Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, OCTOBER 23, 2012

SUMMARY ACTION

9:00 a.m.

Jack Duran, District 1 David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Vice Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Chairwoman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

MEETING LOCATION:

Sugar Bowl Resort

Village Hall

629 Sugar Bowl Road

Norden, CA 95724

9:00 a.m.

FLAG SALUTE – Led by Supervisor Weygandt.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT – 1) Bill Rock, President of the Squaw Valley Olympic Committee Foundation, provided an update on the foundation. 2) Ron Treabess, North Lake Tahoe Resort Association, said the Association has been involved with the Squaw Valley Olympic Committee Foundation, representing the County, for the past 4 years and that through Board of Supervisors approval of $200,000 the Squaw Valley Board has been able to move ahead with advanced planning. Mr. Treabess said the North Lake Tahoe Resort Association direction to the Board was that before there could be any additional funding there had to be selection of a site. 3) Angela Tahti, Placer Arts, invited the Board to the 19^th Annual Autumn Art Studios Tour, November 9, 10, & 11, 2012. Ms Tahti congratulated the Kings Beach Community on design elements for public arts in the Kings Beach Community. 4) Sandy Evans-Hall, North Lake Tahoe Resort Association, advised there will be a transit summit this Friday at the Truckee Tahoe Airport to discuss a vision of transit for the whole North Lake Tahoe Region.

SUPERVISOR’S COMMITTEE REPORTS – None.

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:30 a.m.

1. PUBLIC WORKS

a. Kings Beach Benefit Assessment District No. 1 - Conducted a public hearing and Resolution 2012-242 adopted related to formation of Kings Beach Benefit Assessment District No. 1 which would include the levy of annual assessments to fund the maintenance of future streetscaping improvements within the proposed district boundaries by adopting a resolution that details the following recommended actions by your Board:

a. Considered formation of Kings Beach Assessment District No. l

b. Approved the Assessment Engineer’s Report (filed with Clerk)

c. Authorized issuance of ballots to district property owners

d. Set a Public Hearing date of January 22, 2013 to tabulate ballots and possibly finalize formation of District and consider levying assessments depending on the ballot results.

There is no net county cost.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Uhler absent)

10:00 a.m.

2. COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING/FACILITY SERVICES/

COUNTY EXECUTIVE/EMERGENCY SERVICES - AMERICAN VINEYARD VILLAGE

a. Final Maps, American Vineyard Village, Phase 1 & Phase 2

1. Approved the recordation of two Final Maps for American Vineyard Village (Phase 1 and Phase 2), and the recordation of the associated Subdivision Improvement Agreement.

There is no net County cost associated with this action.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Uhler absent)

b. Annexation of American Vineyard Village into Zone of Benefit #169

1. Conducted a public hearing to consider all protests, tabulate ballots, and Resolution 2012-243 adopted annexing American Vineyard Village into Zone of Benefit 169 (Dry Creek Park Area) and impose a charge for park maintenance, trail maintenance, landscape median maintenance, administration and park and trail development services for all parcels that are or will be a part of the American Vineyard Village Project. There is no net county cost associated with this action.

MOTION Duran/Weygandt/Unanimous VOTE 4:0 (Uhler absent)

c. Annexation of American Vineyard Village into Zone of Benefit #165

1. Conducted a public hearing, consider all protests, tabulate ballots, and Resolution 2012-244 adopted annexing American Vineyard Village into Zone of Benefit 165 (Dry Creek Fire Area) and imposing a charge to fund fire protection and emergency medical services for all parcels that are, or will be, a part of the American Vineyard Village Project. There is no net county cost associated with this action.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Uhler absent)

10:15 a.m.

3. COUNTY CLERK/RECORDER/ELECTIONS

a. Fee Additions and Changes

1. Continued a public hearing to a future date for a proposed ordinance amending Placer County Code Sects. 2.116.140 and 2.116.150 relating to November even-year election fees and other miscellaneous fees for the County Clerk-Recorder-Elections Office.

10:30 a.m.

4. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. North Tahoe Area General Plan Amendment – Dollar Creek Shared-Use Trail

1. Conducted a public hearing to consider a recommendation from the Placer County Planning Commission for approval of an amendment to the North Tahoe Area General Plan to create Special Area 1 and add “Transportation Route” as a conditionally permitted land use on two properties within Plan Area Statement 013 (Watson Creek).

2. Adopted the Mitigated Negative Declaration including Errata, and adopted the Mitigation Monitoring Program prepared for the Dollar Creek Shared-Use Trail Project.

MOTION Holmes/Weygandt/Unanimous VOTE 4:0 (Uhler absent)

3. Resolution 2012-245 adopted amending the North Tahoe Area General Plan to create Special Area 1 on Assessor’s Parcel Number 092-010-035 (portion) and 092-010-023, and add “Transportation Routes” as a conditionally allowed land use to a portion of the Plan Area Statement 013 (Watson Creek).

MOTION Holmes/Weygandt/Unanimous VOTE 4:0 (Uhler absent)

There is no net County cost associated with these actions.

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

5. ADMINISTRATIVE SERVICES

a. Award Purchase Order, Public Works

1. Approved the award of a negotiated purchase order to SnoQuip, Inc. of West Sacramento, CA for the purchase of two (2) Larue T70 self-propelled snowblowers in the total amount of $1,079,792, funded by the Road Fund with no net County cost, and authorized the Purchasing Manager to sign the resulting purchase order and related documents.

MOTION Holmes/Weygandt/Unanimous VOTE 4:0 (Uhler absent)

b. Renew Blanket Purchase Orders, Facility Services, Probation, Sheriff

1. Approved the annual renewal of competitively awarded Blanket Purchase Orders (BPOs) with JC Paper Co. of Fremont CA; Staples Advantage of Sacramento CA; Unipak Corporation of Brooklyn NY; and United Textile Inc. of San Leandro CA in the maximum aggregate amount and budgeted net county cost of $368,000 for Janitorial Supplies, funded by Facility Services, Probation, and Sheriff FY 2012-13 budgets, for the period of October 23, 2012 through September 30, 2013, and authorized the Purchasing Manager to sign the resulting BPOs and transfer funds between BPOs as needed.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Uhler absent)

6. COMMUNITY DEVELOPMENT RESOURCE AGENCY

a. Repeal and Replace Placer County Code Chapter 15, Article 15.12, Liquid Petroleum Gas

1. Ordinance introduced, first reading waived, repealing and replacing Placer County Code Chapter 15, Article 15.12 -Liquid Petroleum Gas, establishing best management practices and standards for the safe and reliable conveyance of liquid petroleum gas in Placer County’s “High Country”; elevations greater than 5000 feet above sea level. There is no net County cost associated with this action.

MOTION Holmes/Weygandt/Unanimous VOTE 4:0 (Uhler absent)

b. Tahoe Basin Community Plan Update Status

1. Tahoe Basin Community Plan Update – Status update. No Board action is requested and there is no net County cost.

c. Tahoe Regional Planning Agency Regional Plan Update

1. Update on the status of the ongoing efforts related to the Tahoe Regional Planning Agency Regional Plan Update. No Board action is requested and there is no net County cost.

7. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a. Agreements, Tahoe City Downtown Association & North Tahoe Business Association

1. Resolutions 2012-246 & 2012-247 adopted authorizing the County Executive Officer, or designee, to execute Economic Development Services Agreements for outreach and promotional services in the Tahoe area with the Tahoe City Downtown Association ($65,000), and the North Lake Tahoe Business Association ($70,000) for the period of FY 2012-13.

2. Approved a Budget Revision in the amount of $135,000 to increase revenue and expenditures to fund the contracts utilizing Department of Public Works and Transient Occupancy Tax funds collected in the North Lake Tahoe area resulting in no net county cost.

MOTION Weygandt/Holmes/Unanimous VOTE 4:0 (Uhler absent)

8. FACILITY SERVICES

a. Royal Gorge Property, Funding Agreement

1. Approved a contribution of $300,000 from Recreation Area #16 Park Dedication Fees (Serene Lakes) to assist the Truckee Donner Land Trust fee title acquisition of the Royal Gorge property near the community of Soda Springs; and,

2. Resolution 2012-241 adopted authorizing the Director of Facility Services, or his designee, to negotiate, execute and record a funding agreement and to take all other actions necessary to facilitate this transaction and implement provisions of said agreement; and,

3. Approved a Budget Revision appropriating $300,000 to the Parks and Grounds Operating Budget from Park Dedication Fees from Recreation Area #16, Serene Lakes Recreation Area, with no net county cost.

MOTION Weygandt/Duran VOTE 3:1:0 (Montgomery abstained, Uhler absent)

9. PUBLIC WORKS

a. Kings Beach Commercial Core Improvement Project, Property Acquisition, California Department of Parks and Recreation

1. Resolution 2012-248 adopted approving a Grant of Easement for a public road easement, a Grant of Easement for drainage facilities, and a Right of Entry Permit for a temporary construction easement on property owned by the California Department of Parks and Recreation for the Kings Beach Commercial Core Project in an amount of $421,749 utilizing FHWA/Caltrans Southern Nevada Public Land Management Act funds.

2. Authorized the Chairwoman to execute the Agreements and accept the Grant of Easement documents. There is no net county cost.

MOTION Holmes/Duran/Unanimous VOTE 4:0 (Uhler absent)

b. Kings Beach Commercial Core Improvement Project, Property Acquisition California Department of Boating and Waterways Property

1. Resolution 2012-249 adopted approving an Agreement and Grant of Easement for the acquisition of a permanent drainage easement on property owned by the California Department of Boating and Waterways for the Kings Beach Commercial Core Project in an amount of $125,725 utilizing FHWA/Caltrans Southern Nevada Public Land Management Act funds.

2. Authorized the Chairwoman to execute the Agreement and accept the Grant of Easement document. There is no net county cost.

MOTION Holmes/Weygandt/Unanimous VOTE 4:0 (Uhler absent)

10. COUNTY COUNSEL/CLOSED SESSION REPORT

None

CONSENT AGENDA - Consent Agenda approved with action as indicated.

MOTION Holmes/Duran/Unanimous VOTE 4:0 (Uhler absent)

11. BOARD OF SUPERVISORS

a. Proclamation

1. Adopted and proclaimed October 18, 2012 as Sac State Day in Placer County.

12. COMMITTEES & COMMISSIONS

a. Placer County Assessment Appeals Board – Approved the appointment of Bernard “Ben” Herb to Seat #3 (representing District 3) effective October 23, 2012, as requested by Supervisor Holmes.

b. Loomis Veterans Memorial Hall Board of Trustees – Approved the FY 2012-13 term appointments of the Loomis Veterans Memorial Hall Board of Trustees.

c. Roseville Veterans Memorial Hall Board of Trustees – Approved the FY 2012-13 term appointments of the Roseville Veterans Memorial Hall Board of Trustees.

13. COMMUNITY DEVELOPMENT RESOURCE AGENCY

a. Second Amendment to Blanket Purchase Order #18747 with CTL Forest Management Inc.

1. Approved a second amendment to Blanket Purchase Order No. 18747 with CTL Forest Management Inc. for biomass removal services in the Lake Tahoe Region for an increase of $25,000 (to a maximum aggregate amount of $75,000) and extension of the blanket purchase order through December 31, 2013, funded by grant monies with no net County cost for the period of FY 2012-13, and authorized the Purchasing Manager to sign the amended Blanket Purchase Order.

14. COUNTY EXECUTIVE

a. North Lake Tahoe Resort Association

1. Approved two proposed North Lake Tahoe Resort Association infrastructure account expenditures for Holiday Lighting in Tahoe City and Kings Beach, $18,000; and a pilot Coordinated Skier Shuttle service, $65,900.

b. Salvation Army’s Auburn Community Thanksgiving Day Dinner

1. Approved participation in the Salvation Army’s Auburn Community Thanksgiving Day Dinner by matching Placer County employee contributions dollar for dollar up to a maximum of $1,500 in net county cost.

c. Merit Increases

1. Approved merit increases for two positions of Treasurer Tax Manager from $50.56 to $53.10 per hour, effective September 8, 2012, pursuant to the Placer County Code, Chapter 3 process for step or merit increases.

15. COUNTY EXECUTIVE/EMERGENCY SERVICES

a. Federal Emergency Management Agency (FEMA), Staffing for Adequate Fire and Emergency Response (SAFER) Grant

1. Authorized staff to accept the Federal Emergency Management Agency (FEMA) award of Staffing for Adequate Fire and Emergency Response (SAFER) Grant No. EMW-2012-FH-00263 with a total project cost of $1,197,134 and a total Federal share of $1,197,134.

16. FACILITY SERVICES

a. Sierra Nevada Conservancy Grant, Hidden Falls Agricultural and Public Use Improvement

1. Resolution 2012-236 adopted authorizing the Director of Facility Services, or his designee, to submit an application for $325,000 to the Sierra Nevada Conservancy (SNC) Proposition 84 Preservation of Ranches and Agricultural Lands Grant Program to fund construction of agricultural and public use improvements at Hidden Falls Regional Park, and to execute any and all documents on behalf of the County necessary for said SNC application; and,

2. Authorized a commitment of up to $82,500 in budgeted net county cost for in-kind services.

17. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.

a. Declare Vehicles Surplus, Various

1. Declared vehicles, vehicle parts, and miscellaneous items as surplus and authorized their disposal.

18. PUBLIC WORKS

a. California Tahoe Conservancy Private Lease Revenue Transfer

1. Resolution 2012-237 adopted authorizing the Director of Public Works to execute the California Tahoe Conservancy (CTC) Agreement No. CTA-12003 between the State and Placer County for the County to receive $38,705 in revenues derived from leases on CTC property within Placer County.

2. Authorized 50 percent of the CTC lease revenue to be allocated to Tahoe region erosion control projects as required by law and 50 percent to the Tahoe region stormwater quality program.

b. Rubberized Pavement Grant Application, Calrecycle

1. Resolution 2012-238 adopted authorizing the submittal of applications for CalRecycle rubberized pavement grants for which the Department of Public Works may be eligible including the rubberized chip seal completed this past summer.

2. Authorized the Director of Public Works, to execute all grant related documents if awarded a grant. There is no net county cost.

c. Snow Removal Agreement with Town of Truckee 2012-2013

1. Resolution 2012-239 adopted authorizing the Director of Public Works to execute an Agreement with the Town of Truckee to provide snow removal services on approximately three miles of Placer County maintained roadways near the Town of Truckee border at four separate locations in an amount not to exceed $100,000 for the year 2012-2013. There is no net county cost.

d. Abandonment of a Portion of Bay Street, Carnelian Bay

1. Resolution 2012-240 adopted to abandon a portion of an unimproved public road easement, Bay Street, in Carnelian Bay. There is no net county cost.

19. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approved appropriation of $500 in Revenue Sharing monies to the Auburn Chamber of Commerce for the Veteran’s Day Event to honor Colonel Bud Anderson, as requested by Supervisor Holmes ($500).

***End of Consent Agenda***

ITEMS FOR INFORMATION:

20. Personnel - Classified Service Merit Increases

ADJOURNMENT – Next meeting is Tuesday, November 6, 2012.

BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:

November 6, 2012

November 20, 2012

December 11, 2012