COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, January 10, 2023
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Bonnie Gore, District 1 Jane Christenson, County Executive Officer
Shanti Landon, District 2 Karin Schwab, County Counsel
Jim Holmes, District 3, Vice Chair Megan Wood, Clerk of the Board
Suzanne Jones, District 4 Marci Branaugh, Deputy Clerk of the Board
Cindy Gustafson, District 5, Chair
The board meeting will be open to in-person attendance. The entire meeting will be available on livestream. Public Comment will be opened for each agenda item, and citizens may comment virtually through a Zoom meeting webinar https://www.placer.ca.gov/boslive utilizing the “raise hand” function or if you have joined the Zoom meeting via phone at 877-853-5247 using the Webinar ID 986 4095 4135 please dial *9 to “raise hand” and queue for Public Comment. Please raise your hand at the time the Chair announces the item. Please Note: There will be no phone reservation line.
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE: Led by Supervisor Landon
1. CEREMONIAL ADMINISTRATION OF THE OATH OF OFFICE OF INCOMING SUPERVISORS AND ELECTED OFFICIALS
2. BOARD OF SUPERVISORS
A. Selection of Officers
1. Selection of 2023 Chair.
2. Selection of 2023 Vice-Chair.
CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department. The Board will convene as the Successor Agency for Items 27.A and 27.B. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly thereafter
10:00 a.m.
3. TREASURER-TAX COLLECTOR
1. Adopt a Resolution Authorizing the Issuance and Sale of Special Tax Bonds for the Purpose of Financing Authorized Facilities, and Approving and Authorizing Related Documents and Actions (Improvement Area No. 2 of the County of Placer Community Facilities District No. 2017-1(Riolo Vineyard Specific Plan)).
10:15 a.m.
4. COUNTY EXECUTIVE
A. Presentation | Valley Vision Regarding the Sacramento Region Community Economic Resilience Fund
1. Receive a presentation from Valley Vision regarding the Sacramento Region Community Economic Resilience Fund.
10:40 a.m.
5. PUBLIC WORKS
A. Traffic Mitigation Fee Adjustment | Granite Bay Fee District
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15273(a)(4).
10:50 a.m.
6. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Minor Amendment to Article 9.42: Short Term Vacation Rentals Ordinance
1. Introduce an Ordinance and waive oral reading to amend Placer County Code Chapter 9, Article 9.42, Section 9.42.050(C)(1) and Section 9.42.100(D) to regulate short term vacation rentals.
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15061(b)(3) and 15378.
11:00 a.m.
A. Public Recreation Area Rental Policy and Fee Update
NOTE: Parks staff has requested this item be continued to a date and time certain.
2. Find the actions above statutorily exempt from environmental review pursuant to California Environmental Quality Act Guidelines section 15273(a)(1), (a)(2), and (a)(3).
11:30 a.m.
1. Hold a Final Public Hearing, declaring results of majority protest proceedings, and adopt a Resolution Modifying the Olympic Valley | Alpine Meadows Microtransit District Management District Plan
2. Determine that the proposed actions are each not a project pursuant to the California Environmental Quality Act Guidelines Section 15378.
DEPARTMENT ITEMS to be considered for action as time allows
9. HEALTH AND HUMAN SERVICES
1. Approve an amendment with CF Merced Behavioral, LLC dba Merced Behavioral Center to provide psychiatric skilled nursing facility services for mentally disabled adults to increase the agreement by $130,000 for a new total amount not to exceed $528,000 for the period of July 1, 2021 through June 30, 2023, and authorize the Director of Health and Human Services to execute the amendment with Risk Management and County Counsel concurrence, and to sign subsequent amendments not to exceed $52,800, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
1. Adopt a Resolution to approve an Evergreen Revenue Agreement with the Department of Health Care Services for County-based Medi-Cal Administrative Activities and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
10. PROCUREMENT
A. Correctional Food Services Program | Summit Food Services, LLC
1. Authorize an increase to the existing contract with Summit Food Services, LLC. of Roseville, MN, in the amount of $1,500,000 resulting in a revised not to exceed contract of $14,700,000.
2. Authorize the first of three (3) additional two-year renewals in the amount of $9,000,000 for the period of July 1, 2023 to June 30, 2025.
3. Authorize the Purchasing Manager to execute all required documents.
11. CLERK OF THE BOARD
A. 2023 Board and Commission Assignments
2. Consider assignments and provide direction to staff to bring back final appointments at the January 24, 2023 meeting.
12. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) GOVERNMENT CODE §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) County of Placer v. Mathiopoulos 3M Family Limited Partnership et al.
Placer County Superior Court Case No: S-CV-0047685
(b) In re Frank D. Domeier, WCAB Claim
Workers Compensation Appeals Board Case No: ADJ15772725
(c) In re Robert A. Miller, WCAB Claim
Workers Compensation Appeals Board Case Nos: ADJ14546249; ADJ14628629
(d) In re Vincent P. Parnell, WCAB Claim
Workers Compensation Appeals Board Case Nos: 18-108498; 13-073204; 2010111209; 19-125648; 21-138444; PLA0200285
(e) In re Alisha S. Slater, WCAB Claim
Workers Compensation Appeals Board Case No: ADJ12913539
2. Anticipated Litigation:
(a) Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: One potential case
(b) Potential exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: Two potential cases
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. The Board will convene as the Successor Agency for Items 27.A and 27.B. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
13. AUDITOR
A. Approval CliftonLarsonAllen LLP - Amendment Countywide Audit Services | Exercise Option Year #1
1. Approve a contract amendment of $15,000 and authorize the Auditor-Controller to sign the resulting amendment.
2. Approve a one-year renewal to RFP #20071 with CliftonLarsonAllen LLP in the amount of $218,018 and authorize the Auditor-Controller to sign the resulting contract.
14. CLAIMS AGAINST THE COUNTY
A. Reject the following claim(s), as recommended by the offices of County Counsel and Risk Management:
1. CNDA 22-00067 Beauchamp, Pierre (Property Damage) $1,000
2. CNDA 22-00147 Barraza II, William P. (Personal Injury) Unstated
3. CNDA 22-00149 Paulson, Stephen (Property Damage) Unstated
4. CNDA 22-00151 Vital, Rafael (Bodily Injury) $80,000
5. CNDA 22-00152 Fain, Kristiana (Property Damage) $6,267.14
6. CNDA 22-00153 Clark, Amber (Personal Injury) In Excess Of $25,000
15. CLERK OF THE BOARD
A. Minutes
1. Approve the minutes of November 28, 2022
2. Approve the minutes of November 29, 2022
3. Approve the minutes of December 5, 2022
4. Approve the minutes of December 6, 2022
5. Approve the minutes of December 13, 2022
16. COMMITTEES AND COMMISSIONS
A. Placer County Resource Conservation District
1. Approve reappointment of Jonathan Jue to Seat #2, of the Placer County Resource Conservation District.
B. Roseville Public Cemetery District
1. Approve the appointment of John Parola to the unexpired term of vacant Seat #1 of the Roseville Public Cemetery District as requested by Supervisor Gore.
C. Rural Lincoln Municipal Advisory Council
1. Approve the appointment of Justin Black to Seat #1 of the Rural Lincoln Municipal Advisory Council as requested by Supervisor Landon.
1. Approve the reappointment of Robyn Dahlgren to Seat #1, representing District 1, Nathan Herzog to Seat #2, representing District 2, and Bridget Powers to Seat #6, representing At-Large East of the Sierra Crest, to serve on the Planning Commission.
17. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Housing Development Advisory Taskforce | Expanding Eligibility Requirements for Seat 6
1. Adopt a Resolution superseding Resolution 2021-026 regarding composition of the Housing Development Advisory Taskforce to expand the eligibility requirements for Seat 6 to include attorneys experienced in housing/land use or individuals experienced with land use planning or consulting, real estate appraising, or civil engineering.
18. COUNTY COUNSEL
A. Law Library Board of Trustees
1. Re-appoint Karin Schwab or designee and Joseph Speaker to the Law Library Board of Trustees.
19. COUNTY EXECUTIVE
A. Authorize Acceptance and Administration of the 2022 Clean Air Center Program Grant
1. Authorize the County Executive Officer or designee to sign the Clean Air Center Program Grant Agreement on behalf of Placer County.
2. Authorize the Director of Facilities Management or designee to, accept on behalf of Placer County, the portable clean air center equipment valued at $281,272.78 for use as described under the terms of the grant agreement.
1. Adopt findings to continue authorization of teleconference attendance for members of County committees and commissions pursuant to Assembly Bill 361 as codified in Government Code section 54953.
C. Grant Agreement with Foresthill Fire Protection District FY 2021-22
1. Approve a Grant Agreement with Foresthill Fire Protection District, subject to County Counsel and Risk Management concurrence, in the amount of $19,983 to fund a portion of its operations that occur in proximity to the Middle Fork Project area.
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15378 and 15061(b)(3).
D. Grant Agreement with Foresthill Fire Protection District FY 2022-23
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15378 and 15061(b)(3).
E. Placer County Board of Supervisors’ Governance Manual and Rules of Procedure
1. Adopt a Resolution approving the “Placer County Board of Supervisors’ Governance Manual and Rules of Procedure” and rescission of the “Placer County Board of Supervisors’ Procedures”.
20. FACILITIES MANAGEMENT
A. Approve Plans and Specifications | Job Order Contracting
1. Approve Plans, Specifications and Construction Task Catalog for Job Order Contracting, for up to five contractors, with one-year contract terms and authorize staff to advertise for bids.
2. Determine that the proposed actions are each exempt from environmental review under the California Environmental Quality Act Guidelines Section 15378(a).
B. Lease Amendment | Mary Louise Morrison 1994 Revocable Trust
1. Authorize the Director of Facilities Management, or designee, to execute and administer the amendment to add five years to the term of Lease Agreement CN028071 between County of Placer and Mary Louise Morrison 1994 Revocable Trust 5415 Ranch House Road, Sheridan, CA; and authorize the Director of Facilities Management, or designee, to negotiate and administer future amendments upon County Counsel and Risk Management approval.
2. Make a finding that the requested action is exempt from California Environmental Quality Act review pursuant to CEQA Guidelines Section 15301.
21. HEALTH AND HUMAN SERVICES
A. Reaffirm a Local Health Emergency Declaration Due to the Mosquito Fire
1. Adopt a Resolution to reaffirm a Local Health Emergency Declaration by the Placer County Interim Health Officer due to the immediate public health threat caused by hazardous waste and debris from the Mosquito Fire.
B. Umbrella Contract for Emergency Veterinary Services
1. Authorize Bluepearl Operations, LLC dba Bluepearl Pet Hospital be added to the umbrella agreement for the provision of emergency veterinary services by an identified list of providers from July 1, 2022 through June 30, 2024 in an amount not to exceed $100,000; approve the updated provider list and authorize the Director of Health and Human Services, or designee, to execute any needed provider agreements, amendments, or other documents utilizing applicable County processes with Risk Management and County Counsel concurrence.
C. Homeless Outreach Workers | Agreement with the City of Roseville
1. Approve an amendment with the City of Roseville to provide homeless outreach workers, to extend the term an additional year for a revised term of November 21, 2019 through December 31, 2023, in a decreased amount of $80,000, and authorize the Director of Health and Human Services to sign the amendment with Risk Management and County Counsel concurrence, and sign subsequent amendments up to $8,000, consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
D. Revised General Relief Program Policy Manual
1. Adopt the revised Placer County General Relief Program Policy Manual to replace all prior General Relief program policies, manuals, and resolutions.
1. Approve the Memorandum of Understanding (MOU) with the California Department of Social Services (CDSS), for an indefinite period, for the purpose of authorizing Placer County’s continued access to the TALX/Equifax Corporation a.k.a. The Work Number, to verify program participant’s employment, income and other work-related information, and authorize the Director of Health and Human Services to sign the MOU with Risk Management and County Counsel concurrence, and sign subsequent amendments consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
F. Operations of 211 to Schedule Volunteer Income Tax Assistance Appointments
1. Approve an agreement with Nevada Sierra Connecting Point Public Authority to utilize 211 referral services to receive calls, set appointments for the Volunteer Income Tax Assistance program, and refer Placer County callers to apply for Medi-Cal in an amount not to exceed $10,000 for the period of January 1, 2023 through April 30, 2023, and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $1,000 consistent with subject matter and scope of work with Risk Management and County Counsel concurrence.
22. HUMAN RESOURCES
A. Updates to the Uncodified Schedule of Classifications and Compensation Ordinance
1. Adopt an Ordinance, introduced December 13, 2022, to amend the uncodified Schedule of Classifications and Compensation Ordinance related to Public Health Epidemiologists and Utility Operations Supervisor.
1. Adopt an Ordinance, introduced December 13, 2022, to amend the uncodified Schedule of Classifications and Compensation Ordinance to implement the approved salaries for the classifications of Local Agency Formation Commission Executive Officer and the Director of Air Pollution Control.
C. Equal Employment Opportunity Program 2023
1. Approve and adopt the Equal Employment Opportunity Program effective January 1, 2023 through December 31, 2023.
23. INFORMATION TECHNOLOGY
A. Purchase of Computer Equipment for Information Technology Security
1. Approve Budget Amendment #AM-00752 in the amount of $25,074 increasing the Equipment ledger within the Information Technology FY2022-23 Budget.
2. Authorize the Purchasing Manager to execute purchase orders with Dell Technologies for two Dell servers, in a total amount not to exceed $28,233.
3. Approve the purchase of Capital Assets (two Dell servers) and delegate authority to the Purchasing Manager to execute related purchase orders.
24. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
A. Caseload Explorer Annual Software Maintenance and Support | AutoMon LLC
1. Approve an increase to contract number SCN104709 with AutoMon LLC of Scottsdale, AZ for software license fees, support and related services for the Probation Caseload Explorer case management system in the amount of $14,236.79 for a revised maximum amount of $128,131.37 through January 31, 2023.
2. Authorize the Purchasing Manager to sign all required documents subject to department concurrence and available funding.
B. Facility Rental for COVID-19 Testing Services | Tahoe Forest Hospital District
1. Approve an increase to an agreement with Tahoe Forest Hospital District of Truckee, CA in the amount of $9,600 for a new total of $108,800 for rental of space at 10998 Donner Pass Road, Truckee, CA for use as a COVID-19 testing site through March 31, 2023.
2. Authorize the Purchasing Manager to sign all related documents.
25. PUBLIC WORKS
A. Acknowledgement of Payment and Release of Lien | Kristian and Anne Lorene Grasberger
1. Approve and authorize acknowledgement of payment and release of lien regarding Assessor Parcel Number 052-172-004-000 and authorize the Director of Public Works, or designee, to execute all documentation necessary to release the lien.
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15378(a) and 15378(b)(5).
B. Middle Fork Hydroelectric Project | Consultant Services Agreement with Energy Analytics
1. Authorize the County Executive Officer, or designee, to sign a Consultant Services Agreement with Energy Analytics for Middle Fork Project Hydroelectric energy consulting in an amount not to exceed $100,000, subject to Risk Management and County Counsel concurrence.
2. Determine that the proposed action is not a project pursuant to the California Environmental Quality Act Guidelines Section 15378(b)(5).
1. Adopt a Resolution ratifying the submission of a grant application by the Sacramento Groundwater Authority (SGA) to the California Department of Water Resources (DWR) to receive funding on behalf of the West Placer Groundwater Sustainability Agency, authorizing the SGA to enter into a funding agreement with DWR, and authorizing the SGA to prepare and execute grant documents as required by DWR.
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15378(a) and 15378(b)(5).
D. Parking Ordinance Update | Various County Roadways
1. Adopt an Ordinance introduced on December 13, 2022, to amend provisions of Chapter 10, Article 10.12, Section 10.12.120 of the Placer County Code regarding parking restrictions on various County roadways.
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15301 and 15061(b)(3).
26. SHERIFF
A. California Department of Parks and Recreation Off-Highway Vehicle Grant
1. Adopt a Resolution authorizing the Sheriff, or a designee, to execute two grant awards in the combined amount of $197,763 from the California Department of Parks and Recreation Off-Highway Motor Vehicle Recreation Division for the term of September 6, 2022 to September 5, 2023. A combined county match for the two projects of $65,921 is required.
27. SUCCESSOR AGENCY
A. Successor Agency Contracts for Fiscal Year 2023-24
1. Authorize the Purchasing Manager to renew and execute third party service contracts for the Successor Agency with Burke, Williams & Sorenson, LLP for Legal Services in the amount of $20,000; Gensburg and Sons for Snow Removal and Maintenance in the amount of $32,000; Goodwin Consulting Group for Bond Services in the amount of $10,800; and Rock and Rose for Property Maintenance in the amount of $20,000 for the period of July 1, 2023, through June 30, 2024.
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15378 and 15061(b)(3).
1. Adopt a Resolution approving the submission of the Recognized Obligation Payment Schedule (ROPS) for the period July 1, 2023, through June 30, 2024, to the Placer County Oversight Board for approval.
2. Determine that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15378 and 15061(b)(3).
28. TREASURER-TAX COLLECTOR
A. Delegation of Authority to Invest
1. Adopt a Resolution renewing the delegation of authority to invest certain funds under the control of the Board of Supervisors to the Treasurer for the 2023 calendar year.
ITEMS FOR INFORMATION:
29. AUDITOR
30. TREASURER-TAX COLLECTOR
A. Treasurer’s Statement for the Month of October and November 2022
ADJOURNMENT – To next special meeting, on January 23, 2023.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
January 23, 2023 (Tahoe)
January 24, 2023 (Tahoe)
February 14, 2023
February 28, 2023
March 14, 2023
March 28, 2023
April 11, 2023
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov
The public’s participation in the Board of Supervisors meeting will be received through the following means:
· The board meeting room will be open to in-person attendance.
· The Board proceedings are available via Zoom and you may also participate in Public Comment by using the “raise hand” function https://www.placer.ca.gov/boslive
· You may call in to listen toll free at 877-853-5247 using the Webinar ID 986 4095 4135.
· Alternatively, citizens may submit their comments in written form at the following link: https://www.placer.ca.gov/FormCenter/Clerk-of-the-Board-29/Public-Comment-Submission-157.
· The public may always email comments to the Clerk of the Board [email protected] or mail the same through the U.S. Postal Service to the County, Attn: Clerk of the Board, 175 Fulweiler Avenue, Auburn, CA 95603.
· All written or emailed public comments received prior to 5 p.m. the day prior to the meeting will be provided to the Board members electronically or in written format.
· Emails received through the Clerk’s email address above during the meeting will still become part of the record for the Board meeting and retained by the Clerk.
· The public may always view a live video feed of the meeting online from the comfort/safety of their own home or workplace at www.placer.ca.gov . Closed captioning is available.
· Board meeting agendas are publicly posted for review on the county website at https://www.placer.ca.gov/8483/_2023