Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, SEPTEMBER 25, 2012

SUMMARY ACTION

9:00 a.m.

Jack Duran, District 1 David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Vice Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Chairwoman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Chairwoman Montgomery.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT – Donna Delno, Penryn resident, provided a Penryn area crime report from 8/1/2012 to 9/22/2012 and also voiced concern with the condition of the unfinished Penryn Outlet. Supervisor Holmes advised he would have his Aide Ruth Alves look into that today.

SUPERVISOR’S COMMITTEE REPORTS – Supervisor Uhler advised the Golden Sierra Job Training Agency reached an agreement with represented employees and have a tentative agreement awaiting final action by the union and us. Chair Montgomery announced yesterday was Supervisor Holmes birthday.

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:10 a.m.

1. AGRICULTURE

a. Proclamation

1. Approved and presented a Proclamation declaring the week of October 8^th through the 14^th to be “Celebrate PlacerGROWN Week,” and encourage all citizens to support our local farmers and ranchers throughout the designated week and beyond by purchasing locally grown agricultural products.

MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)

9:15 a.m.

2. BOARD OF SUPERVISORS

a. Proclamation

1. Approved and presented a Proclamation declaring October 5, 2012 Manufacturing Day in Placer County.

MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)

9:30 a.m.

3. COUNTY EXECUTIVE/EMERGENCY SERVICES

a. Sunset Industrial Area Community Facility District

1. Resolution of Intention 2012-226 adopted to form Community Facilities District (CFD) No. 2012-1 Sunset Industrial Area Services to fund Fire Services within the Sunset Industrial Area.

MOTION Duran/Uhler/Unanimous VOTE 4:0 (Weygandt absent)

10:30 a.m.

4. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. Orchard at Penryn (PSUB 20070521) – Third-Party Appeals – Request to Continue Appeals Public Hearing to Future Date and Time Certain

1. Continued the appeals public hearing to Thursday, October 11, 2012 at 10:30 a.m., as requested by the appellant, Stop 150 Apartments Group and consented to by appellant, Town of Loomis.

MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

5. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign the following:

a. Renew Blanket Purchase Orders

1. Approved the annual renewal of negotiated Blanket Purchase Orders (BPOs) with Radiological Associates of Sacramento Medical Group for radiology services in the maximum amount of $435,000, funded partially by federal Medicaid revenues with a budgeted net County cost of $222,500, for the period of October 1, 2012 through September 30, 2013, and authorized the Purchasing Manager to sign the resulting BPOs.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Weygandt absent)

6. COUNTY EXECUTIVE

a. Final Budget - It is requested that the Board of Supervisors:

1. Approved the FY 2012-13 Final Budget including the following:

a. Resolution 2012-221 adopting FY 2012-13 Final Budget for County operating funds for a total of $730,191,214; and

b. Approved final budgets for County proprietary funds for a total of $77,681,838 ~~$72,023,035~~; and

c. Approved the items listed on the County Master Fixed Asset List for FY 2012-13; and

d. Ordinance introduced, first reading wiaved, amending the personnel allocations of various departments to reflect position changes approved for the FY 2012-13 Final Budget.

2. Resolution 2012-222 adopted adopting the FY 2012-13 Final Budgets for special districts governed by the Board of Supervisors in the amount of $49,197,946.

3. Introduction of ordinances and approve classifications specifications to coincide with the Community Development Resource Agency Engineering and Surveying Division budget consisting of the following:

a. Ordinance introduced, first reading waived, amending County Code, Chapters 2, and 15 through 18, and authorized the County Executive Officer and County Counsel to prepare an ordinance summary for publishing.

b. Uncodified Ordinance introduced, first reading waived, establishing the position of Deputy Director of Engineering and Surveying with salary at grade 469 ($9,324 to $11,329 monthly), and placement in the unclassified service.

c. Approved the revised classification specifications for the Assistant Director of Engineering and Surveying to create a new classification of Deputy Director of Engineering and Surveying.

MOTION Holmes/Uhler/Unanimous VOTE 4:0 (Weygandt absent)

ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENED AS THE PLACER COUNTY SUCCESSOR AGENCY

7. PLACER COUNTY SUCCESSOR AGENCY - Resolution 2012-223 adopted approving the Successor Agency’s FY 2012-13 Budget of $14,233,622.

MOTION Duran/Uhler/Unanimous VOTE 4:0 (Weygandt absent)

ADJOURNED AS THE PLACER COUNTY SUCCESSOR AGENCY AND

RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS

8. HEALTH & HUMAN SERVICES

a. Adult System of Care/Contract Amendment/California Forensic Medical Group

1. Approved a one-year Contract Extension and Amendment to contract #CN012665-C with California Forensic Medical Group, Inc. (CFMG) of Monterey, California, for inmate healthcare services, with a budgeted Public Safety Fund net county cost of $3,596,868, a 3.45 percent increase over the prior year based on Consumer Price Index (CPI) increases, plus an additional per diem of $4.49 for census levels in excess of 540 persons, for the period of October 1, 2012 through September 30, 2013.

MOTION Duran/Uhler/Unanimous VOTE 4:0 (Weygandt absent)

9. PUBLIC WORKS

a. Horseshoe Bar Road at Vista Drive Roadway Improvement Project/Construction Contract

1. Resolution 2012-224 adopted authorizing the Director of Public Works to award and execute the construction contract for the Horseshoe Bar Road at Vista Drive Roadway Improvement Project to the lowest responsible and responsive bidder up to an amount of $257,249 with County Counsel and Risk Management Approval. Funding for the project is being provided by traffic fees from the Newcastle/Ophir/Horseshoe Bar Fee District and is therefore included in the budget for the Department of Public Works with no net County cost.

2. Authorized the Director of Public Works to execute contract change orders up to an amount of 20 percent of the contract amount or $51,450.

MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)

10. SHERIFF

a. Auto Theft Taskforce

REMOVED AT REQUEST OF DEPARTMENT

1. Reviewed the Placer Regional Auto Theft Task Force (PRATTF) Annual Report (Attachment A) established pursuant to Vehicle Code (VC) 9250.14. Revenues received in support of the Task Force, plus interest earned for FY 2011-12, totaled $354,991.

b. Road Side Work and Litter Removal

1. Resolution 2012-225 adopted approving the Cooperative Agreement for roadside work and litter removal between Placer County Sheriff-Coroner-Marshal (PCSO) and California Department of Transportation (CALTRANS) for a three-year term from November 1, 2012 through October 31, 2015 in the total contract amount of $760,723 resulting in no net County cost.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Weygandt absent)

11. COUNTY COUNSEL/CLOSED SESSION REPORT:

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation:

(a) Donald Boucher, WCAB Claim, WCAB Number(s): ADJ 7564420 and ADJ 7564407 – The Board gave direction to Counsel.

(b) Mark R. Freeman and Julie Bannon Freeman v. County of Placer, et al., Placer County Superior Court Case No.: TCV0001669 – The Board gave direction to Counsel.

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board heard a brief report from their labor negotiation team.

(a) Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Gerald O. Carden

Employee organization: DSA

CONSENT AGENDA – Consent Agenda approved with action as indicated. The Board convened as the In Home Supportive Services Public Authority for Item 19a.

MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)

12. AUDITOR-CONTROLLER

a. Appropriation Limit, Placer County Operating Funds

1. Resolution 2012-215 adopted setting the appropriation limit for Placer County Operating Funds for FY 2012-13 at $931,340,973.

b. Appropriation Limit, Placer County Special Districts

1. Resolution 2012-216 adopted setting the appropriation limit for Placer County Special Districts governed by the Board of Supervisors for FY 2012-13 at $6,376,185.

13. BOARD OF SUPERVISORS

a. Minutes

1. Approved minutes of August 16, August 17, and August 21, 2012.

14. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 12-069, Ziegelmann, Frank, $1,080, (Property Damage)

b. 12-070, Temple, Christopher, $25,000, (Bodily Injury)

c. 12-072, Raymond, Lawrence, $918, (Bodily Injury)

d. 12-076, Toogood, Gary Brian, $100,000, (Bodily Injury)

15. COMMITTEES & COMMISSIONS

a. North Tahoe Area Design Review Committee

1. Approved the re-appointments of Kevin Drake to Seat #5 and Leah Kaufman to Seat #7, as requested by Supervisor Montgomery.

b. North Lake Tahoe Resort Association Infrastructure Committee

1. Approved the appointment of John Bergmann, as requested by Supervisor Montgomery.

16. COUNTY EXECUTIVE

a. Placer County Capital Facilities Impact Fee Annual Report

1. Resolution 2012-217 adopted accepting the Placer County Capital Facilities Impact Fee Annual Report for FY 2011-12.

b. Placer County Grand Jury’s 2011-2012 Final Report

1. Authorized the Chair to sign three (3) letters in response to the Placer County Grand Jury’s 2011-2012 Final Report.

17. COUNTY EXECUTIVE/RISK MANAGEMENT

a. Department of Transportation Alcohol & Drug Program

1. Resolution 2012-218 adopted revising the County’s Department of Transportation Alcohol & Drug Program Policy to Version 1.3.

18. FACILITY SERVICES

a. Placer County Children’s Emergency Shelter Phase II Recreation & Security Upgrades, Project #4677

1. Approved a Consultant Services Agreement with Glass Architects for architectural and engineering services for the Placer County Children’s Emergency Shelter Phase II Recreation and Security Upgrades, Project No. 4677, located in North Auburn; and authorized the Chair to execute the Agreement in an amount not-to-exceed $82,500, funded by the Capital Projects Fund project account at no net County cost, for the periods of FY 2012-13 and FY 2013-14.

19. HEALTH & HUMAN SERVICES

a. In-Home Supportive Services Public Authority

1. Appointed a new member to the In-Home Supportive Services (IHSS) Public Authority Advisory Committee, Margaret Ann Sharpan to Seat #6 representing IHSS service providers, as respectfully requested by the IHSS Advisory Committee and IHSS Public Authority staff.

20. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:

a. Lease/Administrative Services/Telecommunications, Enterprise Data Network Upgrade Project

1. Approved a five-year capital lease with AT&T Capital Services, Inc. for the acquisition of Cisco data network equipment and maintenance services to support the County’s Enterprise Data Network Upgrade Project, with a budgeted net County cost of $49,971 per year for a total cost of $249,852;

2. Approved a Budget Revision within the appropriate accounts of the Telecommunication Division’s Budget in the amount of $156,644;

3. Added the appropriate components to the Administrative Services Telecommunication Division’s Master Fixed Asset List;

4. Authorized the Purchasing Manager to execute all related procurement documents upon approval by County Counsel and Risk Management;

5. Authorized the Director of Administrative Services to take all other actions necessary to implement the project.

b. Bid/Facility Services

1. Approved the award of competitive Bid # 10207 to Aqua Sierra Controls, Inc. of Auburn, and Service Engineering of Meadow Vista, for sewer instrument maintenance and repair services at County operated Waste Water Treatment Plants in the amount of $140,000, funds are included in the FY 2012-13 Sewer Maintenance Districts and Sewer County Service Area assessments currently included in property taxes for these expenses resulting in no net County cost, for the period of October 1, 2012 to September 30, 2013, and authorized the Purchasing Manager to sign resulting Blanket Purchase Orders.

c. Purchase Order/Public Works/Fleet

1. Approved the award of multiple blanket purchase orders (BPOs) awarded from a competitively bid public agency cooperative agreement to Auburn Tire Service of Auburn, and Schultz Tire Factory of Auburn for passenger car, truck, and heavy equipment tires in the aggregate amount of $155,000, funded by revenues collected from Fleet rate and direct charge customers as well as Fire revenues with no net County cost, for the period of October 1, 2012 through February 25, 2013, and authorize the Purchasing Manager to sign the resulting BPOs and to transfer funds between BPOs as needed.

d. Purchase Order/Sheriff

1. Approved the annual renewal of a competitively awarded Blanket Purchase Order (BPO) with Stommel, Inc., doing business as Lehr Auto Electric of Sacramento, CA, for Sheriff’s Office related patrol vehicle equipment installation services, with a budgeted net county cost not to exceed $75,000, for the period of October 1, 2012 through September 30, 2013, and authorized the Purchasing Manager to sign the resulting BPO.

e. Purchase Order/Facility Services

1. Approved the renewal of a negotiated blanket purchase order with Capitol Public Finance Group LLC of Sacramento, CA for financial consulting services in the maximum amount of $220,000, funded by the SMD#1 budget with a net County cost of $0, for the period of FY 2012-13, and authorized the Purchasing Manager to sign the resulting BPO.

f. Purchase Order/District Attorney

1. Approved the renewal of a negotiated Blanket Purchase Order (BPO) with Valley Toxicology Service, Inc. of West Sacramento, CA, for District Attorney related phlebotomy services and preliminary alcohol screening (PAS) device maintenance, with a budgeted net county cost not to exceed $222,000, for the period of October 1, 2012 through September 30, 2013, and authorized the Purchasing Manager to sign the resulting BPO.

21. PUBLIC WORKS

a. Kings Beach Commercial Core Improvement Project (CCIP) Pilot Neighborhood Traffic Management Plan (PHASE I), Construction Contract #1111

1. Resolution 2012-219 adopted allocating additional North Lake Tahoe Resort Association funds for Contract No. 1111 with AM-X Construction and Excavation, Inc. in the amount of $54,758. There is no net county cost.

2. Authorized the Director of Public Works to approve a change order in the same amount to support implementing a portion of the final traffic calming measures for the Kings Beach Commercial Core Improvement Project (CCIP) - Pilot Neighborhood Traffic Management Plan (Phase I).

b. Notice of Completion, Tahoe City Residential Water Quality Improvement Project, Construction Contract #1103

1. Resolution 2012-220 adopted allocating additional Federal and State water quality grant funds for Contract No. 1103 with Campbell Construction Co., Inc., dba Nevada Campbell Construction Company, Inc., in the amount of $141,000; and accepting Tahoe City Residential Water Quality Improvement Project as complete. There is no net county cost.

2. Authorized the Director of Public Works to approve change orders not to exceed the same amount to support additional and authorized work for the Tahoe City Residential Water Quality Improvement Project.

3. Authorized the Director of Public Works to execute the Notice of Completion.

22. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approved appropriation of $200 in Revenue Sharing monies to the Placer Breast Cancer Endowment’s Pink by the Pool event to help support breast cancer research, as requested by Supervisor Holmes ($200).

b. Approved appropriation of $1,000 in Revenue Sharing monies to The Salvation Army’s Feed the Hungry of Auburn program, supported by 4-H and Future Farmers of America, to help provide meals to people in the community from The Salvation Army’s food closet, as requested by Supervisor Holmes ($1,000).

c. Approved appropriation of $1,500 in Revenue Sharing monies to the Bill Santucci Memorial Golf Tournament to benefit the Santucci-Gaines Scholarship Fund, as requested by Supervisor Uhler ($1,500).

23. TREASURER-TAX COLLECTOR

a. Colfax Elementary School District Dry Period Financing

1. Approved the temporary borrowing of Treasury funds, in the estimated amount of $437,000 for fiscal year 2012/2013, by the Colfax Elementary School District, Fund 400 sub-fund 05 as prescribed by the California State Constitution.

b. Eureka Union School District Dry Period Financing

1. Approved the temporary borrowing of Treasury funds, in the estimated amount of $2,500,000 for fiscal year 2012/2013, by the Eureka Union School District, Fund 400 sub-fund 9 as prescribed by the California State Constitution.

c. Placer Hills Fire Protection District Dry Period Financing

1. Approved the temporary borrowing of Treasury funds, in the estimated amount of $630,000 for fiscal year 2012/2013, by the Placer Hills Fire Protection District, Fund 531 sub-fund 350, as prescribed by the California State Constitution.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

24. PERSONNEL - Classified Service Merit Increases

ADJOURNMENT – Next regular meeting is Tuesday, October 9, 2012.

BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:

October 9, 2012

October 22, 2012 (Tahoe)

October 23, 2012 (Tahoe)