Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, OCTOBER 9, 2012

AGENDA

9:00 a.m.

Jack Duran, District 1 David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Vice Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Chairwoman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Colonel Clarence Emil “Bud” Anderson.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 9 thru 20) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:05 a.m.

1. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Presentation of a Resolution to Colonel Clarence Emil “Bud” Anderson for his outstanding service to his country and his community.

9:20 a.m.

2. PUBLIC WORKS

a. Parking Restrictions on Various County Roads in Granite Bay (PDF)

1. Conduct a Public Hearing to adopt an Ordinance establishing new parking restrictions and amending established parking restrictions on County Roadways. County roadways affected include portions of Hill Road, Sandstone Court, Auberry Court and Mooney Drive.

Action:

9:30 a.m.

3. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a. California Shock Trauma Air Rescue (CALSTAR)/TEFRA Hearing (PDF)

1. Conduct a Public Hearing under the Tax Equity & Fiscal Responsibility Act (TEFRA) in connection with the proposed issuance in one or more series of revenue bonds by the California Statewide Communities Development Authority (CSCDA), a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $55,000,000 in total for 10 JPA partners, part of which includes financing for a new EC135 Helicopter and equipment at the California Shock Trauma Air Rescue (CALSTAR) facility, 13750 Lincoln Way, Auburn, CA 95603.

2. Adopt a Resolution approving the issuance of the bonds by the CSCDA for the benefit of California Shock Trauma Air Rescue (CALSTAR), to provide for the financing of the Project. Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the IRS Code and the California Government Code Section 6500 (et seq.).

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

4. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a. Revised Contract, Telecommunications/Countywide Interoperable Radio Network Project (PDF):

1. Authorize the execution of a revised contract with Motorola, Inc. for the acquisition of Project 25 compliant (P25), VHF, digital trunking system, with a budgeted net County cost of $335,676, funded by the Countywide Radio Network Project Budget;

2. Authorize the Director of Administrative Services to take all actions necessary for the development of the Gold Run Emergency Communications Tower Project, with a budgeted net County cost of $332,000;

3. Approve a Technical Budget Revision in the amount of $3,676 to the Countywide Radio Project Budget;

4. Modify the Countywide Radio Project’s Master Fixed Asset List;

5. Authorize the Purchasing Manager to execute all related procurement documents upon approval by County Counsel and Risk Management.

Action:

5. FACILITY SERVICES

a. South Placer Wastewater Authority, Agreements for Reallocation of Capacity and Debt Obligations (PDF)

1. Adopt a Resolution authorizing the Chair to execute the following Agreements related to the South Placer Wastewater Authority (SPWA) at no net County cost:

a. The Amended and Restated South Placer Wastewater Authority Joint Exercise of Powers Agreement

b. The Amended and Restated Funding Agreement Relating to the South Placer Regional Wastewater Facilities

c. The Amended and Restated Agreement Regarding the Operation and Use of the South Placer Regional Wastewater Facilities

d. The Reallocation and Repayment Agreement

2. Direct staff to make a payment of $987,163 to the SPWA Rate Stabilization Fund, at no net County cost, on a proportional basis from Sewer Maintenance District 2 (SMD 2), County Service Area 28, Zone 173 – Dry Creek Sewer, County Service Area 28, Zone 2A3 – Sunset Whitney Sewer, and County Service Area 28, Zone 55 – Livoti Sewer.

Acton:

b Sheridan Water Supply & Distribution Project 04834, Design & Engineering Services (PDF)

1. Adopt a Resolution authorizing the Director of Facility Services, or his designee, upon review and approval by County Counsel and Risk Management, to execute the First Amendment to the Agreement with Brown and Caldwell, Inc. for engineering services relating to the Sheridan Water Supply and Distribution Project 04834 (Project), increasing the Agreement amount by $130,027 to a total not-to-exceed amount of $351,000, funded within the existing project budget with no new net County cost.

Action:

6. HEALTH & HUMAN SERVICES

a. Adult System of Care, Community House of Kings Beach (PDF)

1. Approve a grant agreement with the Community House of Tahoe Truckee Community Foundation, Inc. in the amount of $500,000 (no net County cost);

2. Approve the MHSA Capital Facilities Project Proposal for the Community House of Kings Beach in the amount of $500,000;

3. Approve the Deed Restriction for the Community House of Kings Beach project; and

4. Approve a Budget Revision of $500,000 moving MHSA Trust Funds to the HHS budget.

Action:

b. Community Health, Revenue Agreement, California Department of Health Care Services (PDF)

1. Approve a revenue agreement with the California Department of Health Care Services for children’s medical services for the period of July 1, 2012 through June 30, 2015 in the amount of $6,585,510, which includes $912,900 of Health Realignment as match (no net County cost);

2. Sign the required Certification Regarding Lobbying form, and;

3. Authorize the Director of Health and Human Services to sign subsequent contract amendments.

Action:

7. PUBLIC WORKS

a. Auburn Folsom Road Widening Project, North Phase, PSA Contract #1139 (PDF)

1. Adopt a Resolution authorizing the Chair to execute a contract with Salaber Associates, Inc., Dixon, California, with County Counsel and Risk Management’s review and approval, for project inspection, material testing, and construction management services for the Auburn Folsom Road Widening Project, North Phase, in the amount of $801,462 funded by Countywide Traffic Mitigation Fees and South Placer Regional Transportation Authority (SPRTA) fees with no net county cost in FY 2012-13 and FY 2013-14.

2. Authorize the Director of Public Works to approve and sign contract amendments for additional Professional Services not to exceed $100,000.

Action:

8. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation:

(a) Laurie Pieper, WCAB Claim

WCAB Number(s): ADJ78151676 and ADJ8151684

(b) Petition for Review of NPDES Permit, Order No. R6T-2011-0101, Lahontan Regional Water Quality Control Board

2. Anticipated Litigation:

(a) Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: One potential case.

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Gerald O. Carden, and Donna Williamson

Employee organization: DSA

CLOSED SESSION REPORT:

Action:

9. ORDINANCE – Second Reading:

a. County Executive/Final Budget

1. Adopt an Ordinance (PDF) amending the personnel allocations of various departments to reflect position changes approved for the FY 2012-13 Final Budget.

2. Adopt an Ordinance (PDF) amending County Code, Chapters 2, and 15 through 18, relating to the Community Development/Resource Agency.

3. Adopt an Uncodified Ordinance (PDF) establishing the position of Deputy Director of Engineering and Surveying with salary at grade 469 ($9,324 to $11,329 monthly), and placement in the unclassified service.

10. AUDITOR-CONTROLLER:

a. Countywide Audit Services, Contract Amendment #1, Due Diligence Review-Successor Agencies to Redevelopment Agencies (PDF).

1. Authorize the Auditor-Controller to sign an engagement letter for Macias, Gini & O’Connell to perform the due diligence review for the Successor Agencies to the Redevelopment Agency of the County of Placer and the City of Roseville in an amount not to exceed $47,800.

2. Approve budget revision in the amount of $47,800.

11. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Adopt a Resolution commending Clarence Emil “Bud” Anderson for his outstanding service to his country and his community.

b. Commendation (PDF)

1. Adopt a Resolution commending Helen Thomson Armas for 27.5 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

c. Commendation (PDF)

1. Adopt a Resolution commending Steven Frick for over 27 years of dedicated public service as an employee of the Placer County Sheriff’s Department.

d. Special Meetings (PDF)

1. Authorize special meetings of Thursday, October 11, 2012 and Monday, October 23, 2012.

e. Minutes (PDF)

1. Approve minutes of September 11, 2012.

12. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 12-074, Buttram, John, $500.00, (Property Damage/Loss)

b. 12-075, Westfield, LLC, and Roseville Shoppingtown LLC, Excess of $1 Million, (Property Damage)

c. 12-079, Cannedy, Murray, Unstated, (Property Damage)

d. 12-080, Richardson, Kristi, Unstated, (Property Loss)

e. 12-081, Armbruster, Wayne, Unstated, (Personal Injury/Bodily Injury/Property Damage)

13. COMMITTEES & COMMISSIONS

a. Foresthill Forum Advisory Council (PDF)

1. Approve the appointment of Chase Dowling to Seat #5, as requested by Supervisor Montgomery.

b. Wastewater Advisory Committee (PDF)

1. Approve the appointment of Ramzi Mahmood to Seat #2, representing Academia.

14.COUNTY EXECUTIVE

a. Risk Management (PDF)

1. Amend the contract with the Law Firm of Hanson Bridgett to increase the amount by $75,000 to an amount not to exceed $150,000 for the Regional Sewer Project.

15. FACILITY SERVICES

a. Placer County 2012 ADA Re-Survey of Existing County Facilities, Project #4966 (PDF)

1. Approve a Consultant Services Agreement with Williams + Paddon Architects, Inc. (W+P) to provide architectural services for the 2012 ADA Re-Survey of Existing County Facilities, Project #4966, in an amount not-to-exceed $160,000 in budgeted net county cost, funded by Capital Projects ADA Improvements, and authorize the Chairman to execute said Agreement.

16. HEALTH & HUMAN SERVICES

a. Adult System of Care, First Responder EMS-Sacramento (PDF)

1. Authorize the Auditor-Controller to pay invoices received from First Responder EMS-Sacramento in an amount not to exceed $10,285 for services rendered during FY 2011-12, and

2. Authorize the Director of Health and Human Services to sign Contract Amendment CN005528-A with First Responder EMS-Sacramento, increasing spending authority to FY 2012-13 from $18,000 to $35,000, and subsequent amendments up to 10 percent of the amended contract amount consistent with the agreement’s subject matter and Scope of Work.

17. PROBATION

a. Organizational Review & Classification Study (PDF)

1. Authorize the Probation Department to request the Personnel Director to undertake an organizational review and classification study of Probation’s clerical staff, with a budgeted net county cost of $10,000, for the period of FY 2012-13.

18. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.

a. Blanket Purchase Order, Public Works/Fleet (PDF)

1. Approve the annual renewal of a sole source blanket purchase order (BPO) with Southwest Gas Corporation of Carson City, NV for the purchase of compressed natural gas (CNG) as a motor vehicle fuel in the maximum amount of $170,000, funded by revenues collected from Fleet rate and direct charge customers with no net County cost for the period of October 1, 2012 through September 30, 2013, and authorize the Purchasing Manager to sign the resulting BPO.

b. Bid #10204, Public Works/Road Maintenance (PDF)

1. Approve the award of competitive Bid #10204 to Hansen Bros. Enterprises of Grass Valley, Robinson Sand & Gravel of Auburn, Cinderlite Trucking Corporation of Carson City, NV, and Larry Newman Trucking of Lincoln for ice control sand and hauling services in the maximum aggregate amount of $235,400, funded by Highway Users Tax Account (HUTA) revenue with no net county cost, for the period of October 9, 2012 through September 30, 2013, and authorize the Purchasing Manager to sign the resulting blanket purchase orders (BPOs) and to transfer funds between BPOs as needed.

c. Blanket Purchase Order, Administrative Services/Central Services (PDF)

1. Approve the award of a blanket purchase order using a State of California competitively awarded contract with Stay Safe Supply Inc, of Sacramento, CA for white recycled bond paper, with a budgeted net County cost of $155,000, funded by the Central Services Division Budget, for the period of October 9, 2012 through September 8, 2013, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

d. Master Lease Agreements, Administrative Services/Information Technology (PDF)

1. Extend the authority to use existing master lease agreements with Dell Financial Services of Round Rock, TX and Hewlett-Packard Financial Services Company of Murray Hill, NJ, for the lease of computer servers, data storage, and other network equipment, funded by IT Data and Systems access charges with net County costs to be determined as necessary, for the period of October 1, 2012 through September 30, 2015, and authorize the Purchasing Manager to sign all necessary documents.

e. Bid #10189, Public Works/Fleet & Road Maintenance (PDF)

1. Approve the award of competitive Bid No. 10189 to Quality Chain Corporation of Hillsboro, OR for snow chains, parts, and services in the maximum aggregate amount of $93,000, funded by Highway Users Tax Account (HUTA) revenue with no net county cost, for the period of October 9, 2012 through September 30, 2013, and authorize the Purchasing Manager to sign the resulting blanket purchase orders.

19. PUBLIC WORKS

a. Kings Beach Commercial Core Improvement Project, Property Acquisition, California Tahoe Conservancy Property (PDF)

1. Adopt a Resolution approving the two Grant of Easement Agreements for the acquisition of permanent and temporary easements on property owned by the California Tahoe Conservancy for the Kings Beach Commercial Core Project in an amount of $189,300 utilizing FHWA/Caltrans Southern Nevada Public Land Management Act funds.

2. Authorize the Chairwoman to execute the Agreements and accept the Grant of Easement documents. There is no net county cost.

b. Snow Creek SEZ Restoration Project, Correction of Professional Services Agreement #1100, Amendment #1 (PDF)

1. Adopt a Resolution authorizing the Chair to sign Professional Services Agreement #1100, Amendment #1 with County Counsel’s and Risk Management’s review and approval, with CDM Smith, Inc., (formerly named Camp, Dresser & McKee, Inc.) in the amount of $132,420 for supplemental geotechnical data collection, utility undergrounding design services, and construction design consultation services for the Snow Creek SEZ Restoration Project.

2. Authorize the Director of Public Works to approve and sign future amendments up to $13,242. The complete action increases the total PSA from $391,858 to $524,055. There is no net county cost.

20. SHERIFF

a. Classification Review (PDF)

1. Authorize the Sheriff’s Office to request the Personnel Director to conduct a classification review of a current Senior Administrative Clerk position within the Sheriff’s Fiscal Management Unit. There is no net county cost associated with this action.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

21. Treasurer-Tax Collector (PDF) - Treasurer’s Statement for the month of August 2012.

ADJOURNMENT

BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:

October 22, 2012 (Tahoe)

October 23, 2012 (Tahoe)