Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, AUGUST 7, 2012

AGENDA

9:00 a.m.

Jack Duran, District 1 David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Vice Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Chairwoman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Holmes.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 8 thru 20) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:15 a.m.

1. BOARD OF SUPERVISORS (PDF) – Presentation of a Resolution commending Karri Samson on her retirement after 34 years in Placer County Library services.

9:30 a.m.

2. COMMUNITY DEVELOPMENT RESOURCE AGENCY

a. Terracina Oaks Apartments (PDF)

1. Conduct a public hearing under the Tax and Equity Fiscal Responsibility Act (“TEFRA”) and approve that the California Municipal Finance Authority (“CMFA”), a joint exercise of powers authority and public entity of the State of California, will issue in one or more series of revenue bonds in an amount not to exceed $5,000,000, (the “Bond”), to assist in the financing of the acquisition and rehabilitation of a multifamily rental housing facility for the Terracina Oaks Apartments located at 12200 Gateway Oaks in unincorporated Auburn, and

2. Adopt a Resolution to approve the financing of the Project by the CMFA.

Action:

10:00 a.m.

3. FACILITY SERVICES

a. Mid-Western Placer Regional Sewer (PDF)

1. Adopt a Resolution authorizing the Chair to sign the Design and Environmental Review Agreement (DERA) with the City of Lincoln (Lincoln) in an amount not-to-exceed $6,067,000.

2. Direct staff to negotiate the Construction and Initial Operations Agreement (CIOA) pursuant to the Deal Points Outline.

3. Provide staff direction regarding project funding alternatives for Sewer Maintenance District 1 (SMD 1) and the City of Auburn (Auburn).

4. Provide staff other direction as the Board deems appropriate.

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

4. HEALTH & HUMAN SERVICES:

a. Adult System of Care/U.S. Department of Housing and Urban Development (PDF)

1. Approve the renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Permanent Supportive Housing in the amount of $299,927 ($28,936 required County General Fund match) for a 12-month term, beginning December 1, 2012, and

2. Approve the renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Shelter Plus Care 2011 in the amount of $290,412 (no required County General Fund match) for a 12-month term, beginning May 20, 2012.

Action:

b. Adult System of Care/Contract/7th Avenue Center, LLC (PDF)

1. Approve an agreement with 7^th Avenue Center, LLC, in an amount not to exceed $300,000 ($180,000 net county cost), to provide mandated intensive mental health services for Placer County residents with the highest level of need from July 1, 2012 through June 30, 2014 and authorize the Director of Health and Human Services to sign the agreement and subsequent amendments up to a cumulative total of 10% of contract amount, consistent with the agreement’s subject matter and Scope of Work.

Action:

c. Adult System of Care/Advocates for Mentally Ill Housing (PDF)

1. Approve the award of a Request for Proposals (RFP) for Transitional Employment Program.

2. Approve a contract with Advocates for Mentally Ill Housing, in the amount of $268,000 (100% State funded), from August 8, 2012 through June 30, 2014, and authorize the Director of Health and Human Services to sign subsequent amendments up to a cumulative total of 10% of the original contract amount, consistent with the current agreement’s subject matter and Scope of Work.

Action:

d. Animal Services/Local Jurisdictions for Animal Services (PDF)

1. Approve revenue agreements with the City of Colfax, City of Lincoln, and Town of Loomis, for the provision of animal services from July 1, 2012 through June 30, 2015, and with the City of Auburn for such services from July 1, 2012 through June 30, 2013, totaling $294,320 revenue in the first year, and authorize the Director of Health and Human Services to execute any subsequent amendments.

Action:

5. PROBATION

a. Electronic Monitoring Program (PDF)

1. Review and approve Probation’s Electronic Monitoring Program (EMP) policy, rules and regulations (incorporated herein by reference) in accordance with Penal Code 1203.016 (d) (1) and Penal Code 1203.017 (d) (1).

Action:

6. PUBLIC WORKS

a. Lake Forest Erosion Control Project, Area B (Highlands) (PDF)

1. Adopt a Resolution awarding, with County Counsel and Risk Management's review and approval, Contract #1035 to the low bidder, West Coast Contractors of Nevada, Inc., in the amount of $403,094.50 for construction of the Lake Forest Erosion Control Project, Area B (Highlands)

2. Authorize the Chair to execute the construction contract on behalf of Placer County.

3. Authorize the Director of Public Works to approve and sign contract change orders up to $40,309.

Action:

7. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation:

(a) Sierra Club, et al. v. Placer County, et al.

Placer County Superior Court Case No.: SCV-21539

Collins, et al. v. County of Placer, et al.

Placer County Superior Court Case No.: SCV-21525

Sacramento County Superior Court Consolidated Case No.: 34-2007-00883516

In the California Court of Appeal, Third Appellate Appellate Case No.: C063789

(b) Koons v. County of Placer

Placer County Superior Court Case No.: SCV0029558

Placer County Superior Court Case No.: SCV0029886

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Gerald O. Carden

Employee organization: PPEO. DSA

CLOSED SESSION REPORT:

Action:

8. ORDINANCE – Second Reading:

a. COUNTY EXECUTIVE/ESTABLISHMENT OF THE PLACER COUNTY SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY (PDF) – Adopt an Ordinance:

1. Amending Placer County Code, Chapter 2, Article 2.19 to formally establish the Placer County Redevelopment Successor Agency as a separate public entity pursuant to Health and Safety Code Section 34173(g) and designate the Board of Supervisors as the legislative body.

2. Deleting Placer County Code, Chapter 2, Article 2.112, Section 2.112.080, in entirety.

9. AUDITOR-CONTROLLER:

a. FY 2011-12 Budget Revisions (PDF)

1. Approve the FY 2011-12 Budget Revisions, to complete the accounting transactions for the fiscal year.

b. FY 2012-13 Funds/Subfund (PDF)

1. Adopt a Resolution approving the list of FY 2012-13 Funds/Subfunds available in the Placer County Performance Accounting Series Financial System (PAS).

10. BOARD OF SUPERVISORS:

a. Adopt a Resolution honoring (PDF) Will Dickinson for 21 years of dedicated public service as an employee of Placer County.

b. Adopt a Resolution in support (PDF) of the 10th annual “Tour de Tahoe - Bike Big Blue” to be held on Sunday September 9, 2012 around Lake Tahoe.

c. Adopt a Resolution commending (PDF) Karri Samson on her retirement after 34 years in Placer County Library services.

d. Approve minutes of July 10, 2012 (PDF).

11. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 12-063, Mulford, Shelene, $1,250, (Personal Injury)

12. COMMITTEES & COMMISSIONS:

a. Placer County Older Adult Advisory Commission (PDF)

1. Approve the reappointment of Margaret Reilly to Seat #19 (representing Senior Service Organizations) and Cheryl Trenwith to Seat #21 (representing the HHS Liaison).

b. Rural Lincoln Municipal Advisory Council (PDF)

1. Approve appointment of Joyce Bachman to Seat #1, as requested by Supervisor Weygandt.

c. Tahoe Cemetery District (PDF)

1. Approve the appointment of James Scribner to Seat #3, as requested by Supervisor Montgomery.

13. COUNTY EXECUTIVE

a. Merit Increases (PDF)

1. Approve merit increases for management employees pursuant to the Placer County Code, Chapter 3 process for step, or merit, increases.

14. COUNTY EXECUTIVE/EMERGENCY SERVICES

a. 2012 Homeland Security Grant Program (PDF)

1. Adopt a Resolution authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain and manage funds in the 2012 Homeland Security Grant Program.

15. ELECTIONS

a. Reimbursed Election Services (PDF)

1. Adopt a Resolution calling the specified, requested elections and authorizing the County Registrar of Voters to render reimbursed election services for the elections to be consolidated with the November 6, 2012 Presidential General Election, generating an estimated $750,000 in reimbursements from requesting jurisdictions.

16. FACILITY SERVICES:

a. Sheridan Park Property Transfer (PDF)

1. Adopt a Resolution authorizing the Director of Facility Services, or his designee, to execute all documents and take all actions necessary to complete this property transfer from Sheridan Recreation, Inc. to the County of Placer, including the acceptance of a grant deed; and,

2. Authorize the Property to be added to the Master Fixed Asset list following the close of escrow.

b. Placer County Government Center Utilities and Infrastructure Survey, Project #4761 (PDF)

1. Approve the Second Amendment to the Consultant Services Agreement with West Yost Associates, Inc., for the Placer County Government Center (PCGC) Utilities and Infrastructure Survey, Project #4761, located in north Auburn and authorize the Chair of the Board to execute the Second Amendment, increasing the contract by $33,636 for a total contract cost not-to-exceed $208,147 in previously approved net county cost.

c. Building 117 Clinic Renovations, Architectural and Engineering Services, Project #9435 (PDF)

1. Approve the Third Amendment to the Agreement with Lionakis Beaumont Design Group, Inc. (LBDG), to provide architectural and engineering services for the Clinic Behavioral Health Integration, and authorize the Chair to execute said Amendment, increasing the contract by $15,185.60 for a total cost not-to-exceed $180,000 in previously approved net county cost and federal funding.

d. Atwood Fire Station 180 Modular Addition, Project #4818 (PDF)

1. Adopt a Resolution accepting the Atwood Fire Station 180 Modular Addition, Project #4818, located on Atwood Road in Auburn, as complete and authorize the Director of Facility Services, or his designee, to execute and record the Notice of Completion.

e. Rocklin Unified School District (PDF)

1. Approve and execute the Use Agreement with the Rocklin Unified School District authorizing the use of Park Dedication Fees from Recreation Area #8, City of Rocklin Area, in the amount of $10,468 to partially fund construction of a concrete bleacher slab at Granite Oaks Middle School and softball field fencing at Rocklin High School; and approve a Budget Revision appropriating the funds.

17. HEALTH & HUMAN SERVICES:

a. Animal Services/Emergency Veterinary Services (PDF)

1. Approve a maximum payment authorization (“umbrella contract”) with various providers for emergency veterinary services for FY 2012-13, in an amount not to exceed $50,000 ($37,500 net county cost) and authorize the Director of Health and Human Services to amend the list of providers as necessary.

b. Human Services/Placer County Subsidized Wage Program (PDF)

1. Authorize the Director of Health and Human Services or his designee, to contract with local businesses and provide a wage subsidy to those who hire eligible public assistance recipients under the county’s Subsidized Wage Program which is funded 100% with State CalWORKs revenue.

18. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:

a. Blanket Purchase Order (PDF), Library Materials/Library - Approve the renewal of a Competitively Awarded Blanket Purchase Order with Baker & Taylor, for Library Materials, in the maximum amount of $113,000.

b. Sole Source Purchase Order (PDF), Annual Maintenance and Support of the Placer County Library’s Web-Based Integrated Library System - Approve the award of a Sole Source Purchase Order to Sirsi Corporation, for Annual Maintenance and Support of the Placer County Library’s Web-Based Integrated Library System, in the amount of $57,203.87.

c. Blanket Purchase Order #19685 (PDF), Information Technology Support Services/Administrative Services/I.T. - Approve an increase in the amount of $150,000 to Blanket Purchase Order with Robert Half Technologies for Information Technology Support Services.

d. Declare Vehicles as Surplus, Public Works/Fleet, Sheriff (PDF), CEO/OES - Declare Vehicles, Vehicle Parts, and Miscellaneous Items as surplus and authorize disposal.

e. Budget Revision/Administrative Services/Telecom-Radio (PDF) - Approve the acceptance of an additional $52,000 from the FY 2010 Interoperable Emergency Communications Grant Program and approve the related Budget Revision to serve the Countywide Interoperable Radio Network Project.

19. PUBLIC WORKS:

a. Contract #1126, Traffic Signal and Lighting Installation/Auburn-Folsom Road and King Road (PDF)

1. Adopt a Resolution authorizing the Chair to award and execute construction Contract, with County Counsel and Risk Management’s review and approval, to the lowest responsible and responsive bidder, Pacific Excavation, Inc., in the amount of $234,211.00.

2. Authorize the Director of Public Works to execute contract change orders up to $23,421.

20. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approve appropriation of $500 (PDF) in Revenue Sharing monies to SARSAS (Save Auburn Ravine Salmon and Steelhead) to support the Calling Back the Salmon Celebration, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($250).

b. Approve appropriation of $500 (PDF) in Revenue Sharing monies to the Loomis Basin Chamber of Commerce 25^th Annual Loomis Eggplant Festival to help defray the cost of the event, as requested by Supervisor Holmes ($500).

c. Approve appropriation of $250 (PDF) in Revenue Sharing monies to the Friends of the Rocklin Library, as requested by Supervisor Holmes ($250).

d. Approve appropriation of $500 (PDF) in Revenue Sharing monies to the Placer County Council Navy League, as requested by Supervisor Holmes ($500).

e. Approve appropriation of $500 (PDF) in Revenue Sharing monies to the Rocklin Public Safety Volunteers to help support the 2^nd Annual Rocklin Patriot Day, as requested by Supervisor Holmes ($500).

***End of Consent Agenda***

ITEMS FOR INFORMATION:

21. Treasurer-Tax Collector (PDF) - Treasurer’s Statement for the month of June 2012.

ADJOURNMENT

BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:

August 16, 2012 (Budget)

August 17, 2012 (Budget)

August 21, 2012

September 11, 2012

September 25, 2012