COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, October 08, 2019
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Bonnie Gore, District 1, Vice Chair Todd Leopold, County Executive Officer
Robert Weygandt, District 2 Karin Schwab, Interim County Counsel
Jim Holmes, District 3 Teri Ivaldi, Chief of Staff
Kirk Uhler, District 4, Chair Megan Wood, Clerk of the Board
Cindy Gustafson, District 5
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.
FLAG SALUTE: Led by Interim County Counsel Karin Schwab
CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly thereafter
9:05 a.m.
1. SHERIFF
A. Community Forum | 2018 Immigration and Customs Enforcement Access Information Report
1. Conduct a Community Forum to receive the 2018 Immigration and Customs Enforcement Access Information Report from the Placer County Sheriff’s Office.
9:15 a.m.
2. SHERIFF
A. Jail Booking, Jail Access, and Incarceration Fees | Public Hearing and Ordinance Adoption
1. Conduct a Public Hearing to introduce an Ordinance amending the Sheriff’s Office Booking Fee, Jail Access Fee, Criminal Justice Administration Fee, and the Incarceration Fees. Anticipated Revenues are included in the Sheriff’s Office FY 2019-20 Final Budget.
9:25 a.m.
3. COMMUNITY DEVELOPMENT RESOURCES AGENCY
A. Establishment of a New Agricultural Preserve and Williamson Act Contract
1. Conduct a Public Hearing to consider establishment of a new 40-acre Agricultural Preserve located at 235 Critter Creek Road in the Lincoln area;
2. Determine the establishment of Agricultural Preserve PLN19-00108 is Categorically Exempt from environmental review pursuant to Section 15317 (Open space contracts or easements) of the California Environmental Quality Act Guidelines and Class 17, Section 18.36.190, of the Placer County Code (Open space contracts or easements);
3. Adopt a Resolution to establish Agricultural Preserve PLN19-00108; and
4. Authorize the Chair to execute Land Conservation Agreement PLN19-00108.
9:30 a.m.
4. HEALTH AND HUMAN SERVICES
A. Presentation | Mental Health, Alcohol and Drug Advisory Board Annual Report
1. Receive a presentation on the FY 2018-19 annual report of activities of the Mental Health Alcohol and Drug Advisory Board, and the status of mental health and substance abuse treatment programs in Placer County.
945 a.m.
5. HEALTH AND HUMAN SERVICES
A. Proclamation | October 2019 as Domestic Violence Awareness Month
1. Approve a Proclamation declaring October 2019 as “Domestic Violence Awareness Month”.
DEPARTMENT ITEMS to be considered for action as time allows
6. SHERIFF
A. Lease Purchase of Dual-Band Radios | Motorola, Inc. of Chicago, IL
1. Adopt a Resolution authorizing the execution of a six-year lease purchase agreement with Motorola, Inc. of Chicago, IL for 180 dual-band portable radios in an annual amount of $197,091 for a total amount including interest of $1,150,609.
2. Authorize the Purchasing Manager to execute all required documents.
3. Add the equipment to the Master Fixed Asset List.
7. PROCUREMENT
A. Purchase of a Larue T70 Self-Propelled Snowblower | SnoQuip Inc. of West Sacramento, CA
1. Approve the award of a negotiated purchase order to SnoQuip Inc. of West Sacramento, CA for the purchase of one Larue T70 self-propelled snowblower in the total amount of $561,057. Funding is provided by the Department of Public Works Road Maintenance Division in the FY 2019-20 Final Budget.
2. Authorize the Purchasing Manager to sign all required documents.
B. Bulk Fuel and Automotive Oil Products | Hunt and Sons Inc. of Sacramento, CA
2. Approve an option to renew the agreement for four (4) additional one-year terms in the maximum amount of $2,325,000 annually, authorize change orders up to a maximum cumulative amount of $100,000, consistent with Placer County’s Procurement Policy, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
C. Park Landscaping and Grounds Maintenance Services | Cagwin & Dorward of Novato, CA
1. Approve an increase to the existing contract with Cagwin & Dorward of Novato, CA for countywide park landscaping and grounds maintenance services, in the amount of $352,000, increasing the maximum amount to $1,265,000 for the period through June 30, 2020.
2. Approve an option to renew the contract for one additional one-year period in the amount of $1,265,000 and authorize change orders not to exceed $100,000, consistent with the Procurement Policy.
3. Authorize the Purchasing Manager to sign all required documents, subject to departmental concurrence and available funding.
8. PUBLIC WORKS
A. Tree Mortality Removal Project | All Phase Land Clearing, Inc. of Nevada City, CA
9. HEALTH AND HUMAN SERVICES
1. Approve award of competitive Request for Proposal (RFP) No. 100119 to Advocates for Mentally Ill Housing, Inc. to purchase and operate Permanent Supportive Housing in the Tahoe Region of Placer County.
2. Approve an agreement related to RFP No. 100119 with Advocates for Mentally Ill Housing, Inc. to purchase and operate MHSA Permanent Supportive Housing from October 01, 2019 through June 30, 2022 for a total amount not to exceed $1,160,000, and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence and to sign subsequent amendments up to $100,000 consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
3. Approve a deed restriction to Advocates for Mentally Ill Housing, Inc. (AMIH) in favor of the County for any property purchased by AMIH with county funds for a 55-year period from recordation and authorize the Director of Health and Human Services or Director of Public Works to execute the agreement with Risk Management and County Counsel concurrence.
1. Approve award of competitive Request for Proposal (RFP) No. 100121 to Advocates for Mentally Ill Housing, Inc. (AMIH) and to The Gathering Inn (TGI) to purchase and operate Permanent Supportive Housing in Placer County, not including the Tahoe Region.
2. Approve an agreement related to RFP No. 100121 with AMIH to purchase and operate Permanent Supportive Housing from October 01, 2019, through September 30, 2022, for a total amount not to exceed $2,070,462 and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence and to sign amendments not to exceed $100,000 consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
3. Approve the deed restriction form to AMIH in favor of the County for any property purchased by AMIH with county funds for a 55-year period from recordation and authorize the Director of Health and Human Services or the Director of Public Works to accept and sign the deed restriction(s) with Risk Management and County Counsel concurrence.
4. Approve an agreement related to RFP No. 100121 with TGI to purchase and operate Permanent Supportive Housing from October 01, 2019, through September 30, 2022, for a total amount not to exceed $2,070,462 and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence and to sign amendments not to exceed $100,000 consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
5. Approve the deed restriction form to TGI in favor of the County for any property purchased by TGI with county funds for a 55-year period from recordation and authorize the Director of Health and Human Services or the Director of Public Works to accept and sign the deed restriction(s) with Risk Management and County Counsel concurrence.
10. HUMAN RESOURCES
A. Amendment of various sections of Placer County Code Chapter 3
1. Introduce an Ordinance, waive oral reading, to amend sections 3.04.610 and 3.12.080 of the Placer County Code to align with current labor agreements and the implementation of Salary Range B.
11. BOARD OF SUPERVISORS
A. Minutes
1. Approve the Minutes of September 10, 2019
B. Minutes
1. Approve the Minutes of September 24, 2019
12. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) GOVERNMENT CODE §54956.9 - CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1):
(a) County of Placer v. California Public Employees’ Retirement System
OAH Case No.: TBA
2. Anticipated Litigation:
(a) Initiation of litigation pursuant to Government Code §54956.9(d)(4): One potential case
(B) GOVERNMENT CODE §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Todd Leopold, Kate Sampson, Karin Schwab, Dennis Batchelder Employee organization: DSA
(C) GOVERNMENT CODE §54957 – PERSONNEL
Government Code §54957(b)(1): County Counsel
(i) Recruitment/Appointment
(ii) Performance Evaluation
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
13. BOARD OF SUPERVISORS
A. Minutes
1. Approve the Minutes of August 27, 2019
14. DISTRICT ATTORNEY
1. Approve the eighth amendment with the California Department of Justice for forensic alcohol testing, toxicological drug and solid dosage analysis. Also approve the reimbursement of a criminalist for the period of July 01, 2019 through June 30, 2020, in the amount of $121,680 and authorize the District Attorney to execute other required documents.
15. CLAIMS AGAINST THE COUNTY
A. Reject the following claims, as recommended by the offices of County Counsel and Risk Management:
1. 19-109 Brody, Alan (Personal Injury) $25,000
2. 19-110 Metteer, Joshua (Personal Injury) $4,019.66
3. 19-111 Trigales, Alejandro (Personal Injury) Unstated
4. 19-112 Ducheneaux, Edward (Property Damage) $2,850.01
16. COMMITTEES & COMMISSIONS
A. Newcastle/Rocklin/Gold Hill Cemetery District
1. Approve the appointment of William Anderson to the unexpired term of Seat #2 on the Newcastle Rocklin Gold Hill Cemetery District as request by Supervisor Holmes.
B. Placer County Older Adult Advisory Commission
1. Approve the reappointment of Michelle Nevins to Seat # 2, representing District 2 on the Placer County Older Adult Advisory Commission.
17. COMMUNITY DEVELOPMENT RESOURCES AGENCY
1. Adopt a Resolution authorizing submittal of a Planning Grants Program (PGP) Application to the State of California Department of Housing and Community Development for an amount of $310,000.
2. Authorize the Agency Director to enter into, execute, and deliver a State of California Standard Agreement for the requested amount of $310,000, as well as any and all other documents required or deemed necessary or appropriate to evidence and secure the PGP grant, the County’s obligations related thereto, and all amendments thereto.
18. COUNTY EXECUTIVE
A. Placer County Visitors Bureau | Contract Amendment
1. Authorize the County Executive Officer, or designee, to execute a First Amendment to the 2018-2020 Agreement with the Placer County Visitors Bureau, adding an additional task to the Scope of Work and increasing the current Agreement by $15,000. The amount of the contract shall not exceed $390,000 for fiscal year 2019-2020. Total amount of the two-year contract shall not exceed $765,000. Funding for the amendment is provided in the FY 2019-20 Final Budget.
B. Unclassified Employee Step Increases
1. The County Executive Officer recommends the approval of step increase for:
a. Clayton Cook, Deputy County Counsel – III, County Counsel, from Grade 457, Step 4 at $65.04 per hour to Grade 457, Step 5 at $68.29 per hour, effective August 03, 2019
C. Adoption of Ordinance Amending Allocation of Positions
1. Adopt an Ordinance, introduced September 24, 2019, amending the personnel allocations of various departments to reflect allocation changes approved with the FY 2019-20 Final Budget.
19. HEALTH AND HUMAN SERVICES
A. Medication Assisted Treatment Services | Contract with California Forensic Medical Group, Inc.
1. Approve an agreement with California Forensic Medical Group, Inc. (CFMG) for medication assisted treatment services in an amount not to exceed $75,815 for the period of September 1, 2019 through January 31, 2020, and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and sign subsequent amendments up to $7,581 consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
B. Appointment of Placer County Health Officer
1. Appoint Dr. Aimee Sisson as the Placer County Health Officer, at Step 2 of Salary Grade MNGT 508, effective October 21, 2019.
C. Commendation | Dr. Robert Oldham for Outstanding Service to Placer County
1. Approve a Commendation honoring Dr. Robert Oldham, MD, MSHA, Health and Human Services Department, Public Health Officer/Health Director, for outstanding service to Placer County.
20. HUMAN RESOURCES
A. Abolishment of Various Obsolete Classifications
1. Adopt an Ordinance, introduced September 24, 2019, to amend the uncodified Schedule of Classifications and Compensation Ordinance to abolish various obsolete classifications.
B. Update to the Administrative Services Officer Classification Series
1. Adopt an Ordinance, introduced September 24, 2019, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to the changes in the Administrative Services Officer series approved by the Civil Service Commission at its September 9, 2019 meeting.
C. Update to the Health Educator Classification Series
1. Adopt an Ordinance, introduced September 24, 2019, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to the changes to the Health Educator series approved by the Civil Service Commission at its September 9, 2019 meeting.
D. Updates to Salaries for Various Management Classifications
1. Adopt an Ordinance, introduced September 24, 2019, amending the un-codified Schedule of Classifications and Compensation Ordinance to:
b. Revise the salary grade of the Veteran Services Officer classification to reflect organizational changes; and
c. Revise salary grade SPCD 950 to reflect wage increases for the Director of Air Pollution Control classification, as approved by the Air Pollution Control Board.
E. Creation of New Psychiatrist and Chief Psychiatrist Classifications
1. Adopt an Ordinance, introduced September 24, 2019, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance to:
a. Create the flexibly-allocated classification of Psychiatrist-Board Eligible, salary grade UNCL 70 ($16,761 - $20,933.46 monthly)/Psychiatrist-Board Certified, salary grade UNCL 75 ($18,856.93 - $23,550.80 monthly); and
b. Create the classification of Chief Psychiatrist, salary grade MNGT 534 ($20,945.60 - $25,459.20 monthly).
2. Adopt an Ordinance, introduced September 24, 2019, amending the un-codified Compensation Adjustments for Health and Human Services Psychiatrists Ordinance to reflect the new classifications.
3. Adopt an Ordinance, introduced September 24, 2019, amending Chapter 3, Section 3.12.030 of the Placer County Code to revise unclassified salary and benefit notations.
21. LIBRARY
A. Self-Service Check-out Vending Kiosk | Budget Revision
1. Approve a Budget Revision and amend the Fiscal Year 2019-20 Master Fixed Asset List to add a self-service vending kiosk to the County Library’s Master Fixed Asset List in the amount of $8,550.
22. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
A. Placer County Dial-A-Ride Contract Extension | MV Transportation Inc.
1. Authorize the extension of the existing contract with MV Transportation Inc to operate Placer County Dial-A-Ride for an additional sixty days through December 31, 2019 for an increased amount of $210,000 resulting in an aggregate contract amount of $1,376,026. This project is included in the Department of Public Works FY 2019-20 Final Budget.
2. Authorize the Director of Public works of his designee to sign all required documents.
B. Purchase of a Server | Telesonics, Inc. dba Sonitrol of Sacramento, CA
1. Approve a Budget Revision in the amount of $18,750 within the appropriate accounts of the District Attorney’s Office and Probation Department’s FY 2019-20 Final Budget.
2. Add the server to the County’s FY 2019-20 Master Fixed Asset List.
3. Approve a purchase order with Telesonics, Inc. dba Sonitrol of Sacramento, CA for the acquisition of the server in the maximum amount of $18,750. Funding is provided by the District Attorney’s Office and Probation’s FY 2019-20 Final Budget.
4. Authorize the Purchasing Manager to sign all required documents.
23. PUBLIC WORKS
A. Road Maintenance Services for French Meadows Forest Restoration Project | Contract with Robinson Enterprises Inc.
B. Tree Thinning Services for French Meadows Forest Restoration Project | Contract with Tree MD
1. Approve the award of a Contract to Tree MD in a not to exceed amount of $205,000 to perform large tree thinning in campgrounds as part of the French Meadows Forest Restoration Project, and authorize the Director of Public Works, or designee, to execute the Contract and any change orders up to 10 percent of the individual Contract amount.
C. Speed Restrictions on Sugar Pine Reservoir | Ordinance Adoption
1. Adopt a Resolution authorizing the Director of Public Works, or designee, to submit a grant application to the Sierra Nevada Conservancy for $350,000 in grant funds under the Sierra Nevada Watershed Improvement Program and, if awarded, to execute and manage all grant-related obligations.
24. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
A. Placer County Law Enforcement Chaplaincy Fundraising Event | Funding to Offset the Cost of the Event
1. Approve appropriation of $1,250 in Revenue Sharing monies to support the fundraising event hosted by the Placer County Law Enforcement Chaplaincy as requested by Supervisor Gore ($250), Supervisor Weygandt ($250), Supervisor Holmes ($250), Supervisor Uhler ($250) and Supervisor Gustafson ($250).
B. Auburn State Theatre Fundraising Event | Funding Used to Offset the Cost of the Event
1. Approve appropriation of $900 in Revenue Sharing monies to support the Auburn State Theatre – Cocktails and Cinema fundraising event as requested by Supervisor Weygandt ($150), Supervisor Holmes ($500) and Supervisor Gustafson ($250).
25. SHERIFF
A. Purchase of Auburn Jail Live Video System | Budget Revision
1. Approve the purchase of three (3) servers and one (1) video monitoring computer workstation for the total amount of $51,000 from Sonitrol of Sacramento, CA to upgrade the Auburn Jail video surveillance system
2. Approve a Budget Revision to move $51,000 within the Sheriff’s FY 2019-20 Final Budget
3. Authorize the Purchasing Manager to execute all related documents
4. Add the equipment to the Master Fixed Asset List
26. TREASURER-TAX COLLECTOR
A. Temporary Borrowing of Treasury funds for Dry Period Financing
1. Approve the temporary borrowing of Treasury funds for FY 2019-20 by the South Placer Fire District ($2,0000,000) and the Sierra Joint Community College District ($25,000,000) as prescribed by the California State Constitution.
ITEMS FOR INFORMATION:
ADJOURNMENT – To next Special meeting, on Monday October 21, 2019.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
October 21, 2019 (Tahoe)
October 22, 2019 (Tahoe)
November 05, 2019
November 19, 2019
December 03, 2019
December 17, 2019
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov