COUNTY OF PLACER
BOARD OF SUPERVISORS
ADDITIONAL DOCUMENTS
Tuesday, September 28, 2021
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Bonnie Gore, District 1 Todd Leopold, County Executive Officer
Robert Weygandt, District 2, Chair Karin Schwab, County Counsel
Jim Holmes, District 3 Megan Wood, Clerk of the Board
Suzanne Jones, District 4 Marci Branaugh, Deputy Clerk of the Board
Cindy Gustafson, District 5, Vice Chair
The board meeting will be open to in-person attendance. The entire meeting will be available on livestream. Public Comment will be opened for each agenda item, and citizens may comment virtually through a Zoom meeting webinar https://www.placer.ca.gov/boslive utilizing the “raise hand” function or if you have joined the Zoom meeting via phone at 877-853-5247 using the Webinar ID 990 0410 4211 please dial *9 to “raise hand” and queue for Public Comment. Please raise your hand at the time the Chair announces the item. Please Note: There will be no phone reservation line.
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE: Led by County Counsel Karin Schwab
CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. The time allotted per speaker will be set by the Chair at the beginning of Public Comment. The time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly thereafter
9:45 a.m.
A. Placer County Visitor’s Bureau Presentation
1. Receive a presentation from the Placer County Visitor’s Bureau.
1. Receive an informational update on the 2020 Agricultural Crop Report.
2. Receive an informational update on the Agricultural Marketing Program.
3. Approve the Proclamation, declaring October as “Celebrate PlacerGROWN Month” in Placer County and encourage all citizens to support local farmers and ranchers by purchasing locally grown agricultural products.
10:30 a.m.
3. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Conduct a Public Hearing to consider a recommendation from the Placer County Planning Commission for approval of the following:
a. Adopt a Resolution adopting an addendum to the previously certified Placer Vineyards Specific Plan Final Environmental Impact Report.
b. Adopt a Resolution approving amendments to the Placer Vineyards Specific Plan.
c. Adopt an Ordinance approving the Second Amendment to the Second Amended and Restated Development Agreement By and Between the County of Placer and Hodel Family Enterprises LP Relative to Property 1B of the PVSP.
10:45 a.m.
4. COUNTY EXECUTIVE
A. FY 2020 - 21 Capital Facilities Impact Fee Annual Report and Consumer Price Index Adjustment
1. Adopt a Resolution to accept the Placer County Capital Facilities Impact Fee Annual Report and make findings as required by Government Code 66000 et. seq. and by the County’s Public Facilities Fee to record the annual cost of living adjustment of 4.428%.
DEPARTMENT ITEMS to be considered for action as time allows
5. AGRICULTURAL COMMISSION
A. Use of Funds and Reimbursement Agreement with Placer County Water Agency
1. Approve and authorize Agricultural Commissioner/Sealer to execute the Use of Funds and Reimbursement Agreement with Placer County Water Agency establishing a relationship wherein the Placer County Office of the Agricultural Commissioner/Sealer manages implementation of the Sierra Nevada Conservancy Middle Fork American River Watershed Restoration Project Grant activities on behalf of Placer County Water Agency under the County’s U.S. Forest Service Master Stewardship Agreement.
2. Approve a FY 2021-22 Budget Amendment #AM-00553 for CC10018 - Community and Agency Support.
1. Authorize the Director of Facilities Management, or designee, to execute a Job Order Authorization (JOA) with Mesa Energy Systems, Inc. for an amount up to $310,000, which will exceed the $250,000 individual Job Order limit under the Job Order Contract (JOC) agreement, for the Building 301 Improvements Project – Agricultural Department, Weights & Measures, 11412 E Avenue, Placer County Government Center, North Auburn, CA, Capital Project No. PJ01026, and to authorize needed Change Orders not to exceed $28,000, consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code as project funding allows.
2. Authorize the Procurement Manager to amend the JOC, Contract No. SCN102955, with Mesa Energy Systems, Inc. to exceed the JOC aggregate limit of $1,000,000, by $400,000, to allow construction of the Building 301 Improvements Project, as well as for other pending work anticipated to be completed by Mesa Energy Systems, Inc. during the current contract period.
7. HEALTH AND HUMAN SERVCIES
1. Approve an amendment to a contract with Roseville Hospitality LLC dba Hampton Inn & Suites, Roseville of San Francisco, CA for Emergency Lodging services for a maximum increase of $754,929 for a new maximum amount of $4,042,570 through December 31, 2021, to extend the term and increase capacity, as needed, for increased COVID-19 risk subject to available funding.
2. Approve an option to extend the contract with Roseville Hospitality LLC dba Hampton Inn & Suites, Roseville of San Francisco, CA on an as needed basis through March 31, 2022, for a maximum increase of $754,929, for a new maximum amount of $4,797,499 subject to available funding.
3. Approve an extension to a contract with Jani-King of California Inc. of Sacramento, CA for cleaning services at the Hampton Inn & Suites through December 31, 2021.
4. Approve an option to extend the contract with Jani-King of California Inc. of Sacramento, CA for cleaning services at the Hampton Inn & Suites through March 31, 2022.
5. Authorize the Purchasing Manager to sign all required documents.
B. Project Roomkey and Rehousing Strategy FY 2021-22
1. Ratify the Director’s certification to accept from the California Department of Social Services the RoomKey Project and Rehousing Strategy allocation in its total allocated amount of $906,712 to continue the rehousing efforts for FY 2021-22 for Placer County’s RoomKey Project.
C. Ordinance authorizing County of Placer to join Partnership HealthPlan of California Commission
1. Adopt an Ordinance introduced August 31, 2021, authorizing the County of Placer to join Partnership HealthPlan of California Commission.
8. PUBLIC WORKS
A. Placer Commuter Express | Contract Amendment with MV Transportation Inc.
1. Authorize the Director of Public Works, or designee, to execute Amendment No. 2 to Contract 000976 with MV Transportation Inc. to provide operations for Placer Commuter Express for an additional year, in the amount not to exceed $434,528 for the period of November 1, 2021, to October 31, 2022.
9. COUNTY EXECUTIVE
A. Urgency Ordinance | River Fire Debris Removal Program
1. Introduce, waive oral reading and adopt an urgency ordinance establishing standards for the removal of debris generated as a result of the River Fire.
10. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) GOVERNMENT CODE §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) County of Placer v. G&S Carpet Mills, Inc.
Placer County Superior Court Case No. S-CV-0045991
(b) In Re Garland Lew, WCAB Claim
Workers Compensation Appeals Board Case No. ADJ11430869
2. Anticipated Litigation:
(a) Potential exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: Two potential cases
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
11. CLAIMS AGAINST THE COUNTY
A. Reject the following claim(s), as recommended by the offices of County Counsel and Risk Management:
1. 21-072 De La Vega, Peter (Personal Injury) $ 10,000
2. 21-073 Jackson, Debra (Property Damage) $ 1,842.47
3. 21-074 Degaton, Maliya (Property Damage) $800
4. 21-075 Bardeau, Michael (Personal Injury) (Unstated)
5. 21-076 Zickler, Tara (Property Damage) $2,297.78
12. CLERK RECORDER ELECTIONS
1. Adopt a Resolution appointing nominees to terms on the board of directors of the McKinney Water District within Placer County.
13. CLERK OF THE BOARD
A. Minutes
1. Approve the minutes of August 31, 2021
14. COMMITTEES AND COMMISSIONS
1. Approve the appointment of Christopher Hill to Seat #5 on the Civil Service Commission as requested by Supervisor Jones.
B. North Tahoe Regional Advisory Council
1. Approve the appointment of Gerald Herrick to Seat #4 of the North Tahoe Regional Advisory Council as requested by Supervisor Gustafson.
C. Wastewater Advisory Committee
1. Approve the reappointment of Ramzi J. Mahmood to Seat #2, representing Academia, Robin Mahoney to Seat #4, representing Facility Services, and David Slaughter to Seat #8, representing On-Site Sewage Disposal, on the Wastewater Advisory Committee.
D. Wastewater Advisory Committee Appeals Board
1. Approve the reappointment of Ramzi Mahmood to Seat #1, representing Academia, and Robin Mahoney to Seat #2, representing Facility Services, on the Wastewater Advisory Committee Appeals Board.
15. COUNTY EXECUTIVE
A. County Fee Waivers for the Placer County River Fire Victims
B. Reaffirm a Local Emergency in Placer County due to River Fire
1. Adopt a Resolution to reaffirm a Local Emergency in Placer County due to the River Fire.
1. Adopt a Resolution to reaffirm a Local Health Emergency Declaration by the Placer County Interim Health Officer due to the River Fire.
16. FACILITIES MANAGEMENT
A. Notice of Completion | Auburn Jail Generator Replacement Project
1. Adopt a Resolution accepting the Auburn Jail Generator Replacement Project, Project No. PJ00768, located at 2775 Richardson Drive, Auburn, as complete and authorizing the Director of Facilities Management, or designee, to sign and record the Notice of Completion for the contract with PNP Construction, Inc
1. Adopt a Resolution authorizing the Director of Facilities Management, or designee, to execute a lease agreement with Duff Brothers, Joint Venture for Health and Human Services Adult System of Care Public Guardian and Public Administrator Programs to relocate to 1919 Grass Valley Highway, Suite 100 in Auburn for a ten-year initial term with two additional five-year options at $4,761.73 per month with annual increases, and; administer the lease agreement including carrying out the Future Tenant Improvements and Minor Alterations provisions.
17. HEALTH AND HUMAN SERVCIES
A. Prosio Communications Inc. Agreement
1. Approve the award of competitive Request for Proposal (RFP) No. 20197 to Prosio Communications, Inc. of Roseville, CA to provide services for strategic paid marketing campaigns for Placer County’s Health and Human Services Department
2. Approve an agreement related to RFP No. 20197 with Prosio Communications, Inc. of Roseville, CA in an amount not to exceed $399,000 for the period of September 28, 2021, through June 30, 2023, and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments not to exceed $39,900 consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
3. Authorize the Director of Health and Human Services to have the option to renew and execute renewals of the resulting agreement for two subsequent one-year terms in the maximum amount of $200,000 annually with Risk Management and County Counsel concurrence and to sign subsequent amendments up to $20,000 annually consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
B. Educational Support for Dependent Youth | Contract with Placer County Office of Education
1. Approve a matching contract between Placer County Health and Human Services and Placer County Office of Education (PCOE) for the purpose of coordinating Educational Support for Dependent Youth wherein HHS contributes $398,800 and PCOE contributes $1,117,880 for the period of July 1, 2021 through June 30, 2025, and authorize the Director of Health and Human Services to sign the contract with Risk Management and County Counsel concurrence and subsequent amendments up to $39,880 of the HHS contribution and up to $100,000 of the PCOE contribution, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
C. Independent Living Program Services Agreement | Agreement with Placer County Office of Education
1. Approve an amendment with Placer County Office of Education to expand Independent Living Program Services increasing the contract by $22,547 for a total amount not to exceed $829,763 for the entire period July 1, 2020 through June 30, 2022, and authorize the Director of Health and Human Services to sign the amendment with Risk Management and County Counsel concurrence, and to sign subsequent amendments not to exceed $82,976 consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
18. HUMAN RESOURCES
A. Deputy Sheriffs’ Association Compensation and Benefits Adjustments
1. Adopt an Ordinance, introduced September 14, 2021, amending Chapter 3 to adjust the compensation and benefits of employees represented by the Deputy Sheriffs’ Association.
2. Adopt an Uncodified Ordinance, introduced September 14, 2021, adjusting the compensation and benefits of employees represented by the Deputy Sheriffs’ Association.
3. Pass an amended Resolution to implement the adjusted employee retirement contribution to the California Public Employees’ Retirement System for miscellaneous members represented by the Deputy Sheriffs’ Association.
4. Pass an amended Resolution to implement the adjusted employee retirement contribution to the California Public Employees’ Retirement System for safety members represented by the Deputy Sheriffs’ Association.
19. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
A. Motorola Brand Portable and Mobile Radios and Accessories | Motorola Solutions, Inc.
1. Approve a renewal of a countywide agreement with Motorola Solutions, Inc of Schaumburg, IL for Motorola brand portable and mobile radios and compatible accessories, in the maximum amount of $200,000 for the period of October 1, 2021 to September 30, 2022.
2. Approve the option to renew the agreement for two (2) additional one-year periods in a maximum amount of $220,000 annually.
3. Authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
20. PUBLIC WORKS
A. Vehicle Miles Traveled Evaluation Tool Support | Agreement with the Town of Loomis
1. Approve and authorize the Director of Public Works, or designee, to execute an Agreement with the Town of Loomis for ongoing support associated with Placer County Vehicle Miles Traveled Evaluation Tool.
1. Authorize the Director of Public Works, or designee, to execute an Interlocal Cooperative Agreement with the Washoe County Regional Transportation Commission for transit operations and services operated by Tahoe Truckee Area Regional Transit.
21. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
1. Approve appropriation of $4,000 in Revenue Sharing monies to William Jessup University as requested by Supervisor Gore ($1,000), Supervisor Weygandt ($500), Supervisor Holmes ($500), Supervisor Jones ($1,500) and Supervisor Gustafson ($500).
B. The Forgotten Soldier Program
C. Loomis Basin Chamber of Commerce
1. Approve appropriation of $1,650 in Revenue Sharing monies to Loomis Basin Chamber of Commerce as requested by Supervisor Gore ($200), Supervisor Weygandt ($200), Supervisor Holmes ($1,000) and Supervisor Jones ($250).
D. Lincoln Rotary Club Foundation
1. Approve appropriation of $2,000 in Revenue Sharing monies to Lincoln Rotary Club Foundation as requested by Supervisor Weygandt ($1,500) and Supervisor Jones ($500).
E. Gold Country Wildlife Rescue
1. Approve appropriation of $1,700 in Revenue Sharing monies to Gold Country Wildlife Rescue as requested by Supervisor Gore ($250), Supervisor Weygandt ($200), Supervisor Holmes ($500), Supervisor Jones ($250) and Supervisor Gustafson ($500).
1. Approve appropriation of $2,200 in Revenue Sharing monies to Feed the Hungry of Auburn, Junior Livestock Auction, as requested by Supervisor Gore ($250), Supervisor Weygandt ($200), Supervisor Holmes ($1,000), Supervisor Jones ($250) and Supervisor Gustafson ($500).
ADJOURNMENT – To next regular meeting, on October 12, 2021.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
October 12, 2021
October 25, 2021 (Tahoe)
October 26, 2021 (Tahoe)
November 9, 2021
November 30, 2021
December 7, 2021
December 14, 2021
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov
The public’s participation in the Board of Supervisors meeting will be received through the following means:
· The board meeting room will be open to in-person attendance.
· The Board proceedings are available via Zoom and you may also participate in Public Comment by using the “raise hand” function https://www.placer.ca.gov/boslive
· You may call in to listen toll free at 877-853-5247 using the Webinar ID 990 0410 4211.
· Alternatively, citizens may submit their comments in written form at the following link: https://www.placer.ca.gov/FormCenter/Clerk-of-the-Board-29/Public-Comment-Submission-157.
· The public may always email comments to the Clerk of the Board [email protected] or mail the same through the U.S. Postal Service to the County, Attn: Clerk of the Board, 175 Fulweiler Avenue, Auburn, CA 95603.
· All written or emailed public comments received prior to 5 p.m. the day prior to the meeting will be provided to the Board members electronically or in written format.
· Emails received through the Clerk’s email address above during the meeting will still become part of the record for the Board meeting and retained by the Clerk.
· The public may always view a live video feed of the meeting online from the comfort/safety of their own home or workplace at www.placer.ca.gov . Closed captioning is available.
· Board meeting agendas are publicly posted for review on the county website at https://www.placer.ca.gov/6322/_2021