COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, April 13, 2021
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Bonnie Gore, District 1 Todd Leopold, County Executive Officer
Robert Weygandt, District 2, Chair Karin Schwab, County Counsel
Jim Holmes, District 3 Megan Wood, Clerk of the Board
Suzanne Jones, District 4 Marci Branaugh, Deputy Clerk of the Board
Cindy Gustafson, District 5, Vice Chair
The board meeting will be open to in-person attendance. To remain in compliance with the state’s public health guidance, the county will limit in-person attendance to just 25% of the meeting room’s capacity and will require 6 feet of social distancing inside and outside the meeting room. There will be no standing room allowed in the meeting room. If all seats are occupied, citizens will be asked to wait outside. Due to the reduced capacity, we ask that citizens only be in the meeting room during the item they wish to participate on and then leave to allow others to participate in the meeting room. The entire meeting will be available on livestream.
Public Comment will be opened for each agenda item, and citizens may comment virtually through a Zoom meeting webinar https://www.placer.ca.gov/boslive utilizing the “raise hand” function or if you have joined the Zoom meeting via phone at 877-853-5247 using the Webinar ID 987 2753 2968 please dial *9 to “raise hand” and queue for Public Comment. Please raise your hand at the time the Chair announces the item. Please Note: There will be no phone reservation line.
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE: Led by Supervisor Gore
CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department. The Board will convene as the Successor Agency for Item #24.A. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly thereafter
1. PUBLIC WORKS
A. Commendation | Mark Rideout
1. Approve and Present a Commendation recognizing Mark Rideout for over 27 years of dedicated public service as an employee of the Placer County Departments of Facility Services and Public Works.
9:25 a.m.
2. COUNTY EXECUTIVE
A. Dispute Resolution Services | Contract with Placer Dispute Resolution, Inc.
1. Staff requests the Board continue this matter off calendar.
9:40 a.m.
3. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Health and Safety Element Update | Public Workshop
1. Conduct a public workshop, receive a presentation and provide input on the 2021 Draft Health and Safety Element Update.
10:00 a.m.
4. BOARD OF SUPERVISORS
A. Placer County Resource Conservation District
1. Approve the appointment of two of the following applicants, one to vacant Seat #5, and one to vacant Seat #7 on the Placer County Resource Conservation District: Amber Beckler, Evan Havstad, Cathy Johnson, Kristin Lantz and Jeffrey Miller.
10:10 a.m.
5. PUBLIC WORKS
A. Mason Trails | Annexation to County Service Area 28, Zone of Benefit 173 – Dry Creek
1. Conduct a public hearing to hear and consider protests, if any, to the annexation of Mason Trails property, located north of PFE Road and west of Walerga Road in the Dry Creek area (APN 023-221-005-000), into the boundaries of County Service Area 28, Zone of Benefit 173 – Dry Creek to provide sewer service.
2. Determine whether written protests to the annexation have been received from a majority of property owners who own more than 50 percent of the assessed value of all taxable property in the proposed zone. If not, make a finding that written protests have not been received from a majority of property owners who own more than 50 percent of the assessed value of all taxable property in the proposed zone and approve the annexation.
3. Adopt a Resolution annexing Mason Trails property, APN 023-221-005-000, into County Service Area 28, Zone of Benefit 173 - Dry Creek.
10:20 a.m.
6. COUNTY EXECUTIVE
A. Strategic Plan Update: Alignment of Department Initiatives with 2021 BOS Critical Success Factors
1. Receive a report on the alignment of departmental initiatives with the 2021 Critical Success Factors, as amended by the Board of Supervisors at its February 23, 2021 strategic planning workshop.
10:50 a.m.
7. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Code Compliance Program Status Update
1. Receive a report updating the Board of Supervisors on the Code Compliance Program.
11:30 a.m.
8. FACILITIES MANAGEMENT
1. Receive a request from DeWitt Community Complex for a time extension of the July 1, 2021, sunset provision in the Placer County Government Center Master Plan Development Standards which requires a public hearing for projects within the Mixed-Use Area that identify the removal of the theater (Building 315). Should your Board be interested in considering a potential time extension, direct staff to return to your Board in May 2021 with options for consideration.
9. COUNTY EXECUTIVE
A. Covid-19 Seroprevalence Study | Presentation of Outcomes
1. Receive a presentation on the outcomes of the Placer County COVID-19 seroprevalence study conducted by Stanford University.
1:30 p.m.
10. HEALTH AND HUMAN SERVICES
A. Monthly Health and Human Services COVID-19 Response Update
1. Receive a monthly update on the Health and Human Services Department’s response to the COVID-19 pandemic.
DEPARTMENT ITEMS to be considered for action as time allows
11. HEALTH AND HUMAN SERVICES
A. Psychiatric Hospital Umbrella Agreements
1. Approve an increase of $700,000 for a new maximum aggregate amount of $2,300,000 for existing Psychiatric Hospital Umbrella Agreements with an existing term ending June 30, 2021.
12. HUMAN RESOURCES
A. New Classification of Waste Management Operations Superintendent
1. Introduce an Ordinance, waive oral reading, amending the un-codified Schedule of Classifications and Compensation Ordinance related to the creation of the new classification of Waste Management Operations Superintendent.
A. FY 2020-21 Local Transportation Fund | Amended Claim
1. Receive a Presentation of the French Meadows 2020 operations.
2. Approve Modification Number 5 to the approved Supplemental Project Agreement with the U.S. Forest Service Tahoe National Forest to conduct the proposed 2021 work for the French Meadows Forest Restoration Project.
C. Old Auburn Foresthill Road | Parking Ordinance Amendment
1. Introduce an Ordinance, waive oral reading, amending provisions of Chapter 10, Article 10.12 of the Placer County Code regarding parking restrictions on various County roads.
D. Easement Abandonment | A Portion of North Street, Tahoe City
1. Adopt a Resolution to abandon a portion of a road easement for North Street in Tahoe City.
14. COUNTY EXECUTIVE
A. Parks and Open Space Department
1. Introduce an Ordinance, and waive oral reading, adding Article 2.38, “Department of Parks and Open Space” to Chapter 2 of the Placer County Code and amending Chapter 2, Article 2.08, Section 2.08.010, Chapter 12, Article 12.24, Section 12.24.010, Chapter 15, Article 15.34, Section 15.34.080, and Chapter 16, Article 16.08, Section 16.08.100 to reflect the addition of the Department of Parks and Open Space into the County’s overall organizational structure.
15. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) GOVERNMENT CODE §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) Placer County Taxpayers For Safety, et al. v. County of Placer, et al.
Placer County Superior Court Case No. S-CV-0038045
(b) Martis Camp Community Association v. County of Placer, et al.
Third District Court of Appeal Case No. C087759
Placer County Superior Court Case No. SCV0038483
2. Anticipated Litigation:
(a) Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: One potential case
(b) Potential exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: Two potential cases
(B) GOVERNMENT CODE §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated representatives: Todd Leopold, Kate Sampson, Dennis Batchelder Karin Schwab
Employee organization: DSA
(C) GOVERNMENT CODE §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(a) Properties: APNs 090-192-055 and 090-192-062
Agency Negotiators: Todd Leopold, Karin Schwab, Robert Sandman, Steve Newsom, Laurie Morse and Eric Findlay
Negotiating Parties: County of Placer, and Placer County Successor Agency
Under Negotiation: Price, terms of payment, or both
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. The Board will convene as the Successor Agency for Item #24.A. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
16. CLAIMS AGAINST THE COUNTY
A. Reject the following claim(s), as recommended by the offices of County Counsel and Risk Management:
1. 21-032 Traglio, Mitchell J., (Personal Injury), $24,000
2. 21-034 Vasquez, Kaila, (Personal Injury/Prop. Damage), $39,868.67
3. 21-035 Vasquez, Brayson, (Personal Injury), $25,000
4. 21-036 Vasquez, Adelynn, (Personal Injury), $25,000
17. COUNTY EXECUTIVE
A. Recognition of the Placer County Law Enforcement Management Association
1. Adopt a Resolution recognizing the Placer County Law Enforcement Management Association as the Exclusively Recognized Employee Organization for sworn classified law enforcement managers.
18. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Two-Year Pilot Parking Exemption Program for North Lake Tahoe Town Centers
1. Adopt an Uncodified Ordinance, introduced March 30, 2021, to allow implementation of the regulatory provisions of a two-year pilot parking exemption program for North Lake Tahoe Town Centers with a sunset date of April 30, 2023.
B. Placer Vineyards Specific Plan Property 1A, Phase 2 | Construction Inspection Services Agreement
1. Approve and authorize the Community Development Resource Agency Director to execute an agreement with Lennar Homes of California, Inc. LLC for Lennar’s payment of consultant inspection services in an amount of up to $303,080.
2. Approve budget amendments to increase appropriations by $60,000 to the FY 2020-21 and $243,080 to the FY 2021-22 CDRA Final Budgets, with offsetting revenue provided by Lennar.
C. Riolo Vineyard Specific Plan Fee Credit/Reimbursement Agreement | Dry Creek Lift Station
1. Approve and authorize the Community Development Resource Agency Director to sign the Riolo Vineyard Specific Plan Fee Program Fee Credit/Reimbursement Agreement – Dry Creek Lift Station with HBT of Riolo Vineyards, LLC, and to execute any amendments to the agreement subject to County Counsel concurrence.
D. Amendment of Article 9.42: Short-Term Vacation Rentals
1. Adopt an Ordinance, introduced March 30, 2021, amending Chapter 9, Article 9.42 of the Placer County Code to regulate short-term rentals.
19. HEALTH AND HUMAN SERVICES
A. Apply for and Accept the Transitional Housing Program Allocation Award
1. Adopt a Resolution to apply for and accept the Transitional Housing Program Allocation award issued by the State of California, Department of Housing and Community Development and authorize the Director of Health and Human Services to sign the award acceptance and related documentation with County Counsel concurrence.
20. HUMAN RESOURCES
A. Approval of Schedule of Classifications and Salary Grades for Classified and Unclassified Services
1. Approve the Schedule of Classifications and Salary Grades for Classified and Unclassified Services as of April 13, 2021, pursuant to the California Code of Regulations 570.5 Requirement for a Publicly Available Pay Schedule.
21. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
1. Approve Budget Amendment AM-00459 in the amount of $303,808 for construction inspection services. The budget amendment will recognize additional revenue from developer fees and increase expenditures in the Professional Services and Special Services – General line item budget for CDRA for FY 2020/21.
2. Approve the award of a contract to TRC Companies of Sacramento, CA under an existing Master Services Agreement to perform Construction Inspection Services for the construction of the Placer Vineyards Specific Plan Property 1A, Phase 2 improvements in the amount of $303,080. Project funding will be provided by the Placer Vineyards developer in accordance with the County’s standard Plan Check and Inspection Fee Schedule and an executed agreement between the County and Lennar Homes of California, LLC, to wholly fund the cost of these inspection services.
3. Authorize change orders up to a maximum cumulative amount of $30,380, consistent with the Procurement Policy.
4. Authorize the Purchasing Manager to sign all required documents.
B. Addition to Master Fixed Asset
1. Add multi-purpose food cart to the County’s FY 2020-21 Master Fixed Asset List.
C. Park Trail and Landscape Development Services | Various Firms
1. Approve the Qualified List based on the competitive Request for Qualifications No. 20142 for park trail and landscape development services to be provided as needed for the period of April 1, 2021 to March 31, 2024.
2. Approve option to renew the resulting Qualified List on a year-to-year basis for two (2) additional one-year terms.
3. Authorize the Purchasing Manager to sign all required documents.
D. Construction Management, Inspection, Materials Testing, Surveying Services | Various Firms
1. Approve the Qualified List based on the competitive Request for Qualifications No. 20119 for construction management, inspection, materials testing, surveying, and related services to be provided as needed for the period of April 1, 2021 to March 31, 2024.
2. Approve option to renew the resulting Qualified List on a year-to-year basis for two (2) additional one-year terms.
3. Authorize the Purchasing Manager to sign all required documents.
E. Generator Maintenance Services | California Generator Service of San Leandro, CA
1. Approve an increase to a contract with California Generator Services of San Leandro, CA for generator maintenance services in the amount of $22,500 resulting in a revised maximum amount of $250,000 for the period through December 31, 2020.
2. Authorize the Purchasing Manager to sign all required documents.
F. Tree Trimming & Removal, Roadside Vegetation Management, Fuel Load Reduction | Various Firms
1. Approve the award of a Qualified List based on competitive Request for Qualifications No. 20149 for tree trimming and removal, roadside vegetation management, and fuel load reduction services to be provided as needed for the period of April 1, 2021 to March 31, 2024.
2. Approve options to renew the resulting Qualified List on a year-to-year basis for two (2) additional one-year terms.
A. 2020 Certification of Maintained Mileage
B. Intention to Set Public Hearing | Winding Creek Subdivision Annexation County Service Area No. 28 Zone of Benefit 169
1. Adopt a Resolution of Intention to set a public hearing at 9:00 a.m. or as soon thereafter on May 11, 2021, to consider annexation of the Winding Creek property, located on the west side of Cook Riolo Road midway between Vineyard Road and PFE Road in West Placer (APN 023-240-081-000) into the boundaries of County Service Area 28, Zone of Benefit 169 – Dry Creek to provide park and trail development, maintenance of parks, trails, open space, landscape medians, and administrative services for all parcels that are or will be a part of Winding Creek Subdivision.
C. Lease Agreement with Dutch Flat Swimming Pool, Inc. | Approval and Appropriation of Park Dedication Fees and Budget Amendment for Dutch Flat Pool Improvement Project
1. Delegate authority to the Director of Facilities Management, or designee, to execute a twenty-seven (27) year lease agreement between the County and Dutch Flat Swimming Pool, Inc. for the County’s operation of the Dutch Flat swimming pool.
2. Approve the use of Park Dedication Fees in the amount of $35,000 from Park Dedication Fee Area #3, Colfax Area, as matching funds for the Dutch Flat Pool Improvement Project under the Per Capita Program and approve a budget amendment (AM-00461) appropriating those funds to the Dutch Flat Pool Capital Project No. PJ01279.
D. Foresthill Park Improvements | Approval and Appropriation of Park Dedication Fees
1. Approve the use of Park Dedication Fees in the amount of $60,000 from Park Dedication Fee Area #4, Foresthill-Todd Valley Area, for improvements at the Leroy E. Botts Foresthill Memorial Park, and approve a budget amendment (AM-00460) appropriating those funds to the Foresthill Capital Project No. PJ00760 (Foresthill Park Improvements).
E. Intention to Set Public Hearing | FY 2021-22 Assessment Granite Bay Parks, Trails, and Open Space Assessment District
1. Approve the Engineer’s Report and adopt a Resolution of Intention to hold a public hearing on May 11, 2021 at 9:00am or soon thereafter, to continue the levy of assessment for FY 2021-22 for the Granite Bay Parks, Trails, and Open Space Maintenance and Recreation Improvement District.
F. Middle Fork Project | Fuel Reduction Management Program Phase I Funding Recommendations for 2021
1. Approve $148,500 in funding for the Fuel Reduction Management Program for the Middle Fork Project and authorize the Director of Public Works, or designee, to sign funding agreements with the City of Auburn, on behalf of its Department of Public Safety, and the Iowa Hill Community Club on behalf of Foresthill/Iowa Hill Fire Safe Council. Funding is provided pursuant to the Middle Fork Project Memorandum of Agreement.
G. Truckee River Recreational Access Project | Environmental Analysis Services
1. Authorize the Director of Public Works, or designee, to award and execute a consultant contract not to exceed $250,000 with Ascent Environmental, Inc. for environmental analysis and review services for the Truckee River Recreational Access Project, and authorize the Director of Public Works, or designee, to execute amendments consistent with the Procurement Policy.
23. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
A. Auburn Civic Symphony, Annual Gala
1. Approve appropriation of $1,750 in Revenue Sharing monies to the Auburn Civic Symphony, Annual Gala as requested by Supervisor Gore ($500), Supervisor Weygandt ($250) and Supervisor Gustafson ($1,000).
B. Rocklin Area Chamber of Commerce, Chairman’s Circle
1. Approve appropriation of $1,250 in Revenue Sharing monies to Rocklin Area Chamber of Commerce, Chairman’s Circle as requested by Supervisor Weygandt ($625) and Supervisor Holmes ($625).
24. SUCCESSOR AGENCY
1. Transfer of Community Development Block Grant No. 1717-20099 to The Gathering Inn.
ITEMS FOR INFORMATION:
A. Miscellaneous refunds other than taxes, of $5,000 or less paid in error into the County Treasury
1. In accordance with Resolution Number 2008-35 and Government Code Section 26906, attached to the staff report is a report of miscellaneous refunds, other than taxes, of $5,000 or less paid in error into the County Treasury and issued by the Auditor-Controller during the period January 1, 2020 to December 31, 2020. Refunds of $5,000 or less total $5,664.23.
B. Accountant’s Review Report on the Treasurer’s Statement of Assets
1. Pursuant to Government Code §26920(a), we have reviewed the accompanying Treasurer’s Statement of Assets of the County of Placer as of December 31, 2020, and for the quarter then ended. As required under Government Code §26920, the review included a physical count of the cash in the Treasury and verification that the records of the County Treasury and the Auditor-Controller’s Office are reconciled in accordance with the Government Code §26905. In addition, we determined the accuracy, validity, and compliance of the investments in the Placer County Treasury with Government Code §53601 and §53635, and the Treasurer’s Investment Policy.
26. TREASURER TAX-COLLECTOR
A. Treasurer’s Statement for the month of February 2021
ADJOURNMENT – To next regular meeting, on April 27, 2021.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
April 27, 2021
May 11, 2021
May 25, 2021
June 8, 2021
June 22, 2021
July 6, 2021
July 26, 2021 (Tahoe)
July 27, 2021 (Tahoe)
August 10, 2021
August 31, 2021
September 14, 2021
September 28, 2021
October 12, 2021
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov
The public’s participation in the Board of Supervisors meeting will be received through the following means:
· The board meeting room will be open to in-person attendance. The meeting room will be limited to just 25% of the room’s capacity and will require 6 feet of social distancing inside and outside chambers.
· The Board proceedings are available via Zoom and you may also participate in Public Comment by using the “raise hand” function https://www.placer.ca.gov/boslive
· You may call in to listen toll free at 877-853-5247 using the Webinar ID 987 2753 2968.
· Alternatively, citizens may submit their comments in written form at the following link: https://www.placer.ca.gov/FormCenter/Clerk-of-the-Board-29/Public-Comment-Submission-157.
· The public may always email comments to the Clerk of the Board [email protected] or mail the same through the U.S. Postal Service to the County, Attn: Clerk of the Board, 175 Fulweiler Avenue, Auburn, CA 95603.
· All written or emailed public comments received prior to 5 p.m. the day prior to the meeting will be provided to the Board members electronically or in written format.
· Emails received through the Clerk’s email address above during the meeting will still become part of the record for the Board meeting and retained by the Clerk.
· The public may always view a live video feed of the meeting online from the comfort/safety of their own home or workplace at www.placer.ca.gov . Closed captioning is available.
· Board meeting agendas are publicly posted for review on the county website at https://www.placer.ca.gov/6322/_2021