Beaumont Design Group, Inc. (LBDG), to provide
architectural and engineering services for the Building 117 Clinic Renovations
and; authorize the Chair to execute said amendment, increasing the contract by
$5,540.40 for a total cost not-to-exceed $164,814.40.
b. Loomis
Park North Restroom Improvements, Project #4852 (PDF) - Approve a Budget Revision appropriating
$182,500, from the Franklin School Community Park project account, to
the Loomis Park North Restroom Improvements, Project #4852, within the Capital
Project Fund. The Loomis Basin Community Park is located at 6909 King
Road.
c. Granite
Bay Parks, Trails and Open Space Assessment District, Fiscal Year 2012-2013
(PDF) - Adopt a Resolution of Intention to levy
assessments for Fiscal Year 2012-2013, approving the preliminary Engineer’s
Report and setting the time, date and location for a Public Hearing for the
Granite Bay Parks, Trails and Open Space Assessment District.
d. Mid-Western
Placer Regional Sewer Project (PDF) – Adopt a Resolution authorizing
the Director of Facility Services, or his designee, to negotiate and execute a professional
services agreement with ICF Jones & Stokes, a wholly owned subsidiary of
ICF International (ICF), to perform environmental review services related to
the Mid-Western Placer Regional Sewer Project in an amount not to exceed
$100,000, upon Risk Management and County Counsel review and approval.
e. Mid-Western
Placer Regional Sewer Project (PDF) -
Adopt a Resolution authorizing the Director of Facility Services, or his
designee, to negotiate and execute an Agreement with Brown & Caldwell, Inc
(Brown & Caldwell) to perform engineering design review services for the
Mid-Western Placer Regional Sewer Project in an amount not to exceed $200,000,
upon Risk Management and County Counsel review and approval.
19. HEALTH & HUMAN SERVICES:
a. Children’s
System of Care (PDF) - Approve a Change
Order to Blanket Purchase Order #BP018745 with Placer County Process Service
for process server services, increasing the amount of the agreement by $19,000,
for a revised total of $65,000 from July 1, 2011 through June 30, 2012, and
authorize the Purchasing Manager to sign the change order.
b. Community
Health (PDF) - Approve a Change
Order to Blanket Purchase Order #18553 with Gen-Probe for sexually transmitted infections (STI) testing
supplies and reagents, increasing the amount of the agreement by
$15,000, for a revised total of $60,000 from May 13, 2011 through June 30,
2012, and authorize the Purchasing Manager to sign the change order.
20. PROCUREMENT SERVICES - In accordance
with County Policy, non-contested competitively awarded bids under $250,000 are
placed on the Consent Agenda. Authorize the Purchasing Manager to sign
the following:
a. Competitive
Bid #10166, & Negotiated Contract, Bulk Chemicals/Facility Services (PDF) - Approve the award of Competitive Bid #10166 to Brenntag
Pacific Inc. and a Negotiated Contract to Sierra Chemical Company in the
Aggregate Amount of $80,000.
b. Blanket
Purchase Order/Septic Pumping & Vacuum Truck Services/Facility Services
(PDF) - Approve the renewal of a Competitively
Awarded Blanket Purchase Order with Advanced Septic Pumping Service in the
maximum amount of $64,000.
c. Blanket
Purchase Order, Database Management Software/Administrative Services/IT (PDF) - Approve the award of a Sole Source Blanket Purchase Order
to Oracle America, Inc. for Site License and Support of the County’s Database
Management Software in the maximum amount of $229,987.31.
d. Blanket
Purchase Order, Payroll “ACORN” System/Personnel/Auditor (PDF) - Approve the renewal of a Sole Source Blanket Purchase
Order with Oracle America, Inc. for Annual Software Maintenance and Support of
the Payroll/Personnel “ACORN” System in the maximum amount of $166,056.94.
e. Blanket
Purchase Order, Software Support/Health & Human Services/Community Clinics
(PDF) - Approve the award of a Sole Source
Blanket Purchase Order to the Oregon Community Health Network Consortium for
Software Support, Licensing, and Training for the County’s Community Clinics in
the maximum amount of $137,500.
f. Purchase
Order, TASER Electronic Control Devices & Accessories/Sheriff (PDF) - Approve the award of a Sole Source Purchase Order to
ProForce Law Enforcement for TASER Electronic Control Devices and Accessories
in the total amount of $69,335.37.
g. Blanket
Purchase Order, Telecommunications/Administrative Services/Telecommunications
(PDF) - Approve the renewal of a Competitively
Awarded Blanket Purchase Order with Graybar Electric Company, Inc. for
Telecommunications Parts, Telephone and Cabling Equipment, and Miscellaneous
Supplies in the maximum amount of $150,000.
h. Blanket
Purchase Order, Patrol Vehicle Equipment/Sheriff (PDF) - Approve the renewal of a Competitively Awarded Blanket
Purchase Order with Stommel Inc., Doing Business as Lehr Auto Electric for
Patrol Vehicle Equipment in the maximum amount of $97,000.
i. Blanket
Purchase Order, Information Management System, Revenue Services (PDF) - Approve the award of a Sole Source Blanket Purchase Order
to Columbia Ultimate Business Systems for Annual Software License Fees, Support
and Related Services for the Revenue Services Information Management System in
the maximum amount of $200,000.
j. Blanket
Purchase Order, Web-Based Reporting Services, Health & Human
Services/Children’s System of Care (PDF) -
Approve the renewal of a Sole Source Blanket Purchase Order with the National
Council on Crime and Delinquency for SafeMeasures Web-Based Reporting Services
in the maximum two-year amount of $77,950.
k. Purchase
Order, Facility Services (PDF) - Approve the
award of a Purchase Order including installation as a result of a CMAS
(California Multiple Award Schedule) awarded contract with Miracle Recreation
Equipment Company for a total amount of $50,989.26.
l. Surplus,
County Executive/Emergency Services (PDF) -
Declare Certain Fixed Assets as Surplus and authorize their transfer.
21. PUBLIC WORKS:
a. Lake
Forest Erosion Control Project, Area B (Highlands), Contract #1035 (PDF) –Approve the project plans and specifications for use in
bidding and construction of the Lake Forest Erosion Control Project – Area B
(Highlands) and authorize the Department to advertise for bids.
b. Lake
Tahoe Marathon (PDF) – Adopt a
Resolution supporting the Lake Tahoe Marathon and the temporary restriction of
traffic on State Highway 89 on Sunday, September 30, 2012.
c. Traffic
Signal and Lighting Installation at Auburn-Folsom Road and King Road (PDF) – Adopt a Resolution approving the project plans and
specifications, authorizing the Chair of the Board to sign the cover sheet, and
authorize the Department of Public Works to advertise for bids for the Traffic
Signal and Lighting Installation at Auburn-Folsom Road and King Road.
22. REVENUE SHARING – In approving the
following appropriations, the Placer County Board of Supervisors makes the
finding that each and every approved contribution serves a public purpose by
promoting the general welfare of the County and its inhabitants; therefore, the
County benefits.
a. Approve
appropriation of $450 (PDF) in Revenue Sharing
monies to the Placer Society for the Prevention of Cruelty to Animals (SPCA)
Funny Bones Comedy Awards Event to benefit SPCA programs, as requested by
Supervisor Weygandt ($250) and Supervisor Holmes ($200).
b. Approve
appropriation of $200 (PDF) in Revenue Sharing
monies to Friends of the Auburn Area Recreation and Parks District to support
their 13th Annual Auburn Family Night Out fundraising event, as
requested by Supervisor Holmes ($200).
c. Approve
appropriation of $1,000 (PDF) in Revenue Sharing
monies to the Auburn Chamber of Commerce 16th Annual Auburn
State of the Community event to help offset the cost of special community
awards given to those citizens honored, as requested by Supervisor Holmes
($1,000).
d. Approve
appropriation of $250 (PDF) in Revenue Sharing
monies to the FieldHaven Feline Rescue “Classics, Cats and Cabernet”
fundraising event to help support the organization’s life saving programs and
services, as requested by Supervisor Weygandt ($250).
e. Approve
appropriation of $800 (PDF) in Revenue Sharing
monies to the Lincoln Volunteer Center’s 11th Annual Tour de
Lincoln Fundraising Event to help support community projects in Lincoln, as
requested by Supervisor Weygandt ($800).
23. SHERIFF:
a. Approve
and authorize the Sheriff (PDF) to execute the
agreement between the Placer County Sheriff Coroner-Marshal and the Drug
Enforcement Administration for $75,000, from January 1, 2012 through December
31, 2013.
b. Approve
Amendment No. 1 and authorize the Chair to sign (PDF) the Cooperative Agreement between Placer County
Sheriff-Coroner-Marshal and California Department of Transportation. The
amendment exercises the option to extend the contract period for a one year
term; the balance amount of the original contract is approximately $140,000.
The effective date is July 1, 2012 through June 30, 2013.
c. Approve
a grant application for the Justice Assistance Grant (PDF) in the amount of $23,241 to partially offset the cost of one
Probation Officer and authorize the Sheriff-Coroner-Marshal to execute the
grant application. The grant period is from July 1, 2012 to June 30,
2016.
24. TREASURER-TAX
COLLECTOR (PDF) - Adopt a
Resolution approving the Placer County Treasurer’s Statement of Investment
Policy for the year 2012 pursuant to Government Code Section 53646. There
are no changes to the Investment Policy for the year 2012.
***End of Consent
Agenda***
ITEMS FOR INFORMATION:
25. Personnel
(PDF) - Classified
Service Merit.
26. Treasurer-Tax
Collector (PDF) - Treasurer’s Statement for the month of March 2012.
ADJOURNMENT
BOARD
OF SUPERVISORS’ 2012 MEETING SCHEDULE:
May 22, 2012
June 5, 2012
June 19, 2012