COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, December 01, 2020
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Bonnie Gore, District 1, Chair Todd Leopold, County Executive Officer
Robert Weygandt, District 2, Vice Chair Karin Schwab, County Counsel
Jim Holmes, District 3 Megan Wood, Clerk of the Board
Kirk Uhler, District 4 Marci Branaugh, Deputy Clerk of the Board
Cindy Gustafson, District 5
For those not in attendance Public Comment for the Board Meeting will be offered remote call in line or virtually. Citizens who wish to speak on an Agenda item can sign up to provide public comment using the County’s public comment reservation system by calling 530-886-1800 until 8:30am the day of the meeting. Staff will call the citizens who have signed up to speak when the Chair calls for public comment on the item they requested. Public Comment will be opened for each agenda item, and citizens may also comment virtually through a Zoom meeting webinar https://www.placer.ca.gov/boslive utilizing the “raise hand” function for Public Comment.
**Sign-ups for Public Comment will be accepted starting at the posting of this agenda**
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE: Led by Supervisor Weygandt
CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly thereafter
9:20 a.m.
1. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Single Room Occupancy Residential Housing - Zoning Text Amendment (PLN20-00264)
1. Conduct a Public Hearing to consider the Planning Commission’s recommendation to adopt a Zoning Text Amendment pertaining to Single Room Occupancy Residential Housing.
2. Find the proposed Zoning Text Amendments to be exempt in accordance with Public Resources Code (PRC) Section 21080.50 and CEQA Guidelines Sections 15301 and 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.
3. Adopt an Ordinance to amend Placer County Code, Chapter 17, Articles 17.06, 17.20, 17.22, 17.26, 17.30, 17.48, and 17.56 pertaining to Single Room Occupancy Residential Housing.
9:30 a.m.
2. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Adoption of the Placer Vineyards Specific Plan Fee Program
1. Conduct a Public Hearing to:
a. Introduce and waive oral reading of an Ordinance to amend Placer County Code Chapter 15 to add Article 15.85 entitled the Placer Vineyards Specific Plan Fee Program.
b. Adopt a Resolution approving the Placer Vineyards Specific Plan Impact Fee Program Report for the establishment of the Placer Vineyard Specific Plan Fee Program fee schedule and set the initial amount of the fees.
c. Approve the Placer Vineyards Specific Plan Fee Program Implementation Checklist.
d. Authorize the Community Development Agency Director, or designee, to approve minor technical modifications to the Placer Vineyards Specific Plan Fee Program Implementation Checklist.
10:00 a.m.
3. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Vehicle Miles Traveled Thresholds for California Environmental Quality Act (Senate Bill 743)
1. Adopt a Resolution to establish thresholds, screening criteria and associated Transportation Study Guidelines for Vehicle Miles Traveled.
2. Find the action exempt under CEQA Guidelines Sections 15378(b)(5), 15061(b)(3), and Section 15268(a).
10:45 a.m.
4. COUNTY EXECUTIVE
A. Next Steps on Placer Shares Impact Grants
1. Receive an update on the Placer Shares grant initiative.
2. Provide direction on future funding for Placer Shares Impacts Grants.
3. Pending BOS direction on future funding, transfer funds to the Sierra Business Council (SBC) and authorize the CEO to execute an addendum to the SBC contract/subrecipient agreement to execute the program. With a proposed $2M small business impact grants program (a doubling of the Board’s Oct 27 allocation), third party administration costs for SBC will be 3% or $60,000.
12:30 p.m.
5. HEALTH AND HUMAN SERVICES
A. Monthly Health and Human Services COVID-19 Response Update
1. Receive a monthly update on the Health and Human Services Department’s response to the COVID-19 pandemic.
6. COUNTY EXECUTIVE
A. Healthy Communities Resolution
1. Consider adopting a Healthy Communities Resolution that recognizes hardships caused by the COVID-19 Pandemic and approaches that can reduce the impact.
DEPARTMENT ITEMS to be considered for action as time allows
7. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Authorize the Purchasing Manager to award a contract under the existing Master Services Agreement (SCN101518) with Pinnacle Project Management of Folsom, CA to perform Project Facilitation Services for the construction of the Bickford Ranch Phase 1A public backbone infrastructure in the amount of $511,500 and execute contract change orders in an amount up to 10 percent ($51,150) of the contract amount.
2. Approve and authorize the Community Development Resource Agency Director to execute an agreement with the project owners of the first phase of Bickford Ranch, to fund both consultant Project Facilitation Services and a portion of County staff time to manage the contract and provide internal project facilitation.
3. Approve a Budget Amendment to the FY 2020-21 Budget to increase appropriations by $511,500, with offsetting revenue provided by the project owners.
8. HEALTH AND HUMAN SERVICES
A. Specialty Mental Health Services | Contract with Uplift Family Services
1. Approve an agreement with Uplift Family Services to provide Specialty Mental Health Services to children and adults, in the total amount of $1,004,558 for the period of January 01, 2021 through June 30, 2022, and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments not to exceed $100,000 consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
9. INFORMATION TECHNOLOGY
1. Approve an agreement with Environmental Systems Research Institute of Redlands, CA for geographic information systems software in the maximum amount of $555,000 for the period of December 10, 2020 through December 09, 2023.
2. Authorize the Purchasing Manager, or designee, to sign all required documents to execute and effectuate the agreement, subject to departmental concurrence and available funding, and authorize the Purchasing Manager, or designee, to execute amendments in a total amount not to exceed $55,000 consistent with Placer County’s Procurement Policy.
10. COUNTY EXECUTIVE
A. Progress Report on Strategic Initiatives: 2018 – 2020
1. Receive a progress report on the County’s success to date in advancing the critical success factors discussed at the Board of Supervisors’ April 2018 Strategic Planning Workshop.
11. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) GOVERNMENT CODE §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) Placer County Deputy Sheriff’s Association v. County of Placer
PERB Case No. SA-CE-1158-M
2. Anticipated litigation:
(a) Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: Two potential case
(B) GOVERNMENT CODE §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated representatives: Todd Leopold, Kate Sampson, Karin Schwab, Dennis Batchelder
Employee organization: DSA
(C) GOVERNMENT CODE §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated representatives: Todd Leopold, Kate Sampson, and Karin Schwab
Unrepresented Employees: Safety Management Classifications
(D) GOVERNMENT CODE §54957 – PUBLIC EMPLOYMENT
Title: CEO
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
12. AUDITOR
A. Update | Placer County Fraud Reporting/Whistleblower Program Policy Revisions
1. Approve updates to the County’s Fraud Reporting/Whistleblower Program Policy including the Whistleblower Hotline to be made available to the general public.
13. CLAIMS AGAINST THE COUNTY
A. Reject the following claim(s), as recommended by the offices of County Counsel and Risk Management:
1. 20-096 Sanchez, Mario, (Personal Injury), $10,000
14. CLERK OF THE BOARD
A. 2021 Placer County Board of Supervisors Meeting Schedule
1. Approve the 2021 Placer County Board of Supervisors Meeting Schedule.
B. Minutes
1. Approve minutes of the Board of Supervisors as attached to the Staff Report.
15. COUNTY EXECUTIVE
A. County Financial Policies Update
1. Adopt a Resolution approving an amended Placer County Budget and Financial Policy.
2. Adopt a Resolution approving an amended Placer County Pension and Other Post-Employment Benefit Funding Policy.
3. Adopt a Resolution approving an amended Placer County Debt Management Policy.
4. Adopt a Resolution approving an amended Middle Fork Project Revenue Policy.
1. Adopt a Resolution authorizing the examination of sales and transactions and use tax information for County purposes by Urban3.
16. COMMITTEE AND COMMISSION
1. Approve the reappointment of Heidi Johnson to Seat #5 representing District 5, and Jo Ann Cobb to Seat #6 representing North Tahoe District 5 on the Library Advisory Board.
B. Foresthill Veterans Memorial Hall Board of Trustees
1. Approve the 2020/21 term appointments on the Foresthill Veterans Memorial Hall Board
17. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Tier II Development Fee Deferral Program Ordinance
1. Adopt an Ordinance adding Placer County Code Chapter 15, Article 15.100 (Tier II Development Fee Deferral Program).
B. Hopkins Village | Workforce Housing Agreement with Hopkins Village, LLC and Parker Lane Truckee, LLC
1. Approve an agreement with Hopkins Village, LLC, Parker Lane Truckee, LLC, and the County of Placer for purposes of fulfilling the workforce housing obligations for the Hopkins Village project, and authorize the Community Development Resource Agency Director to make any subsequent amendments to the agreement.
18. FACILITIES MANAGEMENT
1. Adopt a Resolution accepting the Placer County Probation Department Tenant Improvements Project, located at 10810 Justice Center Drive, Suite 130, Roseville, as complete, and authorize the Director of Facilities Management, or designee, to sign and record the Notice of Completion for the contract with PNP Construction, Inc.
B. Replacement Automatic Transfer Switch at the Auburn Jail | Contract with PNP Construction, Inc.
1. Authorize the Director of Facilities Management, or designee, to approve Change Order No. 1 to Contract SCN101703 with PNP Construction, Inc. to replace an Automatic Transfer Switch (ATS) at the Auburn Jail, in the amount of $61,015, resulting in a new total contract amount of $505,459 for the period of December 02, 2020, to March 31, 2021, and find the Change Order exempt from competitive solicitation requirements.
19. HEALTH AND HUMAN SERVICES
1. Approve a budget amendment increasing expenditures for fixed asset equipment purchases in the amount of $217,000 for Items #1-#6 on the Master Fixed Asset List Attachment 1 of the staff report for the FY 2020-21.
2. Add Items #1-#7 on the Master Fixed Asset List Attachment 1 of the staff report to the County’s FY 2020-21 Master Fixed Asset List.
3. Authorize the Purchasing Manager to sign all required documents for the purchase of Items #1-#6 on the Master Fixed Asset List Attachment 1 of the staff report.
B. Amend Agreement with Maxim Healthcare Staffing Services, Inc.
1. Approve an amendment to an agreement with Maxim Healthcare Staffing Services, Inc. to extend the agreement through June 30, 2021.
2. Authorize the Purchasing Manager to sign all required documents.
1. Approve to rescind Resolution 2020-042 and adopt a Resolution to apply for and accept the Housing Navigators Allocation award issued by the State of California, Department of Housing and Community Development, and authorize the current Director of Health and Human Services to sign the award acceptance and related documentation with County Counsel concurrence.
20. HUMAN RESOURCES
A. Equal Employment Opportunity Program 2021
1. Approve and adopt the Equal Employment Opportunity Program effective January 01, 2021 through December 31, 2021.
B. New Classification of Communicable Disease Assistant
1. Adopt an Ordinance, introduced November 17, 2020, amending the un-codified Schedule of Classifications and Compensation Ordinance related to the creation of a new classification of Communicable Disease Assistant.
21. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
A. Fixed Asset Purchase Large Format Printer/Laminator | Ray Morgan Company of Roseville, CA
1. Approve a budget amendment to increase revenue and expenditure authority within the County Executive Office’s Document Solutions FY 2020-21 Final Budget by $44,300 to allow for a fixed asset purchase and first year annual maintenance.
2. Authorize the addition of one large format printer/laminator solution to the Master Fixed Asset List for FY 2020-21.
3. Approve the purchase of a large format printer/laminator solution and related accessories and services with Ray Morgan Company of Roseville, CA in the not to exceed amount of $47,000 and authorize the Purchasing Manager to sign all required documents.
B. Traffic Signal Maintenance | St. Francis Electric, LLC of San Leandro, CA
1. Approve an increase to a contract renewal with St. Francis Electric, LLC of San Leandro, CA, for traffic signal maintenance services in the amount of $21,000 for a new total of $175,000. Funding is provided by the Department of Public Works Road Maintenance Division in the FY 2020-21 Final Budget and Requested Budget for FY 2021-22.
2. Approve an option to renew the contract for one (1) additional one-year term in the maximum amount of $175,000 annually, authorize change orders up to a maximum cumulative amount of $17,500, consistent with Placer County’s Procurement Policy, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
C. Generator Maintenance | PowerGen, Inc. of Tracy, CA
1. Approve the award of competitive Bid No. 20125 to PowerGen, Inc. of Tracy, CA for generator maintenance services on behalf of the Facilities Management and Public Works departments in the maximum amount of $200,000 for the period of January 01, 2021 through December 31, 2021. Funding is provided by the Department of Public Works’ and Department of Facilities Management’s FY 2020-21 Final Budgets and Requested Budgets for FY 2021-22.
2. Approve an option to renew the contract for two (2) additional one-year terms in the maximum amount of $200,000 annually, authorize change orders up to a maximum cumulative amount of $20,000, consistent with Placer County’s Procurement Policy, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
D. Financial Information Services | Bloomberg L.P. of New York, NY
1. Approve the renewal of a negotiated agreement with Bloomberg L.P. of New York, NY for financial information services in the maximum amount of $115,000, for the two-year period of January 14, 2021 through January 13, 2023, funded by the Treasurer-Tax Collector’s FY 2020-21 Final Budget and to be included in the department’s FY 2021-22 and FY 2022-23 Requested Budgets.
2. Authorize the Purchasing Manager to sign all required documents.
E. Short Term Rental Compliance Services | Deckard Technologies Inc. of San Diego, CA
1. Approve the award of competitive Request for Proposals No. 20118 to Deckard Technologies Inc. of San Diego, CA for Short Term Rental Compliance Services in the amount of $221,680 for the approximate two-year period of December 01, 2020 through December 31, 2022. This contract spans three fiscal years and will be funded out of the Revenue Services Final Budget in each fiscal year.
2. Approve the option to renew the resulting agreement for three (3) additional one-year periods with pricing for each additional year not to exceed a 3 percent increase annually, subject to departmental concurrence and available funding.
3. Authorize the Purchasing Manager to sign all required documents.
22. PUBLIC WORKS
A. Abandonment of a Sewer Easement in North Auburn
B. Middle Fork Hydroelectric Project | Consultant Services Agreement with Energy Analytics
1. Authorize the County Executive Officer, or designee, to sign a Consultant Services Agreement with Energy Analytics for Middle Fork Project Hydroelectric energy consulting in an amount not to exceed $100,000.
23. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
A. Lost But Not Forgotten | Funding used to help families in need
1. Approve appropriation of $1000 in Revenue Sharing monies to Lost But Not Forgotten, as requested by Supervisor Gore ($500) and Supervisor Uhler ($500).
B. Placer County Law Enforcement Chaplaincy | Funding to help offset the cost of fundraising event
1. Approve appropriation of $1750 in Revenue Sharing monies to Placer County Law Enforcement Chaplaincy, as requested by Supervisor Gore ($500), Supervisor Weygandt ($250), Supervisor Holmes ($500), Supervisor Uhler ($250), and Supervisor Gustafson ($250).
1. Approve appropriation of $5000 in Revenue Sharing monies to William Jessup University, Institute for Biodiversity and the Environment as requested by Supervisor Weygandt ($2000), Supervisor Holmes ($500), Supervisor Uhler ($2000), and Supervisor Gustafson ($500).
24. SHERIFF
A. California Department of Parks and Recreation Off-Highway Vehicle Grant
1. Adopt a Resolution authorizing the Sheriff to execute two grant awards in the combined amount of $144,726 from the California Department of Parks and Recreation Off-Highway Motor Vehicle Recreation Division for the term of September 06, 2020 to September 05, 2021. A combined county match for the two (2) projects of $48,242 is required.
2. Approve a Budget Amendment increasing revenue and expenditures in the Sheriff’s Off-Highway Vehicle Program to reflect the total program amount of $192,968.
B. Placer Regional Auto Theft Task Force Annual Report
1. Review the Placer Regional Auto Theft Task Force Annual Report established pursuant to Vehicle Code 9250.14. Revenues received in support of the Task Force, plus interest earned for FY 2019-20 totaled $415,732.
C. Commendation | Lieutenant Andrew Scott
1. Approve a Commendation for Lieutenant Andrew Scott for more than thirty years of dedicated public service as an employee of the Placer County Sheriff’s Office.
D. Commendation | Sergeant David Johnson
1. Approve a Commendation for Sergeant David Johnson for more than twenty-six years of dedicated public service as an employee of the Placer County Sheriff’s Office.
25. TREASURER-TAX COLLECTOR
A. Temporary borrowing of Treasury funds for Dry Period Financing
1. Approve the temporary borrowing of Treasury funds for FY 2020-21 by the Auburn Union School District ($1,000,000), Colfax Elementary School District ($1,000,000), Eureka Union School District ($2,000,000), Loomis Union School District ($3,500,000), Newcastle Elementary School District ($1,000,000), Placer Hills Union School District ($900,000), Placer Union High School District ($5,000,000), Tahoe Truckee Unified School District ($16,000,000) and the Western Placer Unified School District ($10,000,000) as prescribed by the California State Constitution.
B. Temporary borrowing of Treasury funds for Dry Period Financing
1. Approve the temporary borrowing of Treasury funds for FY 2020-21 by the Colfax Cemetery District ($130,000) as prescribed by the California State Constitution.
ITEMS FOR INFORMATION:
26. HUMAN RESOURCES
A. Classified Service Merit Increases
27. TREASURER-TAX COLLECTOR
A. Treasurer’s Statement for the month of October 2020
ADJOURNMENT – To next regular meeting, on December 15, 2020.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
December 15, 2020
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov
INSTRUCTIONS FOR ONLINE PUBLIC PARTICIPATION IN MEETING.
The board chambers will be open to in-person attendance. To remain in compliance with the state’s public health guidance, the county will limit attendance to just 25% of the room’s capacity and will require 6 feet of social distancing. For those not in attendance the Placer County Board of Supervisors meeting will offer public comment telephonically by the following means:
· The Board proceedings are available via Zoom and you may also participate in Public Comment by using the “raise hand” function https://www.placer.ca.gov/boslive
· Citizens who wish to comment may call 530-886-1800 to be added to our Call-Back List prior to 8:00a.m. the day of the meeting. Public Comment will be opened for each agenda item, so those who have signed up should be prepared for a staff member to call them back for the specific item when the Board Chair opens public comments for that item.
· Alternatively, citizens may submit their comments in written form at the following link: https://www.placer.ca.gov/FormCenter/Clerk-of-the-Board-29/Public-Comment-Submission-157.
· The public may always email comments to the Clerk of the Board [email protected] or mail the same through the U.S. Postal Service to the County, Attn: Clerk of the Board, 175 Fulweiler Avenue, Auburn, CA 95603.
· All public comments received prior to 5 p.m. the day of the meeting will be provided to the Board members electronically or in written format.
· Emails received through the Clerk’s email address above during the meeting will still become part of the record for the Board meeting and retained by the Clerk.
· The public may always view a live video feed of the meeting online from the comfort/safety of their own home or workplace at www.placer.ca.gov . Closed captioning is available.
· Board meeting agendas are publicly posted for review on the county website at https://www.placer.ca.gov/6322/_2020.