COUNTY OF PLACER
BOARD OF SUPERVISORS
SUMMARY ACTION
Tuesday, January 24, 2023
9:00 a.m.
Bonnie Gore, District 1 Jane Christenson, County Executive Officer
Shanti Landon, District 2 Karin Schwab, County Counsel
Jim Holmes, District 3, Chair Megan Wood, Clerk of the Board
Suzanne Jones, District 4, Vice Chair Marci Branaugh, Deputy Clerk of the Board
Cindy Gustafson, District 5
The board meeting will be open to in-person attendance. The entire meeting will be available on livestream. Public Comment will be opened for each agenda item, and citizens may comment virtually through a Zoom meeting webinar https://www.placer.ca.gov/boslive utilizing the “raise hand” function or if you have joined the Zoom meeting via phone at 877-853-5247 using the Webinar ID 931 9998 9393 please dial *9 to “raise hand” and queue for Public Comment. Please raise your hand at the time the Chair announces the item. Please Note: There will be no phone reservation line.
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
MEETING LOCATION:
North Tahoe Event Center
8318 North Lake Blvd.
Kings Beach, CA. 96143
FLAG SALUTE – Led by County Executive Officer Jane Christenson
CONSENT AGENDA: Consent Item 17.C was pulled for discussion. Supervisor Gustafson recused herself from item 15.A. Remainder of Consent Agenda approved as indicated.
MOTION: Gore/Jones/Unanimous Roll Call Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
VOTE on 15.A.: Gore/Jones/Roll Call Vote 4:0:1
AYES: Gore, Landon, Jones, Holmes
NOES: None
RECUSED: Gustafson
BOARD OF SUPERVISORS PAGE 2
JANUARY 24, 2023
CONSENT ITEMS PULLED FOR DISCUSSION
17. HEALTH AND HUMAN SERVICES
C. Behavioral Health Continuum Infrastructure Program Round 3 Increase and Advocates for Mentally Ill Housing, Inc. Amendment
1. Adopted Resolution 2023-020 ratifying the Director of Health and Human Services’ grant application from the State Behavioral Health Continuum Infrastructure Program (BHCIP) Round 3 for a site at the Home Key Round Two location increasing the amount by $42,886 for a new total amount not to exceed $391,931 and authorized the Director of Health and Human Services, or designee, to sign the resulting agreement and all related paperwork with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $39,193 consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
2. Approved an amendment to the agreement with Advocates for Mentally Ill Housing, Inc. (AMI Housing) to provide funding towards the Capital Improvements at the Home Key Round Two site increasing the funds by $352,000 for a total amount not to exceed $5,045,345 and increasing the term by six months for a revised term of December 14, 2021 through December 31, 2023, and authorized the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $100,000 consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
3. Authorized the Director of Health and Human Services or designee to execute a multi-year deed restriction with County Counsel concurrence to AMI Housing in favor of the County or an amendment to the existing deed restriction for the Homekey Round 2 Property as necessary for compliance with the BHCIP Round 3 grant.
4. Approved a FY 2022-23 Budget Amendment #AM-00769 for CC14001-Adult System of Care in the amount of $294,000.
5. Found that the requested contract actions are exempt from California Environmental Quality Act review pursuant to CEQA Guidelines Section 15301 and the requested budget action is not a project pursuant to CEQA Guidelines Section 15378(b)(4).
MOTION: Jones/Gore/Unanimous Roll Call Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
PUBLIC COMMENT: 1.) Stefanie Morris thanked the Board for approving Item 20.A. 2.) Wes Moody thanked the Board for the Revenue Sharing funds approved by the Board for the Tahoe Nordic Search and Rescue Team, Inc. 3.) Ellie Waller expressed concerns of transparency for meetings relating to the Kings Beach beautification project. 4.) Ann Nichols expressed concerns regarding Tahoe Prosperity Center’s plan for the Tahoe area. 5.) Brendan Gibbons shared setbacks he is experiencing getting into Workforce Housing in Hopkins Village. 6.) Sandy shared concerns for laws being passed in Illinois related to gun control.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS: None
JANUARY 24, 2023
TIMED ITEMS to be discussed at the time shown or shortly thereafter
9:30 a.m.
1. PUBLIC WORKS
1. Conducted a Public Hearing to consider all protests. The clerk announced a majority protest vote was not received with one ballot in protest and ten ballots in favor received; to the dissolution of County Service Area 28 (CSA 28), Zone of Benefit No. 187 (Zone 187), tabulate ballots, and determine whether more than 50 percent of the total number of voters residing within Zone 187 have filed written objections to the dissolution.
2. Adopted Resolution 2023-022 dissolving CSA 28, Zone 187, ceasing extended services and all related charges and authorizing the Director of Public Works, or designee, to prepare and execute an agreement with the Retreat at Northstar Association (RNA) for the disposition of unexpended funds.
3. Determined the proposed action is not a project pursuant to CEQA Guidelines Section 15378.
MOTION: Gustafson/Jones/Unanimous Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
2. COUNTY EXECUTIVE
A. Amendment to Agreement with California Department of Housing and Community Development
1. Adopted Resolution 2023-023 approving an amendment to the Standard Agreement between the County of Placer and the California Department of Housing and Community Development numbered 20-CDBG-CV2-3-00110 dated September 20, 2021.
MOTION: Jones/Landon/Unanimous Roll Call Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
9:45 a.m.
3. COUNTY EXECUTIVE
A. Community Development Block Grant Microenterprise Assistance Program Revised Guidelines, and Loan Review Committee
2. Approved revisions to the Loan Review Committee criteria, within the MAP Guidelines.
3. Approved the revised CDBG Business Assistance Program (BAP) Guidelines, and authorized the Economic Development Director, or designee, to modify the BAP program loan documents as needed to meet program requirements and to execute all documents and agreements in conformance with the requirements of the MAP Program; and
4. Approved revisions to the Loan Review Committee criteria, within Section 4.4 of the BAP Guidelines.
5. Authorized the County Executive Officer or designee to execute an Agreement with Sierra Business Council, for the term of January 11, 2023, through December 31, 2023, with a not to exceed amount of $200,000 funded by a CDBG grant with no net cost to the County, subject to County Counsel and Risk Management concurrence.
6. Determined that the proposed actions are exempt pursuant to the National Environmental Policy Act (NEPA) per 24 CFR 58.34(a):(2) Financial Services, (3) Administrative and Management Activities, and (9) Technical Assistance and the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
MOTION: Gustafson/Jones/Unanimous Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
BOARD OF SUPERVISORS PAGE 4
JANUARY 24, 2023
10:00 a.m.
4. COUNTY EXECUTIVE
A. North Lake Tahoe Resort Association | Community Vitality and Economic Sustainability Program
1. Received a presentation and provided feedback on the North Lake Tahoe Resort Association's Community Vitality and Economic Sustainability Program framework to guide the allocation of a percentage of Transient Occupancy Tax funds to transportation and workforce housing initiatives in eastern Placer County.
10:20 a.m.
5. COUNTY EXECUTIVE
A. Capital Projects Advisory Committee FY 2022-23 Capital Project Recommendations
1. Received a staff presentation outlining the Capital Projects Advisory Committee (CAP Committee) FY 2022-23 recommendation to allocate Transient Occupant Tax (TOT) funds to capital projects in eastern Placer County, consistent with the Tourism Master Plan.
2. Approved the allocation for up to $4,493,818 in TOT funds consistent with CAP Committee recommendation for eight capital projects as identified and described in Attachment B of the staff report.
3. Approved a FY 2022-23 Budget Amendment AM-00767 in the amount of $443,719 increasing expenditure authority in CC10020 Tahoe Economic and Community Enhancement Fund and cancelling reserves in FD10201 Tahoe Economic and Community Enhancement Fund by the same amount.
4. Directed staff to prepare agreements for said TOT funds for capital projects approved by your Board, and authorized the County Executive Officer, or designee, to execute such agreements upon County Counsel and Risk Management approval. For those projects that are County department lead, reporting and performance criteria for each project would be established for use of the TOT funds.
5. Determined that the proposed actions are each not a project pursuant to the California Environmental Quality Act Guidelines Section 15378.
MOTION: Gustafson/Gore/Unanimous Roll Call Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
DEPARTMENT ITEMS to be considered for action as time allows
6. HEALTH AND HUMAN SERVICES
A. Amendment with Prosio Communications, Inc.
1. Approved an amendment with Prosio Communications, Inc. (Prosio) to increase funding by $660,000 for a new total amount not to exceed $1,059,000 and increase the term an additional year for a revised term of September 28, 2021 through June 30, 2024, and authorized the Director of Health and Human Services, or designee, to sign the amendment with Risk Management and County Counsel concurrence, and sign subsequent amendments up to $100,000, consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
2. Approved an option to renew the resulting agreement for two subsequent one-year terms in the maximum amount of $499,000 annually, and authorized the Director of Health and Human Services, or designee, to sign the resulting renewals with Risk Management and County Counsel concurrence and to sign subsequent amendments up to $49,000 annually consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
MOTION: Gore/Gustafson/Unanimous Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
BOARD OF SUPERVISORS PAGE 5
JANUARY 24, 2023
B. Amendment with Advocates for Mentally Ill Housing, Inc.
1. Approved an amendment with Advocates for Mentally Ill Housing, Inc. for Permanent Supportive Housing Units in Tahoe to increase the agreement by $700,000 for a new total amount not to exceed $2,207,835 for the period of October 1, 2019 through June 30, 2023, and authorized the Director of Health and Human Services to sign the amendment with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $100,000, consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.
2. Found that the requested contract actions are exempt from California Environmental Quality Act review pursuant to CEQA Guidelines Section 15301.
MOTION: Gustafson/Landon/Unanimous Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
C. Application for Behavioral Health Continuum Infrastructure Program Funding Round 5
1. Adopted Resolution 2023-024 authorizing the Director of Health and Human Services to submit a grant application to the California Department of Health Care Service’s (DHCS) Behavioral Health Continuum Infrastructure Program (BHCIP) Round 5 for a site at the Placer County Government Center and authorized the Director of Health and Human Services, or designee, to sign the resulting agreement and all related paperwork with Risk Management and County Counsel concurrence.
2. Authorized the County Executive Officer and Division Director of the Adult System of Care acting as Behavioral Health Director to submit Letters of Support on behalf of Placer County to be included with the BHCIP grant application.
3. Found that the requested grant application and letter of support are each not a project pursuant to CEQA Guidelines Section 15378(b)(4) and if awarded, subsequent contract actions are exempt from California Environmental Quality Act review pursuant to CEQA Guidelines Section 15301.
MOTION: Gore/Jones/Unanimous Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
7. INFORMATION TECHNOLOGY
A. Three-Year Microsoft Enterprise Agreement | Dell Marketing LP
1. Approved the award of an agreement for a three-year Microsoft Enterprise Software Licensing Agreement to Dell Marketing LP of Round Rock, TX leveraging Riverside County’s statewide competitively awarded Microsoft Enterprise Agreement in the maximum amount of $4,483,800 for the period February 1, 2023 through January 31, 2026, funded by the Information Technology Department’s FY 2022-23 Final Budget, and FY 2023-24 and FY 2024-25 Requested Budgets.
2. Authorized change orders not to exceed a cumulative amount of $448,380, consistent with the Procurement Policy.
3. Authorized the Purchasing Manager to sign all required documents.
MOTION: Jones/Gore/Unanimous Vote 5:0
AYES: Gore, Landon, Jones, Gustafson, Holmes
BOARD OF SUPERVISORS PAGE 6
JANUARY 24, 2023
8. COUNTY EXECUTIVE
A. Mobile Temporary Shelter Management Agreement | First Step Communities
1. Authorized the County Executive Officer, or designee, to amend an agreement with First Step Communities for management of a mobile temporary shelter on the Placer County Government Center to increase funding for a total amount not to exceed $1,088,513.90 through June 30, 2023, and to execute all required documents, subject to Risk Management and County Counsel concurrence.
2. Authorized the use of $1,088,513.90 of American Rescue Plan Act (ARPA) funds to fund this agreement.
3. Approved a Fiscal Year 2022-23 budget amendment AM#00777 for CC10018 – Community and Agency Support.
4. Determined the proposed action is not a project pursuant to CEQA Guidelines § 15378.
MOTION: Gore/Landon/Roll Call Vote 3:2
AYES: Gore, Landon, Holmes
NOES: Jones, Gustafson
9. COUNTY COUNSEL / ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) GOVERNMENT CODE §54956.9 - CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) In re Brent E. Deupree, WCAB Claim
Workers Compensation Appeals Board Case Nos: ADJ9931986; ADJ9941063; ADJ11909005; ADJ12993896; ADJ14969683; ADJ16218182
The Board heard a report and authorized settlement on a 5-0 vote.
(b) In re Steven Lawicka, WCAB Claim
Workers Compensation Appeals Board Case Nos: ADJ14635333; ADJ13271780
The Board heard a report and authorized settlement on a 5-0 vote.
(c) In re Donald G. Murchison, WCAB Claim
Workers Compensation Appeals Board Case No: ADJ13798476
The Board heard a report and authorized settlement on a 5-0 vote.
2. Anticipated Litigation:
(a) Potential exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: Two potential cases
First Potential Case: The Board heard a report. No action requested or taken.
Second Potential Case: The Board heard a report and provided direction on a 5-0 vote.
BOARD OF SUPERVISORS PAGE 7
JANUARY 24, 2023
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
10. CLAIMS AGAINST THE COUNTY
A. Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:
1. CNDA 22-00096 Guillermo, Carrasco (Property Damage) Unstated
2. CNDA 22-00126 Abate, Martin (Property Damage) Unstated
3. CNDA 22-00160 Wickendorf, Stephen (Property Damage) $357.13
4. CNDA 23-00001 Mackie, Patrick O (Property Damage) $4000.00
5. CNDA 23-00003 Broderick, Michael J (Property Damage) $5,902.54 Plus
6. CNDA 23-00004 Adamski, Tina (Property Damage) $2,1903.00
7. CNDA 23-00005 Hernandez, Judy (Property Damage) Unstated
8. CNDA 23-00006 Ascher, Lisa (Property Damage) $1,249.74
11. CLERK OF THE BOARD
A. 2023 Boards and Commissions Assignments
1. Confirmed the 2023 Boards and Commissions Appointment Assignments.
B. County of Placer-PCWA Water Committee Appointments
1. Appointed Supervisor Holmes and Supervisor Gustafson as Primary members with Supervisor Landon as the Alternate member to serve on the County of Placer-PCWA Water Committee.
12. CLERK-RECORDER-ELECTIONS
A. Certification of Election Results | November 8, 2022 General Election
1. Received the County Clerk-Recorder-Registrar of Voters’ Certificate of Election Results and Official Final Results for the November 8, 2022, General Election
13. COMMITTEES & COMMISSIONS
A. Granite Bay Municipal Advisory Council
1. Approved the reappointment of Virgil Anderson to Seat #1, Nick Johnson to Seat #2, Gary Flanagan to Seat #3, Amber Beckler to Seat #4, Kristine Johnson to Seat #5, Sandra Harris to Seat #6, and Christopher Hill to Seat #7 of the Granite Bay Municipal Advisory Council as requested by Supervisor Jones.
B. North Auburn Municipal Advisory Council
1. Approved the reappointment of Gregory Wilbur to Seat #1, Laurence Farinha to Seat #3, Mark Watts to Seat #4, Dave Hungerford to Seat #6, and Albert Lombardo to Seat #7 of the North Auburn Municipal Advisory Council.
C. Tahoe Basin Design Review Committee
1. Approved the reappointment of Jim Williamson to Seat #5, Clare Walton to Seat #6, and Jonathan Chorey to Seat #7 of the Tahoe Basin Design Review Committee.
14. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Minor Amendment to Article 9.42: Short Term Vacation Rentals Ordinance
1. Adopted Ordinance 6185-B introduced on January 10, 2023 amending Chapter 9, Article 9.42 of the Placer County Code to regulate short-term rentals.
BOARD OF SUPERVISORS PAGE 8
JANUARY 24, 2023
15. COUNTY EXECUTIVE
A. Revised Tourist Accommodation Unit Transfer Agreement for the Tahoe City Lodge Project
1. Approved a revised Tourist Accommodation Unit Transfer Agreement for the Tahoe City Lodge project and authorized the County Executive, or designee, to execute the agreement upon County Counsel and Risk Management concurrence.
2. Approved the disposal of intangible Capital Asset BA0008916 for 60 Tahoe Vista and Carnelian Bay Tourist Accommodation Units.
3. Determined that the proposed actions are exempt from environmental review under the California Environmental Quality Act Guidelines Sections 15061(b)(3) and 15301.
B. Placer County 2023 Legislative Platform
1. Approved the Placer County 2023 Legislative Platform and authorize staff to pursue actions and to coordinate the advocacy program.
C. Federal and State Disaster Assistance Funding Governing Body Resolution
1. Adopted Resolution 2023-012 authorizing designated staff to perform all actions necessary to obtain and manage funds received through the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 and/or the California Disaster Assistance Act.
D. Reaffirm the Proclamation of a Local Emergency in Placer County due to the December 26, 2021 Winter Storms
1. Adopted Resolution 2023-013 to reaffirm the Proclamation of a local emergency in Placer County due to the December 26, 2021 Winter Storms.
E. Reaffirm the Proclamation of a Local Emergency in Placer County due to the Mosquito Fire
1. Adopted Resolution 2023-014 to reaffirm the Proclamation of a Local Emergency in Placer County due to the Mosquito Fire.
F. Truckee Fire Protection District Capital Improvement Plan and Fire Mitigation Fee Expenditure Plan for FY 2022-23
1. Adopted Resolution 2023-015 to approve the Truckee Fire Protection District Capital Improvement Plan and Mitigation Fee Expenditure Plan for FY 2022-23, to take effect March 25, 2023.
G. Findings to Continue Authorization of Teleconference Attendance by Members of County Committees and Commissions Pursuant to Government Code Section 54953
1. Adopted findings to continue authorization of teleconference attendance for members of County committees and commissions pursuant to Assembly Bill 361 as codified in Government Code section 54953.
16. FACILITIES MANAGEMENT
A. Notice of Completion | 1000 Sunset Roof Renewal Project, Rocklin, CA
1. Adopted Resolution 2023-016 accepting the Placer County 1000 Sunset Building Roof Renewal, Project No. PJ01783, located at 1000 Sunset Boulevard, Rocklin, CA, as complete and authorizing the Director of Facilities Management, or designee, to sign and record the Notice of Completion for the contract with California Single Ply, Inc.
2. Determined that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301.
BOARD OF SUPERVISORS PAGE 9
JANUARY 24, 2023
1. Adopted Resolution 2023-017 authorizing the Director of Facilities Management, or designee, to execute a Lease Rider Agreement (Lease Rider) with Mercy Housing California 99, L.P. (Mercy) and the State of California Department of Housing and Community Development (HCD) and perform all necessary actions consistent with the terms of the Lease Rider subject to County Counsel and Risk Management concurrence.
2. Determined that the requested action is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15061(b)(3).
17. HEALTH AND HUMAN SERVICES
A. Reaffirm a Local Health Emergency Declaration Due to the Mosquito Fire
1. Adopted Resolution 2023-018 to reaffirm a Local Health Emergency Declaration by the Placer County Interim Health Officer due to the immediate public health threat caused by hazardous waste and debris from the Mosquito Fire.
B. Acceptance of Donations
1. Adopted Resolution 2023-019 authorizing the Health and Human Services Director or designee to accept items donated to the Animal Services Division with an estimated individual value of $2,500 or less and use in its daily operations or to distribute donated items for the public benefit of animals in Placer County.
2. Received a report that Animal Services received a $25,000 cash donation.
C. ITEM REMOVED
FOR DISCUSSION Behavioral Health Continuum Infrastructure Program Round
3 Increase and Advocates for Mentally Ill Housing, Inc. Amendment
1. Adopt a
Resolution ratifying the Director of Health and Human Services’ grant
application from the State Behavioral Health Continuum Infrastructure Program
(BHCIP) Round 3 for a site at the Home Key Round Two location increasing the
amount by $42,886 for a new total amount not to exceed $391,931 and authorize
the Director of Health and Human Services, or designee, to sign the resulting
agreement and all related paperwork with Risk Management and County Counsel
concurrence, and to sign subsequent amendments up to $39,193 consistent with
the agreement’s subject matter and scope of work with Risk Management and
County Counsel concurrence.
2. Approve an
amendment to the agreement with Advocates for Mentally Ill Housing, Inc. (AMI
Housing) to provide funding towards the Capital Improvements at the Home Key
Round Two site to increase funds by $352,000 for a total amount not to exceed
$5,045,345 and increase the term by six months for a revised term of December
14, 2021 through December 31, 2023, and authorize the Director of Health and
Human Services to sign the agreement with Risk Management and County Counsel
concurrence, and to sign subsequent amendments up to $100,000 consistent with
the agreement’s subject matter and scope of work with Risk Management and
County Counsel concurrence.
3. Authorize the
Director of Health and Human Services or designee to execute a multi-year deed
restriction with County Counsel concurrence to AMI Housing in favor of the
County or an amendment to the existing deed restriction for the Homekey Round 2
Property as necessary for compliance with the BHCIP Round 3 grant.
4. Approve a FY
2022-23 Budget Amendment #AM-00769 for CC14001-Adult System of Care in the
amount of $294,000.
5. Make a finding
that the requested contract actions are exempt from California Environmental
Quality Act review pursuant to CEQA Guidelines Section 15301 and the requested
budget action is not a project pursuant to CEQA Guidelines Section 15378(b)(4).
BOARD OF SUPERVISORS PAGE 10
JANUARY 24, 2023
1. Approved submission of the application with the California Department of Social Services for the Community Care Expansion Preservation Program for a period through June 30, 2029 to increase the application request by an additional $198,527 in Operating Subsidy Payments in a new amount not to exceed $933,196, with the initial County match up to $73,466 now being a reduced amount of $53,466, and authorized the Director of Health and Human Services to determine the start date and execute the resulting agreement, to accept additional related funds not to exceed $100,000, with a County match up to $10,000, and to sign related amendments and documentation related to this funding, consistent with the subject matter and scope of work, with Risk Management and County Counsel concurrence.
2. Found that the requested contract actions are exempt from California Environmental Quality Act review pursuant to CEQA Guidelines Section 15301.
E. County Privacy and Security Agreements
1. Authorized the Director of Health and Human Services, or designee, to extend the term of the Medi-Cal Privacy and Security Agreements by an additional year with both the California Department of Social Services and the California Department of Health Care Services for a revised end date of March 1, 2024.
18. INFORMATION TECHNOLOGY
A. Microsoft Enterprise Unified Support | Microsoft Corporation
1. Approved the renewal of a contract for technical support and related services with Microsoft Corporation of Redmond, WA in the maximum amount of $130,000 for the period of February 1, 2023 through January 31, 2024.
2. Approved the option to renew the contract for two (2) additional one-year terms in the annual maximum amount of $130,000 and authorized change orders not to exceed a cumulative amount of $13,000, consistent with the Procurement Policy.
3. Authorized the Purchasing Manager to sign all required documents subject to department concurrence and available funding.
19. PARKS AND OPEN SPACE
A. Hidden Falls Regional Park Trails and Open Space Expansion Project – Phase 1: Twilight Ride Public Well Project | Approve Plans and Specifications / Authorization to Advertise
1. Adopted Resolution 2023-021 to approve the plans and specifications for the Hidden Falls Regional Park Trails and Open Space Expansion Project – Phase 1: Twilight Ride Public Well Project, and authorized the Director of Parks and Open Space, or designee, to advertise for construction bids.
2. Authorized the Director of Parks and Open Space, or designee, to award the competitive bid for the Hidden Falls Regional Park Trails and Open Space Expansion Project – Phase 1: Twilight Ride Public Well Project to the lowest responsible and responsive bidder in an amount not to exceed $110,000 and to execute all required documents.
3. Authorized the Director of Parks and Open Space, or designee, to execute contract amendments and change orders in accordance with the Public Contract Code and County Procurement Policy Manual and subject to County Counsel and Risk Management concurrence.
4. Found the actions above consistent with the certified Subsequent Environmental Impact Report for the Hidden Falls Regional Park Trails Expansion Project (State Clearinghouse No. 2007062084) that was adopted on March 8, 2021.
BOARD OF SUPERVISORS PAGE 11
JANUARY 24, 2023
20. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
A. Interactive Forest/Wildfire Resilience Mapping and Related Decision Support Services | Vibrant Planet
1. Approved a Master Services Agreement with Vibrant Planet, PBC, a Public Benefit Corporation, of Los Altos, CA, in the maximum amount of $120,316 for data development and service work associated with the deployment of Land Tender used to support the Placer County Agricultural Commissioner and Sealer of Weights and Measures Department operations.
2. Authorized change orders in the aggregate amount of up to $12,032, consistent with Placer County’s Procurement Policy.
3. Approved the option to renew the resulting agreement on a year-to-year basis for four one-year terms in the maximum amount of $148,055 annually.
4. Authorized the Purchasing Manager to sign all required documents, subject to departmental concurrence and available funding.
5. Determined that the proposed action is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15306 and Section 15378(b)(5).
B. Traffic Signal Maintenance | St. Francis Electric LLC
1. Approved a contract amendment to increase contract SCN104427 with St. Francis Electric LLC of San Leandro, CA for traffic signal maintenance services in the amount of $40,000 for a new total of $232,400 for the period through January 31, 2023.
2. Approved the award of competitive Bid No. 20351 to St. Francis Electric LLC of San Leandro, CA for traffic signal maintenance services in the maximum aggregate amount of $215,000 for the period of February 1, 2023 through December 31, 2023.
3. Approved an option to renew the contract for four (4) additional one-year terms in the maximum amount of $215,000 annually, authorized change orders up to a maximum cumulative amount of $21,500, consistent with Placer County's Procurement Policy, and authorized the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
C. Janitorial Supplies | WAXIE Sanitary Supply
1. Approved the renewal of a competitively bid public agency agreement with WAXIE Sanitary Supply of West Sacramento, CA for janitorial supplies as needed, in the amount of $322,000 for the period of February 1, 2023 through December 31, 2023.
2. Approved the option to renew the contract for one (1) additional one-year term in the maximum amount of $322,000, concurrent with the City of Sacramento’s contract renewals with WAXIE Sanitary Supply, consistent with Placer County’s Procurement Policy.
3. Authorized the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
D. Municipal Advisor Engagement Letter | Independent Registered Municipal Advisor
1. Approved an agreement with Del Rio Advisors, LLC of Modesto, CA to provide consulting services as the County’s Independent Registered Municipal Advisor in the maximum amount of $250,000 for the period of January 24, 2023 through December 31, 2027.
2. Authorized the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
BOARD OF SUPERVISORS PAGE 12
JANUARY 24, 2023
E. Municipal Advisor Engagement Letter | Placer Parkway
1. Approved an agreement with Del Rio Advisors, LLC of Modesto, CA to provide consulting services as the County’s Independent Registered Municipal Advisor for the Placer Parkway Project in the maximum amount of $120,000 for the period of January 24, 2023 through December 31, 2027.
2. Authorized the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
F. Municipal Advisor Engagement Letter | Sunset Area Plan Infrastructure Financing District
1. Approved an agreement with Del Rio Advisors, LLC of Modesto, CA to provide consulting services as the County’s Independent Registered Municipal Advisor for the Sunset Area Plan Infrastructure Financing District on behalf of the Treasurer-Tax Collector in the maximum amount of $120,000 for the period of January 24, 2023 through December 31, 2027.
2. Authorized the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
G. AVATAR Managed Care Software Maintenance | Netsmart Technologies, Inc.
1. Approved the renewal of a competitively awarded agreement with Netsmart Technologies, Inc. of Overland Park, KS for AVATAR Managed Care Software Maintenance in the maximum amount of $437,000 for the period of January 1, 2023 to December 31, 2023.
2. Approved the option to renew the agreement for two (2) additional one-year periods in the maximum amount of $437,000 per year and authorized change orders up to a maximum cumulative amount of $43,700, consistent with Placer County’s Procurement Policy, subject to departmental concurrence and available funding.
3. Authorized the Purchasing Manager to sign all required documents.
21. PUBLIC WORKS
A. Budget Amendment | Blue Canyon Airport
1. Approved FY 2022-23 Budget Amendment AM-00758 for CC19005 – Blue Canyon Airport in the amount of $78,000 and canceled the Special Aviation Fund reserves in the amount of $78,000.
2. Determined the proposed action is not a project pursuant to CEQA Guidelines Section 15378.
22. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
A. Auburn Chamber of Commerce, 2023 Board Installation and Members Awards Dinner
B. Tahoe Nordic Search and Rescue Team, Inc., The Great Ski Race
1. Approved appropriation of $2,000 in Revenue Sharing monies to Tahoe Nordic Search and Rescue, The Great Ski Race as requested by Supervisor Gore ($250), Supervisor Landon ($250), Supervisor Holmes ($250), Supervisor Jones ($250), and Supervisor Gustafson ($1,000).
C. Lincoln Area Chamber of Commerce, Business Excellence Awards and Installation Ceremony
1. Approved appropriation of $1,000 in Revenue Sharing monies to Lincoln Area Chamber of Commerce, Business Excellence Awards and Installation Ceremony as requested by Supervisor Landon ($1,000).
BOARD OF SUPERVISORS PAGE 13
JANUARY 24, 2023
D. Lincoln Rotary Club, Taste of Italy Event
1. Approved appropriation of $1,500 in Revenue Sharing monies to the Lincoln Rotary Club, Taste of Italy event as requested by Supervisor Gore ($250), Supervisor Landon ($1,000), and Supervisor Jones ($250).
ADJOURNMENT – To next regular meeting, on February 14, 2023.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
February 14, 2023
February 28, 2023
March 14, 2023
March 28, 2023
April 11, 2023
April 24, 2023 (Tahoe)
April 25, 2023 (Tahoe)
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov
The public’s participation in the Board of Supervisors meeting will be received through the following means:
· The board meeting room will be open to in-person attendance.
· The Board proceedings are available via Zoom and you may also participate in Public Comment by using the “raise hand” function https://www.placer.ca.gov/boslive
· You may call in to listen toll free at 877-853-5247 using the Webinar ID 931 9998 9393.
· Alternatively, citizens may submit their comments in written form at the following link: https://www.placer.ca.gov/FormCenter/Clerk-of-the-Board-29/Public-Comment-Submission-157.
· The public may always email comments to the Clerk of the Board [email protected] or mail the same through the U.S. Postal Service to the County, Attn: Clerk of the Board, 175 Fulweiler Avenue, Auburn, CA 95603.
· All written or emailed public comments received prior to 5 p.m. the day prior to the meeting will be provided to the Board members electronically or in written format.
· Emails received through the Clerk’s email address above during the meeting will still become part of the record for the Board meeting and retained by the Clerk.
· The public may always view a live video feed of the meeting online from the comfort/safety of their own home or workplace at www.placer.ca.gov . Closed captioning is available.
· Board meeting agendas are publicly posted for review on the county website at https://www.placer.ca.gov/8483/_2023