COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, OCTOBER 9, 2012
SUMMARY ACTION
9:00 a.m.
Jack Duran, District 1 David Boesch, County Executive
Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Vice Chairman Gerald O. Carden, County Counsel
Kirk Uhler, District 4 Ann Holman, Clerk of the Board
Jennifer Montgomery, District 5, Chairwoman
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
9:00 a.m.
FLAG SALUTE – Led by Colonel Clarence Emil “Bud” Anderson.
Flags presented by the Placer County Honor Guard.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – 1) Brad Harris, Unit Chief for Cal Fire Nevada, Yuba, Placer Unit, and Placer County Fire Warden, advised they were accepted for the SAFER Grant for the North Auburn Ophir Fire area in the amount of about $1.2 million dollars to be spread over the next two years. They will be able to extend coverage for the next two years into the Ophir area, keeping that fire station staffed until they can come up with a budget solution that help keep that station open permanently. Supervisor Holmes thanked all who worked on getting the grant. 2) Victoria Connolly, member for the Alliance for the Protection of Auburn Community Environment, advised in 2010 the Department of Toxic Substance Control (DTSC) issued a letter to Wal-Mart requesting they contact DTSC to enter into a voluntary clean-up agreement. Ms. Connolly presented the Clerk with a copy of a letter from DTSC addressed to Wal-Mart and requested the Environmental Impact Report be reopened and re-circulated for the purpose of addressing concerns regarding toxins.
SUPERVISOR’S COMMITTEE REPORTS – Supervisor Holmes advised he attended the unveiling of a statue at the South Placer Justice Center honoring the 442nd Regimental Combat Team, made up of American’s of Japanese descent during World War II. Supervisor Uhler advised that Supervisor Holmes spoke on behalf of the Board at the opening of the Highway 65 Bypass around Lincoln. Chairwoman Montgomery advised there was an article regarding the California Fire Prevention Fee advising the State Board of Equalization will begin mailing billings to individuals who live in Placer County who fall within the State response area. Chairwoman Montgomery said if anyone were interested in appealing the fee to contact her office and they will provide information.
TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:05 a.m.
1. BOARD OF SUPERVISORS
a. Commendation
1. Presentation of Resolution 2012-227 to Colonel Clarence Emil “Bud” Anderson for his outstanding service to his country and his community.
9:20 a.m.
2. PUBLIC WORKS
a. Parking Restrictions on Various County Roads in Granite Bay
1. Conducted a Public Hearing and Ordinance 5690-B adopted establishing new parking restrictions and amending established parking restrictions on County Roadways. County roadways affected include portions of Hill Road, Sandstone Court, Auberry Court and Mooney Drive.
MOTION Uhler/Duran/Unanimous VOTE 4:0 (Weygandt absent)
9:30 a.m.
3. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT
a. California Shock Trauma Air Rescue (CALSTAR)/TEFRA Hearing
1. Conducted a Public Hearing under the Tax Equity & Fiscal Responsibility Act (TEFRA) in connection with the proposed issuance in one or more series of revenue bonds by the California Statewide Communities Development Authority (CSCDA), a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $55,000,000 in total for 10 JPA partners, part of which includes financing for a new EC135 Helicopter and equipment at the California Shock Trauma Air Rescue (CALSTAR) facility, 13750 Lincoln Way, Auburn, CA 95603.
2. Resolution 2012-232 adopted approving the issuance of the bonds by the CSCDA for the benefit of California Shock Trauma Air Rescue (CALSTAR), to provide for the financing of the Project. Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the IRS Code and the California Government Code Section 6500 (et seq.).
MOTION Duran/Holmes/Unanimous VOTE 4:0 (Weygandt absent)
DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS
4. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign the following:
a. Revised Contract, Telecommunications/Countywide Interoperable Radio Network Project:
1. Authorized the execution of a revised contract with Motorola, Inc. for the acquisition of Project 25 compliant (P25), VHF, digital trunking system, with a budgeted net County cost of $335,676, funded by the Countywide Radio Network Project Budget;
2. Authorized the Director of Administrative Services to take all actions necessary for the development of the Gold Run Emergency Communications Tower Project, with a budgeted net County cost of $332,000;
3. Approved a Technical Budget Revision in the amount of $3,676 to the Countywide Radio Project Budget;
4. Modified the Countywide Radio Project’s Master Fixed Asset List;
5. Authorized the Purchasing Manager to execute all related procurement documents upon approval by County Counsel and Risk Management.
MOTION Duran/Uhler/Unanimous VOTE 4:0 (Weygandt absent)
5. FACILITY SERVICES
a. South Placer Wastewater Authority, Agreements for Reallocation of Capacity and Debt Obligations
1. Resolution 2012-233 adopted authorizing the Chair to execute the following Agreements related to the South Placer Wastewater Authority (SPWA) at no net County cost:
a. The Amended and Restated South Placer Wastewater Authority Joint Exercise of Powers Agreement
b. The Amended and Restated Funding Agreement Relating to the South Placer Regional Wastewater Facilities
c. The Amended and Restated Agreement Regarding the Operation and Use of the South Placer Regional Wastewater Facilities
d. The Reallocation and Repayment Agreement
2. Directed staff to make a payment of $987,163 to the SPWA Rate Stabilization Fund, at no net County cost, on a proportional basis from Sewer Maintenance District 2 (SMD 2), County Service Area 28, Zone 173 – Dry Creek Sewer, County Service Area 28, Zone 2A3 – Sunset Whitney Sewer, and County Service Area 28, Zone 55 – Livoti Sewer.
MOTION Duran/Uhler/Unanimous MOTE 4:0 (Weygandt absent)
b Sheridan Water Supply & Distribution Project 04834, Design & Engineering Services
1. Resolution 2012-234 adopted authorizing the Director of Facility Services, or his designee, upon review and approval by County Counsel and Risk Management, to execute the First Amendment to the Agreement with Brown and Caldwell, Inc. for engineering services relating to the Sheridan Water Supply and Distribution Project 04834 (Project), increasing the Agreement amount by $130,027 to a total not-to-exceed amount of $351,000, funded within the existing project budget with no new net County cost.
MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)
6. HEALTH & HUMAN SERVICES
a. Adult System of Care, Community House of Kings Beach
1. Approved a grant agreement with the Community House of Tahoe Truckee Community Foundation, Inc. in the amount of $500,000 (no net County cost);
2. Approved the MHSA Capital Facilities Project Proposal for the Community House of Kings Beach in the amount of $500,000;
3. Approved the Deed Restriction for the Community House of Kings Beach project; and
4. Approved a Budget Revision of $500,000 moving MHSA Trust Funds to the HHS budget.
MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)
b. Community Health, Revenue Agreement, California Department of Health Care Services
1. Approved a revenue agreement with the California Department of Health Care Services for children’s medical services for the period of July 1, 2012 through June 30, 2015 in the amount of $6,585,510, which includes $912,900 of Health Realignment as match (no net County cost);
2. Signed the required Certification Regarding Lobbying form, and;
3. Authorized the Director of Health and Human Services to sign subsequent contract amendments.
MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)
7. PUBLIC WORKS
a. Auburn Folsom Road Widening Project, North Phase, PSA Contract #1139
1. Resolution 2012-235 adopted authorizing the Chair to execute a contract with Salaber Associates, Inc., Dixon, California, with County Counsel and Risk Management’s review and approval, for project inspection, material testing, and construction management services for the Auburn Folsom Road Widening Project, North Phase, in the amount of $801,462 funded by Countywide Traffic Mitigation Fees and South Placer Regional Transportation Authority (SPRTA) fees with no net county cost in FY 2012-13 and FY 2013-14.
2. Authorized the Director of Public Works to approve and sign contract amendments for additional Professional Services not to exceed $100,000.
MOTION Uhler/Duran/Unanimous VOTE 4:0 (Weygandt absent)
8. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Laurie Pieper, WCAB Claim, WCAB Number(s): ADJ78151676 and ADJ8151684 – The Board heard a report and gave direction to Counsel.
(b) Petition for Review of NPDES Permit, Order No. R6T-2011-0101, Lahontan Regional Water Quality Control Board – The Board heard a report and gave direction to Counsel.
(c) Motions to Intervene, Federal Energy Regulatory Commission Proceedings Nos. 2266-102 and 2310 - The Board heard a report and gave direction to Counsel.
2. Anticipated Litigation - The Board heard a report and gave direction to Counsel.
(a) Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: One potential case.
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board received a report from its Labor Negotiation Team
(a) Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Gerald O. Carden, and Donna Williamson
Employee organization: DSA
CONSENT AGENDA – Consent Agenda approved with action as indicated.
MOTION Holmes/Duran/Unanimous VOTE 4:0 (Weygandt absent)
9. ORDINANCE – Second Reading:
a. County Executive/Final Budget
1. Ordinance 5687-B adopted amending the personnel allocations of various departments to reflect position changes approved for the FY 2012-13 Final Budget.
2. Ordinance 5688-B adopted amending County Code, Chapters 2, and 15 through 18, relating to the Community Development/Resource Agency.
3. Uncodified Ordinance 5689-B adopted establishing the position of Deputy Director of Engineering and Surveying with salary at grade 469 ($9,324 to $11,329 monthly), and placement in the unclassified service.
10. AUDITOR-CONTROLLER:
a. Countywide Audit Services, Contract Amendment #1, Due Diligence Review-Successor Agencies to Redevelopment Agencies.
1. Authorized the Auditor-Controller to sign an engagement letter for Macias, Gini & O’Connell to perform the due diligence review for the Successor Agencies to the Redevelopment Agency of the County of Placer and the City of Roseville in an amount not to exceed $47,800.
2. Approved budget revision in the amount of $47,800.
11. BOARD OF SUPERVISORS
a. Commendation
1. Resolution 2012-227 adopted commending Clarence Emil “Bud” Anderson for his outstanding service to his country and his community.
b. Commendation
1. Resolution 2012-228 adopted commending Helen Thomson Armas for 27.5 years of dedicated public service as an employee of the Placer County Sheriff’s Office.
c. Commendation
1. Resolution 2012-229 adopted commending Steven Frick for over 27 years of dedicated public service as an employee of the Placer County Sheriff’s Department.
d. Special Meetings
1. Authorized special meetings of Thursday, October 11, 2012 and Monday, October 23, 2012.
e. Minutes
1. Approved minutes of September 11, 2012.
12. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:
a. 12-074, Buttram, John, $500.00, (Property Damage/Loss)
b. 12-075, Westfield, LLC, and Roseville Shoppingtown LLC, Excess of $1 Million, (Property Damage)
c. 12-079, Cannedy, Murray, Unstated, (Property Damage)
d. 12-080, Richardson, Kristi, Unstated, (Property Loss)
e. 12-081, Armbruster, Wayne, Unstated, (Personal Injury/Bodily Injury/Property Damage)
13. COMMITTEES & COMMISSIONS
a. Foresthill Forum Advisory Council
1. Approved the appointment of Chase Dowling to Seat #5, as requested by Supervisor Montgomery.
b. Wastewater Advisory Committee
1. Approved the appointment of Ramzi Mahmood to Seat #2, representing Academia.
14.COUNTY EXECUTIVE
a. Risk Management
1. Amended the contract with the Law Firm of Hanson Bridgett to increase the amount by $75,000 to an amount not to exceed $150,000 for the Regional Sewer Project.
15. FACILITY SERVICES
a. Placer County 2012 ADA Re-Survey of Existing County Facilities, Project #4966
1. Approved a Consultant Services Agreement with Williams + Paddon Architects, Inc. (W+P) to provide architectural services for the 2012 ADA Re-Survey of Existing County Facilities, Project #4966, in an amount not-to-exceed $160,000 in budgeted net county cost, funded by Capital Projects ADA Improvements, and authorized the Chairman to execute said Agreement.
16. HEALTH & HUMAN SERVICES
a. Adult System of Care, First Responder EMS-Sacramento
1. Authorized the Auditor-Controller to pay invoices received from First Responder EMS-Sacramento in an amount not to exceed $10,285 for services rendered during FY 2011-12, and
2. Authorized the Director of Health and Human Services to sign Contract Amendment CN005528-A with First Responder EMS-Sacramento, increasing spending authority to FY 2012-13 from $18,000 to $35,000, and subsequent amendments up to 10 percent of the amended contract amount consistent with the agreement’s subject matter and Scope of Work.
17. PROBATION
a. Organizational Review & Classification Study
1. Authorized the Probation Department to request the Personnel Director to undertake an organizational review and classification study of Probation’s clerical staff, with a budgeted net county cost of $10,000, for the period of FY 2012-13.
18. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.
a. Blanket Purchase Order, Public Works/Fleet
1. Approved the annual renewal of a sole source blanket purchase order (BPO) with Southwest Gas Corporation of Carson City, NV for the purchase of compressed natural gas (CNG) as a motor vehicle fuel in the maximum amount of $170,000, funded by revenues collected from Fleet rate and direct charge customers with no net County cost for the period of October 1, 2012 through September 30, 2013, and authorized the Purchasing Manager to sign the resulting BPO.
b. Bid #10204, Public Works/Road Maintenance
1. Approved the award of competitive Bid #10204 to Hansen Bros. Enterprises of Grass Valley, Robinson Sand & Gravel of Auburn, Cinderlite Trucking Corporation of Carson City, NV, and Larry Newman Trucking of Lincoln for ice control sand and hauling services in the maximum aggregate amount of $235,400, funded by Highway Users Tax Account (HUTA) revenue with no net county cost, for the period of October 9, 2012 through September 30, 2013, and authorized the Purchasing Manager to sign the resulting blanket purchase orders (BPOs) and to transfer funds between BPOs as needed.
c. Blanket Purchase Order, Administrative Services/Central Services
1. Approved the award of a blanket purchase order using a State of California competitively awarded contract with Stay Safe Supply Inc, of Sacramento, CA for white recycled bond paper, with a budgeted net County cost of $155,000, funded by the Central Services Division Budget, for the period of October 9, 2012 through September 8, 2013, and authorized the Purchasing Manager to sign the resulting blanket purchase order.
d. Master Lease Agreements, Administrative Services/Information Technology
1. Extended the authority to use existing master lease agreements with Dell Financial Services of Round Rock, TX and Hewlett-Packard Financial Services Company of Murray Hill, NJ, for the lease of computer servers, data storage, and other network equipment, funded by IT Data and Systems access charges with net County costs to be determined as necessary, for the period of October 1, 2012 through September 30, 2015, and authorized the Purchasing Manager to sign all necessary documents.
e. Bid #10189, Public Works/Fleet & Road Maintenance
1. Approved the award of competitive Bid No. 10189 to Quality Chain Corporation of Hillsboro, OR for snow chains, parts, and services in the maximum aggregate amount of $93,000, funded by Highway Users Tax Account (HUTA) revenue with no net county cost, for the period of October 9, 2012 through September 30, 2013, and authorized the Purchasing Manager to sign the resulting blanket purchase orders.
19. PUBLIC WORKS
a. Kings Beach Commercial Core Improvement Project, Property Acquisition, California Tahoe Conservancy Property
1. Resolution 2012-230 adopted approving the two Grant of Easement Agreements for the acquisition of permanent and temporary easements on property owned by the California Tahoe Conservancy for the Kings Beach Commercial Core Project in an amount of $189,300 utilizing FHWA/Caltrans Southern Nevada Public Land Management Act funds.
2. Authorized the Chairwoman to execute the Agreements and accept the Grant of Easement documents. There is no net county cost.
b. Snow Creek SEZ Restoration Project, Correction of Professional Services Agreement #1100, Amendment #1
1. Resolution 2012-231 adopted authorizing the Chair to sign Professional Services Agreement #1100, Amendment #1 with County Counsel’s and Risk Management’s review and approval, with CDM Smith, Inc., (formerly named Camp, Dresser & McKee, Inc.) in the amount of $132,420 for supplemental geotechnical data collection, utility undergrounding design services, and construction design consultation services for the Snow Creek SEZ Restoration Project.
2. Authorized the Director of Public Works to approve and sign future amendments up to $13,242. The complete action increases the total PSA from $391,858 to $524,055. There is no net county cost.
20. SHERIFF
a. Classification Review
1. Authorized the Sheriff’s Office to request the Personnel Director to conduct a classification review of a current Senior Administrative Clerk position within the Sheriff’s Fiscal Management Unit. There is no net county cost associated with this action.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
21. Treasurer-Tax Collector - Treasurer’s Statement for the month of August 2012.
ADJOURNMENT – Next Special Meeting is Thursday, October 11, 2012 and October 22, 2012. Next regular meeting is Tuesday, October 23, 2012.