COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, February 09, 2016

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                                      David Boesch, County Executive

Robert Weygandt, District 2, Chairman                                                                                                  Holly Heinzen, Chief Assistant CEO

Jim Holmes, District 3                                                                                                                                Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                                                         Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Holmes

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - Consent Agenda approved with action as indicated.

MOTION Holmes/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  1) Wesley Dill spoke about the multiple responsibilities of local Fire Departments and requested they receive a portion of money from Proposition 172. 2) David Morikawa and Michelle Bustamante, Meals on Wheels Program Director and Program Specialist with the Western Placer County Meals on Wheels program stated that March was Nutrition Month and “March for Meals” and asked the Board to join them in taking a stand to support our seniors.

 

SUPERVISOR’S REPORTS:  None

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:10 a.m.

 1.   BOARD OF SUPERVISORS

A.    Commendation

1.    Approved and presented a Commendation recognizing George Alves for a lifetime of faithful, honorable, and dedicated service to the nation and to the Placer County community.

 

10:00 a.m.      

 2.   PUBLIC WORKS & FACILITIES

A.    Public Hearing | Riolo Vineyards Parcel J | Annexation

1.    Conducted a Public Hearing to consider public testimony;

2.    Adopted Resolution 2016-033 to annex the HBT of Riolo Vineyards, LLC property, located on PFE Road in Roseville (APN 023-221-006-000), into the boundaries of County Service Area 28, Zone of Benefit 173 – Dry Creek to provide sewer service.

MOTION Duran/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10:10 a.m.      

 3.   PUBLIC WORKS & FACILITIES

A.    Public Hearing | Placer Vineyards Specific Plan | Recreation and Park District Formation

1.    Conducted a Public Hearing pursuant to Public Resources Code Section §5780 et. seq.;

2.    Adopted Resolution of Application 2016-034 to the Placer County Local Agency Formation Commission to form a new Recreation and Park District to serve the Placer Vineyards Specific Plan Area.

MOTION Duran/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10:30 a.m.      

 4.   HUMAN RESOURCES

A.    2015 County Employee Service Awards

1.    Presentation of the 2015 County Employee Service Awards representing 1,415 years of service to the County.

 

11:30 a.m.      

 5.   HEALTH & HUMAN SERVICES

A.    Homeless Service Update

1.    Received a report on the workgroups that the Homeless Resource Council of the Sierras and the Health and Human Services Department have facilitated to build implementation plans related to Marbut Consulting’s recommendations to the Board in April 2015.

2.    Provided staff with direction to review potential permanent homeless shelter sites on a whole County basis, including evaluation of sites in Eastern Placer County, the Auburn Area, and South Placer County.

3.    Provided staff with direction to release a Request for Proposals for potential operation of a temporary emergency homeless shelter through March 2017 at the Placer County Government Center, Building 303.

MOTION Holmes/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 6.   HEALTH & HUMAN SERVICES / PUBLIC HEALTH DIVISION

A.    Placer County Health Update

1.    Received the Placer County Health Officer’s “Placer County Health Update”.

 

B.    Environmental Health | Health Retail Food Placard Program

1.    Introduced an Ordinance adding Article 8.30 to the Placer County Code to establish the Placer County Retail Food Facility Placard Program and waived oral reading.

MOTION Homes/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 7.   PUBLIC WORKS & FACILITIES

A.    Common Area Agreement and Equity Exchange Agreement | Judicial Council of California | Bill Santucci Justice Center

1.    Authorized the Director of Public Works and Facilities, or designee, to execute the Common Area Agreement with the Judicial Council of California (JCC) to govern the operation, management, maintenance, repair, use and shared costs associated with the Bill Santucci Justice Center campus. County funding for the County’s share of costs is available in the Building Maintenance Division FY 2015-16 Final Budget ($118,000) and the General Fund Contribution to Public Safety appropriation 21700 ($42,000).

2.    Adopted Resolution 2016-032 authorizing the Chair to execute the Equity Exchange Agreement with the JCC and delegating authority to the Director of Public Works and Facilities, or designee, to execute all associated exchange closing documents, and to take all actions necessary to transfer all equity interest and rights currently vested in the JCC from the Placer County Main Jail in Auburn to the Arraignment Court Facility at the Bill Santucci Justice Center and contribute $900,000 towards interior improvements for the South Placer Arraignment Court. Funding is available from the Capital Projects Fund.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 8.   SHERIFF

A.    Mobile Data Computers | Lease Agreement with Hewlett Packard Financial Services

1.    Approved the award of a five-year lease agreement with Hewlett Packard Financial Services of Murray Hill, NJ for the acquisition of ninety-four Mobile Data Computers (MDC) for the Sheriff’s Patrol Division in the amount of $91,720 annually for a total not-to-exceed amount of $458,691, and authorized the Purchasing Manager to sign all related documents. 

MOTION Holmes/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 9.   COUNTY EXECUTIVE OFFICE / ADMINISTRATION

A.    Open Container Ordinance

1.    Introduced an Ordinance repealing Placer County Code Article 9.08 Offenses Against Public Peace and Decency and replacing with a new article 9.08 Offenses Against Public Peace and Decency and waived the oral reading.  

MOTION Montgomery/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

(a)   Karin Bjork v. County of Placer, et al.

       U.S. District Court, Eastern District Case No. 2:14-cv-01983 MCE-EFB.  The Board heard a report from Counsel and gave direction.

 

(B)   §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Lori Walsh, Nicole Lopez, Donna Williamson, Gerald O. Carden

       Employee organization:  DSA  The Board heard a report from the Labor Negotiators and gave direction.

 

CONSENT ITEMS

All items on the Consent Agenda were recommended for approval by the County Executive Department.  The Board convened as the Placer County In-Home Supportive Services Public Authority for Item #17B.  All items were approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

11.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Budget Revision | Toshiba Multifunction Copiers

1.    Approved a Budget Revision and amend the Fiscal Year 2015-16 Master Fixed Asset List to add additional Toshiba multifunction copiers to the Administrative Services Department’s Central Services Division Master Fixed Asset List in the aggregate amount of $80,000 resulting in a new fixed asset amount of $123,011 funded by the Central Services Division’s Contingency Reserve with no new net County cost.

2.    Authorized an increase to an existing contract for the acquisition and maintenance of 10 multifunction copier devices with Toshiba Business Solutions, Inc. of Sacramento, CA, in the amount of $80,000 increasing the total to $2,489,522.

 

B.    Network and Video Conferencing Products and Services | AT&T/SBC DataComm

1.    Approved a blanket purchase order renewal with AT&T/SBC DataComm of San Ramon, CA for wide area network and video conferencing products and professional services, using competitively awarded public agency contracts, in the maximum amount of $100,000 for the period of February 09, 2016 to March 31, 2017.  Funding is provided by Administrative Services in the FY 2015-16 Final Budget and FY 2016-17 Requested Budget with no new net County cost.

2.    Approved an option to renew the resulting blanket purchase order on a year-to-year basis for up to two renewal terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount.

 

C.    Voicemail System Upgrade | VoicePlus, Inc.

1.    Authorized the award of a Purchase Order to VoicePlus, Inc. of Reno, NV for all hardware, software and related professional services to upgrade the County’s voicemail system in the amount of $165,000.  Funding is provided by the Administrative Services Department’s Telecommunication Division’s FY 2015-16 Final Budget with no new net county cost.

 

D.    Asbestos and Lead Paint Abatement Services

1.    Approved Plans and Specifications and authorized staff to solicit bids for Asbestos & Lead Paint Abatement Services.

2.    Authorized the Purchasing Manager to execute the resulting award, to the lowest responsive and responsible bidder, by issuing an annual Blanket Purchase Order in a not-to-exceed amount of $150,000 for the period of April 1, 2016 through May 31, 2017.  Funding is provided by the Department of Public Works and Facilities in the FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

3.    Approved an option to renew the purchase order on a year-to-year basis for up to two renewal terms provided the renewal amount does not exceed 10 percent in aggregate of the original award amount.

 

12.  BOARD OF SUPERVISORS

A.    Minutes

1.    Approved Minutes of January 05, 2016.

 

13.  CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    16-004, Cruz, Daniel, $620.00, (Property Damage)

b.    16-005, Donofrio, Michael, $200.00, (Property Damage)

 

14.  CLERK RECORDER / ELECTIONS

A.    All Mail Ballot Special District Election

1.    Adopted Resolution 2016-025 calling a May 03, 2016 All Mail Ballot Special District Election as requested by the School Facilities Improvement District No. 1 and No. 2 of the Western Placer Unified School District, authorizing the County Clerk to render reimbursed election services for the District.

 

15.  COMMITTEES & COMMISSIONS

A.    Agricultural Commission

1.    Approved the reappointment of Stewart Perry to Seat #5 (Representing Ag Processing Industry).

 

B.    County Parks Commission

1.    Approved the appointment of Doyle Radford to Seat #1 (Representing District 1), to fill unexpired term ending December 31, 2018.

 

C.    CSA 28, Zone 165 Dry Creek Area Fire Service Community Advisory Committee

1.    Approved the reappointments of Noe Fierros to Seat #2, Richard Glaser to Seat #5 and Terry Dee Webb to Seat #6.

 

D.    Greater Lincoln Area Fire Safe Council

1.    Approved the reappointments of Rick Hartmann to Seat #1 (Representing Thermalands PCF/Station 74), Jim Houck to Seat # 2 (Representing Sheridan PCF/Station 78), Warren Bostick to Seat #3 (Representing Paige PCF/Station 75), Edward Zimmerman to Seat # 4 (Representing Fowler PCF/ Station 73), and Justin Wages to Seat #5 (Representing Placer Land Trust).

 

E.    North Lake Tahoe Resort Association

1.    Approved the reappointment of Sue Busby to a one year term expiring January 31, 2017.

 

F.    Placer County Assessment Appeals Board

1.    Approved the appointment of Gregory Fayard to Seat #1 (Representing District 1).

 

G.   Placer Sierra Fire Safe Council

1.    Approved the reappointment of Karen Calvert to Seat #5 (Representing Secret Town – Emigrant Gap), and the appointment of Mark D’Ambrogi to Seat #1 (Representing Greater Colfax Area), Alex Harvey to Seat #3 (Representing Placer Hills Fire District), and Don Belden to Seat #6 (Representing Secret Town – Emigrant Gap).

 

H.    Roseville Public Cemetery District

1.    Approved the reappointment of Norman Fratis to Seat #1.

 

16.  COUNTY EXECUTIVE OFFICE

A.    Administration | Grand Jury Awareness Month

1.    Approved a Proclamation designating February 2016 as Grand Jury Awareness Month in Placer County.

 

B.    Administration / Department Head and Management Employee Compensation

1.    Adopted two un-codified Ordinances 5810-B and 5811-B, introduced January 26, 2016, to adjust salaries for elected and appointed department heads and management employees, effective the first full pay period after adoption or on the date indicated in the Ordinances.

 

17.  HEALTH & HUMAN SERVICES

A.    Legal Services Regarding Health Information Privacy and Security | Robinson and Cole, LLP

1.    Approved a contract with Robinson and Cole, LLP from December 17, 2015 through June 30, 2017 in an amount not to exceed $40,000 ($10,400 net County cost) to provide legal services regarding health information privacy and security, and authorized the Director of Health and Human Services to sign the contract and subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the contract’s subject matter and scope of work.

2.    Authorized the Director of Health and Human Services to terminate existing contract with Nixon Peabody, LLC concerning HIPAA consulting services.

 

B.    In-Home Supportive Services Public Authority Advisory Committee

1.    Approved the reappointment of Tim Cooper, who represents District 5, to Seat #10 on the In-Home Supportive Services (IHSS) Public Authority (PA) Advisory Committee, representing an IHSS service recipient.

 

C.    Environmental Health Division | Fee Adjustment

1.    Adopted Resolution 2016-026 pursuant to Placer County Code Section 2.116.110 containing the current fee schedule including the annual Consumer Price Index (CPI) adjustment of an increase of 1.5 percent for services provided by the Environmental Health Division of the Health and Human Services Department.

 

D.    Metasys Server Purchase | Use of Bioterrorism Funds

1.    Authorized the purchase of the Metasys Server in an amount not to exceed $16,000.

2.    Approved Budget Revision for FY 2015-16 authorizing the use of approved Bioterrorism funds from FY 2015-16 for the purchase Health & Human Services equipment.

3.    Authorized adding the Metasys Server to the Master Fixed Asset List.

 

18.  HUMAN RESOURCES

A.    Creation of Supervising Accountant Auditor Classification

1.    Adopted Ordinance 5812-B, introduced January 05, 2016, amending the un-codified Schedule of Classifications and Compensation Ordinance related to the creation of the Supervising Accountant Auditor. 

 

B.    Measure F/ Measure B - Wage Increases for Calendar Year 2016

1.    Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance, implementing the required salaries for the classifications covered by Measure F, and other law enforcement classifications, and confirming Board member salaries under Section 207 of the County Charter, to be effective February 6, 2016, waived oral reading.

 

19.  PUBLIC WORKS & FACILITIES

A.    Kings Beach Commercial Core Improvement Project – Gateway to the Core | Amendment to Professional Services Agreement

1.    Adopted Resolution 2016-027 to approve Amendment No. 2 for Professional Services Agreement (PSA) No. 1095, with Dokken Engineering for the Kings Beach Commercial Core – Gateway to the Core Improvement Project to increase the current contract by $300,000 for a total amount of $5,483,964; and authorized the Director of Public Works and Facilities, or designee, to sign and execute subsequent contract amendments up to $15,000. 

 

B.    Intention to Set Public Hearing | Annexation of Morris Property

1.    Adopted Resolution of Intention 2016-028 to set the time and date to hold a Public Hearing to consider  annexation of the Morris property, located at 1791 Vineyard Road in Roseville (APN 473-030-013-000), into the boundaries of County Service Area 28, Zone 173 – Dry Creek to provide sewer service.

 

C.    Operation and Maintenance of Landfill Gas Systems at the Closed Landfill Sites | Consultant Services Agreement

1.    Approved an Agreement with Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Field Services for the operation and maintenance of landfill gas systems at the Meadow Vista, Loomis and Eastern Regional Landfills in the amount of $143,725.

 

D.    Granite Bay Parks, Trails and Open Space Assessment District | Resolution Directing Preparation of Engineers Report

1.    Adopted Resolution 2016-029 directing the preparation of the Engineer’s Report for FY 2016-17 for the Granite Bay Parks, Trails and Open Space Assessment District.

 

E.    Property Management | Placer Legacy Property Acquisition | Ronald J. Spears and Colleen A. Leahy

1.    Adopted Resolution 2016-030 authorizing the Director of Public Works and Facilities, or designee, to execute the Agreement for Purchase and Sale for the acquisition of approximately 39.7 acres described as APNs 026-072-084 and -085, located west of Hidden Falls Regional Park and adjacent to Garden Bar Road in Auburn from Ronald J. Spears and Colleen A. Leahy for $375,000.

2.    Approved a Budget Revision to transfer $375,000 from the Tree Mitigation Fund to the Open Space Fund.

3.    Authorized the real property to be added to the Master Fixed Asset list following acquisition.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    Lincoln Community Foundation | Funding to Support Streetscape Project

1.    Approved appropriation of $3,000 in Revenue Sharing monies to the Lincoln Community Foundation/City of Lincoln for its Streetscape Project as requested by Supervisor Weygandt ($3,000) to support art in the public places in the community of Lincoln for all to enjoy.

 

B.    Placer Sheriff’s Activities League (PALS) | Funding to Support Local Youth Programs

1.    Approved appropriation of $1,000 in Revenue Sharing monies to Placer Sheriff’s Activities League (PALS) for investing time and resources into the local youth of this community as requested by Supervisor Weygandt ($250), Supervisor Holmes ($500), and Supervisor Uhler ($250), so that all new sport equipment, school supplies, laptops for homework, and craft supplies to be used at their new location site.

 

C.    Rocklin Area Chamber of Commerce | Funding to Support Local Businesses

1.    Approved appropriation of $500 in Revenue Sharing monies to Rocklin Area Chamber of Commerce for their Business Excellence Awards ceremony as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($250).  The funds will be used to pay for custom trophies purchased from the local community.

 

D.    Rocklin Area Chamber of Commerce | Funding to Support Local Businesses

1.    Approved appropriation of $1,250 in Revenue Sharing monies to Rocklin Area Chamber of Commerce for their Chairman’s Circle as requested by Supervisor Weygandt ($625) and Supervisor Holmes ($625) to promote event activities using social media exposure and various forms of membership recognition.

 

21.  TREASURER-TAX COLLECTOR

A.    Authority to Invest

1.    Adopted Resolution 2016-031 renewing the delegation of authority to invest certain funds under the control of the Board of Supervisors to the Treasurer for the 2016 calendar year.

 

* * * End of Consent Agenda * * *

 

ITEMS FOR INFORMATION:

 

22.  AUDITOR

A.    Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2015.

 

B.    Discharge from Accountability for the Collection of Debt – July 01, 2014 to June 30, 2015.

 

23.  HUMAN RESOURCES

A.    Classified Service Merit Increases.

 

24.  TREASURER-TAX COLLECTOR

A.    Treasurer’s Statement for the month of December 2015.

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

February 23, 2016

March 08, 2016

March 22, 2016

April 05, 2016

April 18, 2016 – Tahoe

April 19, 2016 – Tahoe

May 03, 2016

May 17, 2016

June 07, 2016

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov