COUNTY OF PLACER
BOARD OF SUPERVISORS
SPECIAL MEETING AGENDA
Monday, April 22, 2019
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Bonnie Gore, District 1, Vice Chair Todd Leopold, County Executive Officer
Robert Weygandt, District 2 Karin Schwab, Interim County Counsel
Jim Holmes, District 3 Teri Ivaldi, Chief of Staff
Kirk Uhler, District 4, Chair Megan Wood, Clerk of the Board
Cindy Gustafson, District 5 Gina Fleming, Deputy Clerk of the Board
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.
FLAG SALUTE: Led by Supervisor Gore
CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly thereafter
9:05 a.m.
1. BOARD OF SUPERVISORS
A. Proclamation | Big Day of Giving
1. Approve and Present a Proclamation recognizing May 02, 2019 as the Big Day of Giving in Placer County.
9:10 a.m.
2. COUNTY EXECUTIVE
A. Proclamation | National Small Business Week
1. Approve and Present a Proclamation declaring May 5 through May 11, 2019 as National Small Business Week in Placer County.
9:15 a.m.
3. PLACER MOSQUITO AND VECTOR CONTROL DISTRICT
A. Update | Vector Borne Diseases within Placer County
1. Approve and Present a Proclamation declaring April 21 through April 27, 2019 as West Nile virus and Mosquito and Vector Control Awareness Week.
2. Receive an update from Placer Mosquito and Vector Control District on vector borne diseases within Placer County.
4. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Conduct a Public Hearing to consider a recommendation from the Placer County Planning Commission for approval of the following:
a. Adoption of a Resolution to certify the Whitehawk I and II Projects Final Environmental Impact Report (SCH#2016082009) and Errata prepared pursuant to the California Environmental Quality Act, adopt Findings of Fact and Statement of Overriding Considerations and the Mitigation Monitoring Reporting Program.
b. Adoption of a Resolution to amend the Granite Bay Community Plan land use designation of the Whitehawk II project site from Rural Residential (2.3 – 4.6 acre minimum parcel size) and Rural Low Density Residential (0.9 – 2.3 acre minimum parcel size) to Low Density Residential (0.4 – 0.9 acres per dwelling unit) and Open Space.
c. Adoption of an Ordinance to rezone the Whitehawk II project site from RA-B-100 (Residential Agriculture, combining minimum Building Site of 100,000 square feet) to RA-B-20 PD=1.75 (Residential Agriculture, combining minimum Building Site of 20,000 square feet, combining Planned Residential Development of 1.75 units per acre) and to Open Space.
d. Approval of a Vesting Tentative Subdivision Map for the subdivision of 32.97 acres into a 55-lot Planned Residential Development with nine open space and common area lots.
e. Approval of a Conditional Use Permit to construct a Planned Residential Development.
f. Approval of a Variance to lot coverage allowing up to 50 percent coverage for single-story residences, where 30 to 40 percent is normally allowed.
B. Close the Public Hearing, take tentative action on the above and continue the item to April 23, 2019 for final action and adoption of the County’s first 2019 General Plan amendment round.
DEPARTMENT ITEMS to be considered for action as time allows
5. HEALTH AND HUMAN SERVICES
1. Adopt a Resolution authorizing the Director of Health and Human Services to sign the Second Amended and Restated Joint Exercise of Powers Agreement for the California Statewide Automated Welfare System (CalSAWS) Consortium made by and among all 58 California counties.
2. Adopt a Resolution authorizing the Director of Health and Human Services to sign a Memorandum of Understanding (MOU) between the (CalSAWS) Consortium and Placer County.
3. Adopt a Resolution authorizing:
a. The Director of Health and Human Services to sign the contract with the California State Association of Counties (CSAC) to provide Welfare Client Data Systems management staff and support, from July 01, 2019 through June 30, 2022 in the amount of $498,388, and with the option to extend the term an additional year from July 01, 2022 through June 30, 2023 for an additional amount of $178,613, with Risk Management and County Counsel concurrence, and to pay additional reconciled expenses not to exceed $49,838.
b. The Director of the Human Services Division to exercise the Optional Resources provision outlined in the Agreement for Welfare Client Data System Management with the California State Association of Counties in an amount not to exceed $255,960 for the period of July 01, 2019 through June 30, 2022, and with option of an additional year from July 01, 2022 through June 30, 2023 for an additional amount of $85,388, and any additional reconciled expenses not to exceed $25,596.
c. The Director of Health and Human Services to execute the assignment from Placer County to the CalSAWS Consortium as part of the Welfare Client Data System Consortium transition to the new CalSAWS Joint Powers Authority with County Counsel concurrence. Any remaining contract amounts will be included in this reassignment.
4. Adopt a Resolution authorizing:
a. The Director of Health and Human Services to sign the amendment extending the term of the CalWIN Agreement between the Welfare Client Data System Consortium Counties and DXC Technology Services, LLC, through January 31, 2023, for a total amended contract amount of $5,359,495, with Risk Management and County Counsel concurrence, and to pay additional reconciled expenses not to exceed $100,000.
b. The Director of the Human Services Division to authorize the Separate Services that are allowed for in the CalWIN Agreement between the Welfare Client Data System Consortium Counties and DXC Technology Services, LLC, in an amount not to exceed $51,000 through January 31, 2023, and additional reconciled expenses not to exceed $5,100.
c. The Director of Health and Human Services to execute the assignment from Placer County to the CalSAWS Consortium as part of the Welfare Client Data System Consortium transition to the new CalSAWS Joint Powers Authority with County Counsel concurrence. Any remaining contract amounts will be included in this reassignment.
6. PROBATION
1. Approve a contract with El Dorado County Probation for the purpose of providing bed space to the County of El Dorado for court-ordered placement of juvenile wards in Placer County’s juvenile detention facility at the rate of $125.00 per day, on a space-available basis, in an amount not to exceed $45,625, for the period of May 01, 2019 through June 30, 2020, and authorize the Chief Probation Officer to sign the contract and subsequent amendments, consistent with the contract’s subject matter and scope of work.
7. PUBLIC WORKS
A Kings Beach Commercial Core Improvement Project Gateway to the Core | Settlement Agreement
1. Approve a Settlement Agreement with Disney Construction, Inc. for the Kings Beach Commercial Core Improvement Project – Gateway to the Core in the amount of $1,580,000 and authorize the Director of Public Works, or designee, to execute the agreement upon County Counsel’s concurrence.
2. Approve a Budget Revision to increase appropriations and revenues in the amount of $1,580,000. Funding is provided in Road Maintenance and Rehabilitation Account program and Road Fund reserves designated for capital improvement projects.
8. COUNTY EXECUTIVE
A. Placer County Flag Re-Design
1. Discuss the proposed re-design of the Placer County flag and provide direction to staff to proceed with finalized design.
9. BOARD OF SUPERVISORS
A. Update 2019 Board and Commission Assignments
1. Consider Board of Supervisors assignments to various committees and commissions and provide direction to staff as required.
10. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
Samuel Kolb v. County of Placer, et al.
U.S. District Court, Eastern District Case No. 2:19-cv-00079-DB
2. Granite Bay Preservation Society v. County of Placer, et al.
Placer County Superior Court Case No. SCV0042737
(B) §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Todd Leopold, Kate Sampson, Karin Schwab, Dennis Batchelder
Employee organization: DSA
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
11. BOARD OF SUPERVISORS
A. Authorize Sale | Apple iPad 4th Generation 32GB
1. Adopt a Resolution authorizing the sale of an Apple iPad 4th Generation 32GB for fair market value after County information has been removed from the unit.
12. COMMITTEES & COMMISSIONS
1. Approve the appointment of Denise Moore to the unexpired term of Seat #4, representing Nursery Industry of the Agricultural Commission.
B. Area 4 Agency on Aging Governing Board
1. Approve the appointment of Robin Jordan to the Area 4 Agency on Aging Governing Board.
C. West Placer Municipal Advisory Council
1. Approve the appointment of Michael Viale to the unexpired term of Seat #2 of West Placer Municipal Advisory Council, as requested by Supervisor Gore.
13. COUNTY EXECUTIVE
A. Budget Revision | Risk Management Division
1. Approve a Budget Revision in the amount of $1,600,000 - increasing expenditure authority in Ledger 53140 – Judgments and Damages.
14. HEALTH AND HUMAN SERVICES
A. Emergency Child Care Bridge Program | Contract Amendment with Placer County Office of Education
1. Approve a contract amendment with Placer County Office of Education for the Emergency Child Care Bridge Program from July 01, 2018 through June 30, 2019 to increase funding by $58,763 to a total amount not to exceed $180,263, and authorize the Director of Health and Human Services to sign the amendment with Risk Management and County Counsel concurrence, and to sign any subsequent amendments up to $18,026 consistent with subject matter and scope of work with Risk Management and County Counsel concurrence.
15. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
A. Declare Vehicles and Equipment to be Surplus | Authorize Disposal
1. Declare six (6) vehicles and one (1) equipment item that have reached the end of their useful life as surplus and authorize their disposal.
B. Box Annual License Support | CDW-Government of Vernon Hills, IL
1. Approve the award of competitive Bid No. 100217 to CDW-Government of Vernon Hills, IL in the amount of $116,352 for the purchase of Box licenses and related support for the period of May 11, 2019 through May 10, 2020. Funding is provided by the Information Technology Department in the FY 2018-19 Administrative Services’ Final Budget.
2. Authorize the Purchasing Manager to sign all required documents.
C. Tree Mortality Services | Qualified List
1. Approve a Qualified List based on the competitive Request for Qualifications No. 100201 for Tree Mortality Services, to be provided as needed to the Department of Public Works for the period of April 24, 2019 through March 31, 2020.
2. Approve the option to renew the resulting Qualified List on a year-to-year basis for three (3) additional one-year periods.
3. Authorize the Purchasing Manager to sign all required documents.
D. Sheriff Dispatch Consoles | Watson Consoles of Poulsbo, WA
1. Approve a contract with Watson Consoles of Poulsbo, WA in the maximum amount of $200,000 for the purchase of console furniture to be installed at the Sheriff’s Dispatch Center in Auburn. Funding is provided by the Sheriff’s Office in the FY 2018-19 Final Budget.
2. Authorize the Purchasing Manager to sign all required documents.
16. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
A. Auburn Host Lions Club | Funding to Help Support Charity Golf Event
1. Approve appropriation of $300 in Revenue Sharing monies to the Auburn Host Lions Club as requested by Supervisor Holmes.
ITEMS FOR INFORMATION:
17. TREASURER-TAX COLLECTOR
A. Treasurer’s Statement for the month of March 2019
B. Bond Disclosure – No Action Required
ADJOURN – To a reception at Gar Wood’s Restaurant 5000 N Lake Blvd., Carnelian Bay CA 96140, then adjourn to the next regular meeting, on Tuesday, April 23, 2019 at the North Tahoe Event Center 8318 N Lake Blvd., Kings Beach, CA 96143.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
April 23, 2019 (Tahoe)
May 14, 2019
May 28, 2019
June 11, 2019
June 25, 2019
July 09, 2019
July 22, 2019 (Tahoe)
July 23, 2019 (Tahoe)
August 06, 2019
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov