COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, January 26, 2016
9:00
a.m.
Jack
Duran, District 1 David
Boesch, County Executive
Robert
Weygandt, District 2, Chairman Holly
Heinzen, Chief Assistant CEO
Jim
Holmes, District 3 Gerald
O. Carden, County Counsel
Kirk
Uhler, District 4, Sharlet
Pyne, Clerk of the Board
Jennifer
Montgomery, District 5, Vice-Chair
Placer County is committed to ensuring that
persons with disabilities are provided the resources to participate fully in
its public meetings. If you are hearing impaired, we have listening devices
available. If you require additional disability-related modifications or
accommodations, including auxiliary aids or services, please contact the Clerk
of the Board. If requested, the agenda
shall be provided in appropriate alternative formats to persons with
disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
MEETING LOCATION:
North Lake Tahoe
Event Center
Lodgepole Room
8318 North Lake
Blvd.
Kings Beach, CA
9:00 a.m.
FLAG SALUTE – Led by Supervisor Uhler.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
CONSENT AGENDA - All items on the Consent Agenda have been
recommended for approval by the County Executive Department. The Board will
convene as the Successor Agency for Item #16.
All
items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on
this agenda. Please limit comments to 3
minutes per person since the time allocated for Public Comment is 15
minutes. If all comments cannot be heard
within the 15-minute time limit, the Public Comment period will be taken up at
the end of the regular session. The
Board is not permitted to take any action on items addressed under Public
Comment.
DEPARTMENT ITEMS
1. CLERK RECORDER
A. Clerk-Recorder-Elections
Satellite Warehouse and Training Facility Solicitation (PDF)
1. Authorize
the Clerk-Recorder-Registrar of Voters to commence negotiations with Locksley
Lane LLC, a California Limited Liability Company on their submitted proposal
received for the Clerk-Recorder-Elections Satellite Warehouse and Training
Facility Solicitation.
2. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Planning
Division / Status Update / Tahoe Basin Area Plan Update (PDF)
1. Receive
an update on the Tahoe Basin Area Plan Update.
No Board action is requested.
B. Planning
Division / Update / Tahoe Area Projects (PDF)
1. Receive
an update on various Tahoe Area Projects.
No Board action is requested.
3. PUBLIC WORKS & FACILITIES
1. Adopt
a Resolution authorizing the Director of Public Works and Facilities, or
designee, to execute a Relinquishment Agreement with the State of California
Department of Transportation for the Fanny Bridge / State Route 89 Community
Revitalization project.
4. COUNTY EXECUTIVE
A. Administration
/ Tahoe Prosperity Center Presentation (PDF)
1. Receive
a status report presentation from the Tahoe Prosperity Center.
B. Board of Supervisor’s
Priorities Workshop(PDF)
1. Conduct
a workshop to receive an update on the State of the County, Priority-Based
Budgeting, and confirm FY 2016-17 Countywide Priorities and emerging Critical
Issues.
5. COUNTY COUNSEL /
ADJOURN TO CLOSED SESSION (PDF): Pursuant to the cited authority (all references are to
the Government Code) the Board of Supervisors will hold a closed session to
discuss the following listed items. A
report of any action taken will be presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Anticipated Litigation:
(a) Initiation of litigation pursuant to
subdivision (d)(4) of Government Code §54956.9:
One potential case.
(B) §54957.6 – CONFERENCE WITH
LABOR NEGOTIATORS
(a) Agency designated representatives: David Boesch, Lori Walsh,
Nicole Lopez, Donna Williamson, Gerald O. Carden
Employee organization: DSA
CONSENT ITEMS
6. ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested
competitively awarded bids under $400,000 are placed on the Consent Agenda.
A. Declare
Vehicles as Surplus and Authorize Disposal (PDF)
1. Declare
ten (10) vehicles that have reached the end of their useful life as surplus and
authorize their disposal.
B. Voting
Equipment Hardware Maintenance and Software Licensing / Dominion Voting
Systems, Inc. (PDF)
1. Approve
the award of a sole source purchase order to Dominion Voting Systems, Inc. of
Denver, CO for voting equipment hardware maintenance and software licensing in
the amount of $61,938. Funded by the
County Clerk-Recorder-Elections’ FY 2015-16 Final Budget.
2. Approve
an option to renew the purchase order on a year-to-year basis for up to two
renewal terms provided the renewal amount does not exceed 10 percent in
aggregate of the amount of this award, $61,938.
C. Real
Property Appraisal and Negotiation Services / Various Firms (PDF)
1. Approve
the award of competitive Request for Qualifications No. 10494 for Real Property
Appraisal and Negotiation Services and adopt a list of qualified firms
effective for a three-year period of January 26, 2016 through December 31, 2019.
2. Approve
option to renew the resulting Qualified List on a year-to-year basis for two
additional one-year terms.
D. Public
Education and Outreach Services / 3fold Communications and Red Shoe Productions
LLC (PDF)
1. Approve
the award of RFP No. 10493 to 3fold Communications of Sacramento, CA and Red
Shoe Productions LLC of Granite Bay, CA for General Public Outreach and
Presentations at Schools and Community Events in the maximum amount of $75,000
for the period January 26, 2016 through December 31, 2016. Funded by the Department of Public Works and
Facilities FY 2015-16 Final Budget and FY 2016-17 Requested Budget.
2. Approve
an option to renew the resulting blanket purchase orders on a year-to-year
basis for up to two renewal terms with a renewal amount not to exceed 10
percent in aggregate of the original award amount.
E. Water
Quality Monitoring Services / Multiple Vendors (PDF)
1. Approve
Blanket Purchase Orders with multiple firms for water quality monitoring
services, at a maximum aggregate amount of $248,541, for the period of January
26, 2016 to January 31, 2017. Services
will be provided to and funded by Department of Public Works and Facilities in
the FY 2015-16 Final Budget and FY 2016-17 Requested Budget.
2. Approve
an option to renew the resulting blanket purchase orders on a year-to-year
basis for up to four renewal terms with a renewal amount not to exceed 10
percent of the original aggregate award amount.
F. Election
Precincts Drayage Services / Chipman Relocations of Sacramento, CA (PDF)
1. Approve
the award of competitive Bid No. 10516 to Chipman Relocations of Sacramento, CA
for election precincts drayage services in the amount of $120,000 for a
two-year period of January 26, 2016 through December 31, 2017. Funding is provided by the County
Clerk-Recorder’s Office FY 2015-16 Final Budget and FY 2016-17 Requested Budget.
2. Approve
the option to renew the resulting blanket purchase order for two additional
two-year terms with renewal amounts not to exceed 10 percent in aggregate of
the original award amount of $120,000.
G. EnvisionConnect
Software Support and Hosting Services / Decade Software Co LLC of Fresno, CA
(PDF)
1. Approve
the award of a sole source purchase order to Decade Software Co. LLC of Fresno,
CA for annual software support and hosting services for EnvisionConnect
software for Health & Human Services’ Environmental Health Division in the
amount of $57,483. This amount is funded
in the department’s FY 2015-16 Final Budget.
2. Approve
an option to renew the purchase order for up to two renewal terms with a
renewal amount not to exceed 10 percent in aggregate of the amount of this
award, $57,483.
1. Approve
a change order to Blanket Purchase Order No. 21863 with WW Grainger Inc., for
miscellaneous industrial supplies and tools in the amount of $20,000 increasing
the total authorization to $70,000.
2. Approve
the option to renew the resulting blanket purchase order for one additional
one-year term with a renewal amount not to exceed $70,000.
I. Purchase
of Ammunition / San Diego Police Equipment Company Inc. (PDF)
1. Approve
the award of competitive Bid No. 10517 to San Diego Police Equipment Company
Inc. of San Diego, CA for the purchase of various types of ammunition in the
total amount of $101,250. Funding is
included in the Sheriff’s Office FY 2015-16 Final Budget.
J. Taser
Products and Accessories / ProForce Marketing Inc. of Prescott, AZ (PDF)
1. Approve
the renewal of a negotiated blanket purchase order with ProForce Marketing Inc.
of Prescott, AZ for tasers and accessories in the maximum amount of $150,000,
for the period of January 26, 2016 through December 31, 2016. Funding is provided by Sheriff’s Office
FY2015-16 final budget and FY 2016-17 Requested Budget.
2. Approve
the option to renew the resulting blanket purchase order for two additional
one-year periods provided that the renewals do not exceed 10 percent in
aggregate of the recommended award of $150,000.
7. ASSESSOR
A. National
Valuation Consultants, Inc. / Change Order for Contract No: KN021187 (PDF)
1. Approve
Change Order No. 2 to Contract No: KN021187 with National Valuation
Consultants, Inc. (NVC). The Assessor requests increasing the current contract
by $41,000 from $49,000 to $90,000 and extending the contract date to December
31, 2016. Increase to be funded by the Assessor’s budget at no new net county
cost, for the period ending June 30, 2016. Additionally, authorize the
Purchasing Manager to sign the resulting change order.
8. BOARD
OF SUPERVISORS
1. Approve
Minutes of November 03, November 17, and December 08, 2015.
1. Adopt
a Resolution in support of the 12th Annual “Reno Tahoe Odyssey Relay Run
Adventure” to be held June 3-4, 2016.
C. Amended
District Assistant Aide Contract (PDF)
1. Approve
amended six-month District 2 Assistant Aide contract for services with Lyndell
Grey for general administrative assistance.
9. CLAIMS AGAINST THE
COUNTY
1. 15-084,
Zumini, Raymond, $100.00, (Property Damage)
2. 15-085,
Campbell, Sarah L., $2,580.00, (Property Damage)
3. 16-002,
Carranza, Carmen, $364.95, (Property Damage)
10. COMMITTEES & COMMISSIONS
A. Agency on
Aging \ Area 4 Governing Board (PDF)
1. Approve
the reappointment of Karla Gustafson (Representing Placer County).
B. Horseshoe
Bar-Penryn Area Municipal Advisory Council (P
1. Approve
the reappointments of Wayne Russell to Seat #2 (Representing Loomis Area),
Randy Maggert to Seat #3 (Representing Loomis Area), Michael Bishop to Seat #4
(Representing Penryn Area), Anita Yoder to Seat #5 (Representing Penryn Area),
Patricia Neifer to Seat #6 (Representing Penryn Area), Susan Mahoney to Seat #7
(Representing Public-At-Large).
C. Placer
County Older Adult Advisory Commission (PDF)
1. Approve
the appointment of Jim R. Williams to Seat #6 (Representing Public-at-Large).
D. Tahoe
Basin Design Review Committee (PDF)
1. Approve
the reappointments of Todd Gordon Mather to Seat #1, Leah Kaufman to Seat #2,
Shannon Barter to Seat #3 and Daren McDonald to Seat #4.
E. Fairgrounds
Revitalization Committee (PDF)
1. Approve
the appointment of Anthony Merjano to Seat #5 (Representing District 5).
11. COUNTY COUNSEL
A. Placer
County Law Library Board of Trustees (PDF)
1. Appoint
Gerald O. Carden, County Counsel, or a designated representative of the County
Counsel’s office, and David Frank, Placer County Bar Association President, or
a designated representative of the Placer County Bar Association, to the Placer
County Law Library Board of Trustees.
12. COUNTY EXECUTIVE OFFICE
A. 2016
Boards and Commissions (PDF)
1. Approve
Board of Supervisors’ Board and Commission assignments as designated, with the
exception of the Golden State Finance Authority (GSFA), whereas Supervisor
Montgomery will be the Alternate, and the removal of the Placer/Nevada
Wastewater Authority.
B. Administration
/ Department Head and Management Employee Compensation (PDF)
1. Introduce
un-codified Ordinances, waive oral readings, to adjust salaries for elected and
appointed department heads and management employees, effective the first full
pay period after adoption or on the date indicated in the Ordinances.
C. Administration
/ Merit Increases (PDF)
1. The
County Executive Officer recommends that the Board approve a 5% merit increase
for:
a. Lisa Cramer, Assistant County Clerk from
Grade 459 Step 4 at $58.92 per hour to Grade 459 Step 5 at $61.88 per hour,
effective January 9, 2016.
b. Diedra Cordell, Director of Communications
and Public Affairs from Grade 454 Step 4 at $56.06 per hour to Grade 454 Step 5
at $58.87 per hour, effective December 26, 2015.
D. Administration
/ Ordinance Adoption (PDF)
1. Adopt an Ordinance, introduced
January 5, 2016, adding Article 8.10 and sections 8.10.010 to 8.10.120 to the
Placer County Code regarding Medical Marijuana Regulations and asserting Placer
County’s right to regulate Medical Marijuana.
2. Adopt an Ordinance, introduced
January 5, 2016, adding Article 9.14 and sections 9.14.010 to 9.14.110 to the
Placer County Code regarding a Spray Paint and Graffiti Prohibition.
3. Adopt an Ordinance, introduced
January 5, 2016, adding Article 9.38 and sections 9.38.010 to 9.38.070 to the
Placer County Code regarding Aggressive Panhandling.
4. Adopt an Ordinance, introduced
January 5, 2016, adding Article 9.40 and sections 9.40.010 to 9.40.040 to the
Placer County Code regarding Urinating or Defecating in Public Places.
E. Economic
Development / Grant Agreement / Sierra Foothills Meat Company (PDF)
1. Authorize
the County Executive Officer to execute a grant agreement upon the review and
approval of County Counsel and Risk Management with Sierra Foothills Meat
Company for $50,000, as a partial match for the United States Department of
Agriculture Value Added Producer Grant, specific to conducting a feasibility
study and business plan related to locating an animal processing and cut and
wrap facility in Placer County.
F. Economic
Development / Contract Amendment / Tahoe City Downtown Association (PDF)
1. Adopt
a Resolution authorizing the County Executive Officer to sign a First Amendment
to the Agreement with Tahoe City Downtown Association, increasing the contract
by $10,000 for a total contract cost not-to-exceed $85,000, funded by the
Agency and Community Support at no net county cost.
G. Emergency
Services / Resolution to Reaffirm a Local Emergency Proclamation in Placer
County (PDF)
1. Adopt
a Resolution reaffirming a local emergency in Placer County due to tree
mortality.
13. PUBLIC WORKS & FACILITIES
1. Approve
the project plans and specifications for Contract No. 000935 for the Kings
Beach Commercial Core Improvement Project – Gateway to the Core at an estimated
construction cost of $5,586,000, and authorize the Department to advertise for
bids.
1. Adopt
a Resolution authorizing the Director of Public Works and Facilities, or
designee, to enter into Utility Agreement No. UA-2900-1 with Pacific Gas & Electric
Company for the Dowd at Markham Ravine Bridge Replacement Project in a total
amount not to exceed $82,806 and authorize the Director of Public Works and
Facilities, or designee, to sign and execute subsequent amendments up to ten
percent of the agreement amount.
1. Adopt
a Resolution authorizing the Director of Public Works and Facilities, or
designee, to enter into Utility Agreement No. UA-2900-2 with AT&T for the
Dowd at Markham Ravine Bridge Replacement Project in a total amount not to
exceed $31,611 and authorize the Director of Public Works and Facilities, or
designee, to sign and execute subsequent amendments up to ten percent of the
agreement amount.
1. Adopt
a Resolution authorizing the Director of Public Works and Facilities, or
designee, to enter into Utility Agreement No. UA-2900-3 with Sprint for the
Dowd at Markham Ravine Bridge Replacement Project in a total amount not to
exceed $145,406 and authorize the Director of Public Works and Facilities, or
designee, to sign and execute subsequent amendments up to ten percent of the
agreement amount.
1. Approve
a Budget Revision in the Placer County Transit and Tahoe Area Regional Transit
appropriations for Fiscal Year 2015-16 to reallocate $66,800 in the Placer
County Transit appropriation, and $44,500 in the Tahoe Area Regional Transit
appropriation to purchase and install equipment for newly purchased and
existing buses. Approve the addition of
$37,100 for on-board camera equipment to the Fiscal Year 2015-16 Master Fixed Asset
List in the Placer County Transit appropriation, and $17,500 for on-board
camera equipment to the Fiscal Year 2015-16 Master Fixed Asset List in the
Tahoe Area Regional Transit appropriation.
1. Adopt
a Resolution authorizing the Chair to approve the FY 2015-16 revised Local
Transportation Fund Claim from the Placer County Transportation Planning Agency
in the amount of $5,294,016 to fund Placer County Transit Tahoe Area Regional
Transit, and Placer County road maintenance activities.
1. Adopt
a Resolution authorizing the Director of Public Works and Facilities, or
designee, to submit applications for the transit projects listed in Exhibit 1
of the Resolution; and stating that Placer County agrees to comply with all
conditions and requirements set forth in the Certifications and Assurances and
applicable statutes and guidelines for the Local Carbon Transit Operations
Program funded transit projects, and to execute all required documents of the
Local Carbon Transit Operations Program and any amendments thereto with the
California Department of Transportation.
14. REVENUE
SHARING – In
approving the following appropriations, the Placer County Board of Supervisors
makes the finding that each and every approved contribution serves a public
purpose by promoting the general welfare of the County and its inhabitants;
therefore, the County benefits.
A. KidsFirst
/ Funding for Child Abuse Prevention Program (PDF)
1. Approve
appropriation of $1,250 in Revenue Sharing monies to KidsFirst for its promotion
of April 2016 as Child Abuse Prevention Month, as requested by Supervisor
Weygandt ($250), Supervisor Holmes ($500), and Supervisor Uhler ($500).
15. SHERIFF
A. Commendation
/ Glenn McNama (PDF)
1. Approve
a Commendation commending Glenn McNama for over 22 years of dedicated public
service as an employee of the Placer County Sheriff’s Office.
B. Commendation
/ Kelly Hernandez (PDF)
1. Approve
a Commendation commending Kelly Hernandez for nearly 25 years of dedicated
public service as an employee of the Placer County Sheriff’s Office.
16. SUCCESSOR
AGENCY
A. Approval
of the Recognized Obligation Payment Schedule for FY 2016-17 (PDF)
1. Adopt
a Resolution approving the submission of the Recognized Obligation Payment Schedule
(ROPS) for the period July 1, 2016 through June 30, 2017 to the Placer County
Oversight Board for approval.
B. Successor
Agency / Contracts for FY 2016-17 (PDF)
1. Authorize
the Purchasing manager to renew and execute third party service contracts for
the Successor Agency for the period of July 1 2016, through June 30, 2017.
17. TAX
COLLECTOR
A. mPOWER
Disbursement Amendment (PDF)
1. Approve
an amendment to the mPOWER Placer Program Report and Administrative Guidelines
(the Program Report) changing disbursements from the first and third Thursday
of each month to every Thursday.
***End of Consent
Agenda***
ADJOURNMENT
– To
next regular meeting, on Tuesday, February 9, 2016.
BOARD
OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
February 09, 2016
February 23, 2016
March 08, 2016
March 22, 2016
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to
ensuring that persons with disabilities are provided the resources to
participate fully in its public meetings. If you are hearing impaired, we have
listening devices available. If you require additional disability-related
modifications or accommodations, including auxiliary aids or services, please
contact the Clerk of the Board. If
requested, the agenda shall be provided in appropriate alternative formats to
persons with disabilities. All requests
must be in writing and must be received by the Clerk five business days prior
to the scheduled meeting for which you are requesting accommodation. Requests
received after such time will be accommodated only if time permits.
Any
document submitted for consideration shall be submitted to the Clerk of the
Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00
p.m. the day before the scheduled meeting.
Any documentation submitted at the videoconferencing site will become
part of the official record, but will not be disseminated to the Board prior to
the Board’s action. NOTE: The alternate
location is being offered as a courtesy for this Board meeting and may be
closed due to inclement weather or may not be available if technology
fails. If the site is closed due to
inclement weather, a notice will be posted by 9:00 a.m. the day of the Board
meeting.
Agendas are available online at Placer
County’s website www.placer.ca.gov