AMENDED AGENDA POSTED FRIDAY JUNE 9, 2023
COUNTY OF PLACER
BOARD OF SUPERVISORS
ADDITIONAL DOCUMENTS
Tuesday, June 13, 2023
8:30 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Bonnie Gore, District 1 Jane Christenson, County Executive Officer
Shanti Landon, District 2 Karin Schwab, County Counsel
Jim Holmes, District 3, Chair Megan Wood, Clerk of the Board
Suzanne Jones, District 4, Vice Chair Marci Branaugh, Deputy Clerk of the Board
Cindy Gustafson, District 5
The board meeting will be open to in-person attendance. The entire meeting will be available on livestream. Public Comment will be opened for each agenda item, and citizens may comment virtually through a Zoom meeting webinar https://www.placer.ca.gov/boslive utilizing the “raise hand” function or if you have joined the Zoom meeting via phone at 877-853-5247 using the Webinar ID 917 6392 1060 please dial *9 to “raise hand” and queue for Public Comment. Please raise your hand at the time the Chair announces the item. Please Note:
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE: Led by County Counsel Karin Schwab
While the Board meeting will start at 8:30 a.m. the Consent Agenda and Public Comment items will be heard no earlier than 9:00 a.m.
CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly thereafter
9:30 a.m.
1. PUBLIC WORKS
1. Conduct a Public Hearing to consider all protests and tabulate ballots on proposed garbage Collection Fee adjustments in Franchise Area 3, which includes unincorporated Placer County from Donner Lake to the Nevada State line.
2. Approve and authorize the Chair to execute the Eleventh Amendment to the Solid Waste Handling Services Agreement with Placer County Eastern Regional Sanitary Landfill, Inc. and Tahoe Truckee Disposal Co., Inc. to extend the contract term by one year, modify Tahoe Truckee Disposal Co., Inc. garbage Collection Fees in Franchise Areas 2 and 3, modify Tipping Fees collected at the Eastern Regional Material Recovery Facility, modify Processing Fees paid to Placer County Eastern Regional Sanitary Landfill, Inc. and modify the COLA methodology for the Collection Fees and Processing Fees, subject to County Counsel and Risk Management concurrence.
3. Determine the proposed actions are not projects pursuant to CEQA Guidelines Section 15378 and, alternatively, are exempt from environmental review pursuant to CEQA Guidelines Section 15273.
9:40 a.m.
2. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Conduct a Public Hearing, consider all protests, tabulate ballots, and adopt a Resolution annexing Assessor Parcel Number 473-010-033-000 into, Zone of Benefit 165, Dry Creek Fire, within County Service Area No. 28, and impose an annual assessment of $245.18 per residential lot, plus a cost of living modification based on the percent change in the Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco – Oakland – San Jose metropolitan area commencing with the 2023-2024 fiscal year, which shall not exceed 5 percent in any one year.
2. Determine the proposed action is exempt from environmental review pursuant to the California Environmental Quality Act Guidelines § 15273 and, alternatively, is not a project pursuant to the California Environmental Quality Act Guidelines § 15378.
The Board will adjourn as the Placer County Board of Supervisors and convene as the Placer County Housing Authority
9:45 a.m.
3. PLACER COUNTY HOUSING AUTHORITY
A. Housing Assistance for Very Low Income, Homeless, Disabled, and Elderly Placer County Residents
1. Consider the following items to secure $4,752,316 in Federal funding for Placer County Section 8 Housing Choice Voucher Program to provide subsidized housing vouchers for low-income individuals, families, and veterans in Placer County for FY 2023-24.
a. Conduct a Public Hearing to receive public comment regarding the updated Placer County Housing Authority Administrative Plan.
b. Adopt the updated Placer County Housing Authority Administrative Plan.
c. Adopt a Resolution authorizing acceptance of the updated Placer County Housing Authority Administrative Plan to the U.S. Department of Housing and Urban Development.
The Board will adjourn as the Placer County Housing Authority and convene as the Placer County Board of Supervisors
10:00 a.m.
4. AGRICULTURE
A. University of California Cooperative Extension Annual Report
1. Receive an annual report from University of California Cooperative Extension (UCCE) County Director, Dan Macon, on UCCE’s community-based education and research programs related to farming and ranching, 4-H youth development, community health and nutrition, food systems and food processing, forestry and wildfire, and Master Gardener programming.
10:30 a.m.
5. PUBLIC WORKS
A. 2023 Annual Adjustment of Regional Traffic Fee Programs
1. Conduct a Public Hearing to consider the following:
a. Adopt a Resolution modifying the Capital Improvement Program and Fee Schedule to adjust for changes in construction costs for the County of Placer–City of Roseville Joint Traffic Fee Program for FY 2023-24, effective August 14, 2023.
b. Adopt a Resolution modifying the County’s portion of the South Placer Regional Transportation Authority’s Tier II Development Fee Program for FY 2023-24, effective August 14, 2023.
2. Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.
10:35 a.m.
6. HEALTH AND HUMAN SERVICES
A. Placer County Youth Commission Presentation
1. Receive the Annual Report from the Placer County Youth Commission.
2. Accept the Placer County Youth Commission’s “Celebrate Diversity” art piece for display.
10:45 a.m.
7. PUBLIC WORKS
1. Conduct a Public Hearing to consider annexation of the Marriott Meadows Park, located west of Richardson Drive and south of Dry Creek Road, east of the Deer Ridge Subdivision in North Auburn (APN 051-211-016-000), into the boundaries of Sewer Maintenance District 1 – North Auburn to provide sewer service, and any objections to the proposed annexation.
2. Adopt a Resolution annexing the Marriott Meadows Park property (APN 051-211-016-000) into Sewer Maintenance District 1 – North Auburn.
3. Determine that the proposed action is exempt from environmental review pursuant to California Environmental Quality Act Guidelines Section 15319.
11:00 a.m.
8. PUBLIC WORKS
A. Sewer Maintenance District 1-North Auburn | Proposed Sewer User Fee Increase
1. Conduct a Public Hearing to receive comments, consider all protests, tabulate protests, and accept the protest tabulation on a proposed sewer user fee increase for Sewer Maintenance District 1-North Auburn, by 7% per year for two years, and, based upon a COLA, up to 5% per year for the following three years, effective August 1, 2023.
2. Determine that the proposed actions are each not a project pursuant to California Environmental Quality Act Guidelines Section 15378.
9. PUBLIC WORKS
A. Sewer Maintenance District 1-Sheridan | Proposed Sewer User Fee Increase
1. Conduct a Public Hearing to receive comments, consider all protests, tabulate protests, and accept the protest tabulation on a proposed sewer user fee increase for Sewer Maintenance District 1-Sheridan, by 7% per year for two years, and, based upon a COLA, up to 5% per year for the following three years, effective August 1, 2023.
2. Determine that the proposed actions are each not a project pursuant to California Environmental Quality Act Guidelines Section 15378.
11:30 a.m.
10. PUBLIC WORKS
1. Introduce an Ordinance, waive oral reading, amending Section 13.12.350(A) of the Placer County Code increasing sewer user fees for Sewer Maintenance District 1-North Auburn and Sewer Maintenance District 1-Sheridan.
2. Determine that the proposed action is not a project pursuant to CEQA Guidelines Section 15378.
11:45 a.m.
11. CLERK-RECORDER-ELECTIONS OFFICE
A. California Voter’s Choice Act
1. Adopt a Resolution authorizing the Placer County Elections Office to implement the requirements of the California Voter’s Choice Act, including development and submission of an Elections Administration Plan and a Voter Education and Outreach Plan to the Secretary of State for final approval, allowing the County to transition to a Vote Center model under Senate Bill 450.
11:55 a.m.
12. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Approve the scope of work to be included in a Request for Proposals for the 2050 General Plan Update and authorize the solicitation of proposals.
2. Accept the Placer County General Plan Annual Progress Report for Calendar Year 2022 that has been submitted to the California Department of Housing and Community Development and the Governor’s Office of Planning and Research.
3. Determine that the actions requested are not a project pursuant to California Environmental Quality Act Guidelines § 15378(b)(5).
2:00 p.m.
13. COUNTY EXECUTIVE
A. Sustainable Agricultural Land Conservation Planning Grant
1. Adopt a Resolution approving and authorizing the Economic Development Manager to apply for a 3-year reimbursable Sustainable Agricultural Land Conservation Planning Grant in the amount of $500,000 with a 10 percent county match required. The Agriculture Department has identified the required 10 percent match of $50,000. A budget amendment to increase appropriations will be included in FY 2023-24 upon award of the grant.
2:10 p.m.
14. COUNTY EXECUTIVE
A. Public Hearing and Consideration of the Fiscal Year 2023-24 Recommended Budget
The Board is requested to take the following actions:
1. Conduct a Public Hearing to consider the Fiscal Year (FY) 2023-24 Recommended Budget.
2. Pass a Motion of Intent to adopt the FY 2023-24 Recommended Budget including:
a. Recommended Budgets for County operating funds for a total of $1,276,837,090.
b. Recommended Budgets for County proprietary funds for a total of $164,452,584.
3. Pass a Motion of Intent to adopt the FY 2023-24 Recommended Budgets for Lighting Districts, Lighting and Landscape Districts, Benefit Assessment Districts, County Service Area Zones, Permanent Road Divisions, and Sewer Maintenance Districts governed by the Board of Supervisors in the amount of $41,023,070.
4. Introduce an Ordinance approving the FY 2023-24 Un-Codified Allocation of Positions to Departments, waive oral reading.
5. Approve the purchase of Capital Assets and delegate authority to the Purchasing Agent to execute related purchase orders including those in excess of $100,000.
6. Adopt the FY 2023-24 Five-Year Capital Improvement Plan for Facilities.
7. Adopt the FY 2023-24 Countywide Five-Year Capital Improvement Plan.
2:30 p.m.
15. COUNTY EXECUTIVE
A. Award of Contracts for Shelter Services
1. Approve the award of a contract with First Step Housing dba First Step Communities (FSC) for operation of the mobile temporary shelter in the maximum amount of $3,033,394.00 from July 1, 2023, to June 30, 2025, and authorize the County Executive Officer or designee to execute the contract and all required documents, subject to Risk Management and County Counsel concurrence.
2. Approve the award of a contract with The Gathering Inn (TGI) for operation of the congregate shelter in the maximum amount of $3,072,621.00 from July 1, 2023, to June 30, 2025, and authorize the County Executive Officer or designee to execute the contract and all required documents, subject to Risk Management and County Counsel concurrence.
3. Authorize the Director of Facilities Management, or designee, to negotiate, execute, and administer a site access agreement with TGI from July 1, 2023, to June 30, 2025, for 11442 E Avenue West and 11441 F Avenue in Auburn, subject to Risk Management and County Counsel concurrence.
4. Authorize the Director of Facilities Management, or designee, execute subsequent amendments to the site access agreement with TGI, not to exceed 10% of the agreement’s total value and consistent with the agreement’s subject matter and scope, subject to Risk Management and County Counsel concurrence.
5. Determine the actions requested are each exempt from environmental review pursuant to CEQA Guidelines section 15301.
DEPARTMENT ITEMS to be considered for action as time allows
16. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Authorize the Purchasing Manager to award a contract under the existing Master Services Agreement (SCN101518) with Pinnacle Project Management of Folsom, CA to perform Project Facilitation Services for the construction of the Bickford Ranch Phase 1A subdivision infrastructure in the amount of $236,250 and execute contract change orders in an amount up to 10 percent ($23,625) of the contract amount, subject to County Counsel and Risk Management concurrence.
2. Approve and authorize the Community Development Resource Agency Director, or designee, to execute the Project Facilitation Services Agreement No. 2 with Toll West Coast, Limited Liability Company, to fund both consultant Project Facilitation Services and a portion of County staff time to manage the contract and provide internal project facilitation.
3. Approve a FY 2022-23 Budget Amendment #AM-00817 for CC06001 – Engineering and Surveying in the amount of $259,875.
4. Determine the proposed action is consistent with the Environmental Impact Report certified by the Board of Supervisors in December 2001 and is not a project pursuant to the California Environmental Quality Act Guideline Section 15378.
1. Authorize the Purchasing Manager to award a contract to Ghirardelli Associates, Inc. of Roseville, CA under an existing Master Services Agreement (SCN101518) to perform construction inspection services for the construction of the Bickford Ranch Specific Plan Phase 1B Rough Grading and Phase 1 Trail improvements in the amount of $318,500 and to execute contract change orders in an amount up to 10 percent of the contract amount ($31,850) , subject to County Counsel and Risk Management concurrence.
2. Approve a FY 2022-23 Budget Amendment #AM-00818 for CC06001 – Engineering and Surveying in the amount of $350,350.
3. Determine the proposed action is consistent with the Environmental Impact Report certified by the Board of Supervisors in December 2001, and is exempt from environmental review pursuant to the California Environmental Quality Act Guideline Section 15309.
17. HEALTH AND HUMAN SERVICES
A. Family Outreach, Prevention and Supportive Services | Contract with KidsFirst
1. Approve a contract with KidsFirst to provide Family Outreach, Prevention and Supportive Services from July 1, 2023 through June 30, 2024 for a total amount not to exceed $908,043 and authorize the Director of Health and Human Services to sign the contract with Risk Management and County Counsel concurrence and to sign subsequent amendments not to exceed $90,804 consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
B. Provision of Conditional Release Program | Agreement with the Department of State Hospitals
1. Adopt a Resolution approving an amendment to the Agreement with the California Department of State Hospitals for the Conditional Release Program to extend the term and additional two years for a revised term of July 1, 2021 through June 30, 2025, and increasing the funds by $862,261 for a total amount not to exceed $1,635,501 and authorize the Director of Health and Human Services to sign the amendment with Risk Management and County Counsel concurrence, and to sign subsequent amendments not to exceed $100,000 consistent with the subject matter and scope and with Risk Management and County Counsel concurrence.
1. Approve an amendment with Willow Glen Care Center, Inc. to increase total dollar amount by $150,000 for a total of $1,200,000 to provide adult residential treatment services for mentally disabled adults for the period of July 1, 2022 through June 30, 2023 and authorize the Director of Health and Human Services to execute the amendment with Risk Management and County Counsel concurrence, and to sign subsequent amendments, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
2. Approve an agreement with Willow Glen Care Center, Inc. to provide adult residential treatment services for mentally disabled adults for the period of July 1, 2023 through June 30, 2025 in an amount not to exceed $2,500,000, and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments not to exceed $100,000, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
D. Adult Residential Facility at Harmony House | Agreement with Yolo Community Care Continuum
1. Approve an agreement with Yolo Community Care Continuum from July 1, 2023 through June 30, 2025 to provide an Adult Residential Facility at Harmony House in an amount not to exceed $1,274,580 and authorize the Director of Health and Human Services to sign the contract with Risk Management and County Counsel concurrence and to sign any subsequent amendments not to exceed $100,000, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
2. Delegate authority to the Director of Facilities Management, or designee, to execute and administer a lease agreement with Yolo Community Care Continuum, a private nonprofit corporation, for use of the 12,204 square foot building located at 11080 B Avenue, Auburn California with a term concurrent with the Contract for Services Agreement and with no rent to be received by County.
3. Determine that the requested action is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301.
E. Homekey Round 3 Program Application
1. Adopt a Resolution authorizing the Director of Health and Human Services, or Designee, to apply for a grant from California Department of Housing and Community Development for Homekey Round 3 in the amount not to exceed $20,000,000, and to sign the resulting agreement and all related documentation and forms with Risk Management and County Counsel concurrence.
2. Approve an agreement with Advocates for Mentally Ill Housing, Inc. which was selected from the qualified list from RFQ #20363 for the operation, rehabilitation, and acquisition, of a Homekey Round 3 site in a maximum amount not to exceed $5,000,000 from May 23, 2023 through June 30, 2024, and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence and to sign subsequent amendments up to $100,000 consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
3. Authorize a 55-year deed restriction to Advocates for Mentally Ill, Housing Inc.in favor of the County for a Homekey Round 3 Property upon purchase with County funds as a result of a successful Homekey Round 3 Program award and authorize the Director of Health and Human Services to execute the deed restriction, any amendments to the deed restriction, and documents related to deed restriction implementation with County Counsel concurrence.
4. Make a finding that the requested contract actions are exempt from California Environmental Quality Act review pursuant to CEQA Guidelines Section 15301.
F. California Department of Public Health Immunization Outreach Grant
1. Adopt a Resolution authorizing the Director of Health and Human Services to accept funding from the California Department of Public Health for its Immunization Outreach Grant for allowable expenditures incurred during the period of July 1, 2022 through June 30, 2027 for a total not to exceed $2,682,444, to accept additional related funds not to exceed $100,000, and to sign related amendments and documentation related to this grant consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
18. PROCUREMENT
1. Approve the renewal of Countywide agreements with Fastenal Company (a Minnesota Corporation with a location in Auburn, CA) and WW Grainger Inc. (an Illinois Corporation with a location in Citrus Heights, CA) for the purchase of miscellaneous industrial supplies, tools, and safety products using competitively bid public agency agreements in the maximum aggregate amount of $850,000 for the period of July 1, 2023 through June 30, 2024.
2. Approve an option to renew the agreements for an additional one-year term in the maximum amount of $850,000.
3. Authorize change orders up to an aggregate amount of $85,000 consistent with the Placer County Procurement Policy
4. Authorize the Purchasing Manager to sign all required documents.
19. PUBLIC WORKS
2. Determine that the proposed action is exempt from environmental review pursuant to CEQA Guidelines Section 15306.
B. Placer Parkway Phase 1 Project | Utility Agreement with Pacific Gas and Electric
1. Adopt a Resolution authorizing the Director of Public Works, or designee, to execute a Utility Agreement with Pacific Gas and Electric in an estimated amount of $2,336,811 to replace and relocate overhead transmission facilities in conjunction with the Placer Parkway Phase 1 Project and execute future amendments up a maximum total amount of $2,921,014 with Risk Management and County Counsel’s concurrence.
2. Determine that the proposed action is consistent with the Mitigated Negative Declaration for the
C. FY 2023-24 Senate Bill 1 Project List Approval | Fuel Tax Revenue
1. Adopt a Resolution adopting a list of projects for FY 2023-24 funded by Senate Bill 1 in accordance with Section 2034 (a)(1) of the California Streets and Highways Code to be eligible to receive anticipated funding in the amount of $11,256,095 from the Road Maintenance and Rehabilitation Account.
2. Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.
D. TART Connect Microtransit Service | Amended Agreement with Tahoe Downtowner, LLC
1. Approve and authorize the Director of Public Works, or designee, to execute an amendment to an agreement with Tahoe Downtowner, LLC (Contract No. CN001273), extending the microtransit service pilot program for the period of July 1, 2023 through June 30, 2024, for up to $4,003,243 for the implementation of TART Connect microtransit service in North Tahoe, with County Counsel and Risk Management concurrence.
2. Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.
20. COUNTY EXECUTIVE
1. Adopt a Resolution to approve the FY 2022-23 Alpine Springs County Water District Capital Facilities and Fire Mitigation Fee Expenditure Plan Annual Update that takes effect on August 12, 2023.
2. Determine the proposed action is not a project pursuant to California Environmental Quality Act Guidelines Section 15378.
B. Proposed Ordinances to Create New Agriculture, Parks, and Natural Resources Department
1. Introduce an Ordinance, waive oral reading, amending Section 2.08.010 of Article 2.08, Chapter 2 of the Placer County Code; adding Article 2.31 to Chapter 2 of the Placer County Code; and repealing Article 2.38 of Chapter 2 of the Placer County Code related to the creation of the Department of Agriculture, Parks, and Natural Resources.
2. Introduce an Ordinance, waive oral reading, to amend the uncodified Schedule of Classifications and Compensation to create the new classification of Director of Agriculture, Parks, and Natural Resources.
21. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
Adjourn as the Placer County Board of Supervisors and convene as the
Placer County In-Home Supportive Services Public Authority
(A) GOVERNMENT CODE §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR
(a) Authority negotiator: Robert Oldham, Vicki Grenier, Amy Ellis, Karin
Schwab, Renju Jacob, Gregory Ramirez
Employee organization: United Domestic Workers of America
Adjourn as the Placer County In-Home Supportive Services Public Authority and reconvene as the Placer County Board of Supervisors
CONSENT ITEMS
All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
22. AUDITOR
1. Accept the report to set the Initial Appropriations Limits for Placer County for FY 2023-24 at $1,786,042,909 and Special Districts Governed by the Board of Supervisors for FY 2023-24 at $11,777,556 as shown in Attachments to the staff report.
23. BOARD OF SUPERVISORS
A. Commendation | Sandy Bassett
1. Approve a Commendation recognizing Sandy Bassett for her dedication and committed purpose to the Auburn Interfaith Food Closet.
Amended Item
B. Employment Agreement with Katie Camerer as District Representative for District 1 Supervisor
1. Approve an Employment Agreement with Katie Camerer to work as a District Representative for the District 1 Supervisor for the term of June 14, 2023, to December 31, 2023, at the Unclassified Salary Schedule Grade UA5, Range B, Step 3 at an hourly rate of $34.88 per hour, plus benefits, and authorize the County Executive Officer to execute the agreement.
24. CLAIMS AGAINST THE COUNTY
A. Reject the following claim(s), as recommended by the offices of County Counsel and Risk Management:
1. CNDA 23-00063 Garcia, Juan (Property Damage) Unstated
2. CNDA 23-00064 Gulling, Connie (Property Damage) $2,399.86
3. CNDA 23-00080 Mudd, Rochelle (Property Damage) Unstated
4. CNDA 23-00081 Progressive a/s/o Lara Zapata (Prop Dmg) $4,665.33
5. CNDA 23-00104 Foster, Cynthia (Property Damage) Unstated
6. CNDA 23-00109 Brook, Allison (Property Damage) $308
7. CNDA 23-00112 Chapman, Byron(Personal Injury) In excess of $25,000
8. CNDA 23-00116 Mid Century Ins a/s/o John Wright (Prop Dmg) $9,396.79
25. CLERK OF THE BOARD
A. Assessment Appeals Legal Counsel | Contract with Law Offices of William Wright
1. Approve and authorize the County Executive Officer to sign a contract with Law Office of William Wright for legal services to the Placer County Assessment Appeals Board, in the amount of $80,000 for the period of July 1, 2023, to June 30, 2024.
B. Board of Supervisors Meeting Minutes
1. Approve the Minutes of April 18, 2023
2. Approve the Minutes of May 9, 2023
3. Approve the Minutes of May 23, 2023
26. COMMITTEES AND COMMISSIONS
1. Approve the reappointment of Glenn Vineyard to seat #2 of the Historical Advisory Board.
B. Public Cemetery District – Roseville
1. Approve the reappointment of Joseph Alameida Jr. to seat #5 of the Public Cemetery District - Roseville.
1. Approve the appointment of Hanni Walsh to the unexpired term of seat #2 and the appointment of Robert Olson to the unexpired term of seat #3 of the Tahoe Basin Design Review Committee.
D. Veterans Memorial Hall - Lincoln
1. Approve the appointment of Denny Becker to seat #6 of the Veterans Memorial Hall - Lincoln.
27. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Purchase of Large Format Scanner and Multi-Function Printer – All Supervisorial Districts
1. Approve a FY 2022-23 budget amendment #AM-00819 for CC06004 – Community Development Resource Agency Administration and Fiscal Support in the amount of $23,652 for a large format scanner and a large format multi-function printer.
2. Determine that the requested actions are exempt from California Environmental Quality Act pursuant to California Environmental Quality Act Guidelines Section 15061(b)(3) and are not a project pursuant to Section 15378.
B. Rancho Del Oro Estates Subdivision Acceptance, DPN 8679 – Supervisorial District 4
1. Accept the improvements for the Rancho Del Oro Estates Subdivision as complete.
2. Authorize the Faithful Performance and Labor and Materials sureties to be set at the following amount and authorize the Community Development Resource Agency Director, or designee, to release the remaining surety upon completion of the applicable retention period:
a. Faithful Performance – Set at 10 percent of the value of any otherwise unsecured public improvements immediately upon the Board of Supervisors’ approval, with the release of the remaining security upon expiration of the warranty period.
b. Labor and Material – Set at 50 percent or the total of all claims per Government Code Section 66499.7, whichever is higher, with the release of the remaining security upon expiration of the claims period.
3. Determine the proposed actions are consistent with the Final Environmental Impact Report for the Rancho Del Oro Estates Subdivision as certified by the Board of Supervisors on October 5, 2010 and Addendum to the previously approved EIR as certified by the Board of Supervisors on July 26, 2021.
28. COUNTY EXECUTIVE
A. Interdepartmental Memo between the County Executive Office and IT Department for Grand Jury Services
1. Authorize the expenditure of $141,989.95 to provide information technology equipment, services, and support to the Placer County Civil Grand Jury, for the period of July 1, 2023, to June 30, 2027, as reflected in the interdepartmental memo between the County Executive Office and Information Technology Department.
2. Authorize the County Executive Officer to approve additional expenditures within the above period, not to exceed 10 percent of the approved amount ($14,199.00) in aggregate, for the period of July 1, 2023, to June 30, 2027.
1. Adopt a Resolution to reaffirm the Proclamation of a local emergency in Placer County due to the December 26, 2021 Winter Storms.
C. Reaffirm the Proclamation of a Local Emergency in Placer County due to the Mosquito Fire
1. Adopt a Resolution to reaffirm the Proclamation of a Local Emergency in Placer County due to the Mosquito Fire.
1. Adopt a Resolution to reaffirm the Proclamation of a Local Emergency in Placer County due to the 2022/2023 Early Winter Storms.
1. Adopt a Resolution to reaffirm the Proclamation of a Local Emergency in Placer County due to the 2023 February Winter Storms.
1. Approve and authorize the County Executive Officer, or designee, to execute an amendment to an agreement with Placer County Resource Conservation District for the Placer County Residential Chipper Program to increase the County’s total annual contribution for FY 2022-23 by $105,665 for a new amount not to exceed $455,665. The County’s annual contribution in FY 2023-24 and future years remains unchanged.
1. Approve a Funding Agreement with the Truckee North Tahoe Transportation Management Association (TNT-TMA) for the operation of the North Lake Tahoe Express in eastern Placer County in the amount of up to $193,112 for the period of July 1, 2023 through June 30, 2024, and authorize the Chair to execute the agreement subject to County Counsel and Risk Management concurrence.
H. Fire Mechanic’s Vehicle Purchase
1. Approve the purchase of a 2022 Ford 550 Mechanic Vehicle from Rush Truck Center in the maximum amount of $197,565.
2. Authorize the Purchasing Manager to sign all required purchasing documents.
3. Approve a FY 2022-23 Budget Amendment #AM-00829 for CC10008 – County Fire.
29. HEALTH AND HUMAN SERVICES
A. Reaffirm a Local Health Emergency Declaration Due to the Mosquito Fire
1. Adopt a Resolution to reaffirm a Local Health Emergency Declaration by the Placer County Interim Health Officer due to the immediate public health threat caused by hazardous waste and debris from the Mosquito Fire.
B. Animal Sterilization Services | Amendment with Animal Spay and Neuter, A Nonprofit Clinic
1. Approve an amendment with Animal Spay and Neuter, a Nonprofit Clinic for animal sterilization services increasing the agreement by $42,000 for a new total amount not to exceed $47,000 and extending the agreement an additional year for a revised term of July 1, 2022 through June 30, 2024, and authorize the Director of Health and Human Services to sign the contract with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $4,700 consistent with the contract’s subject matter and scope of work with Risk Management and County Counsel concurrence.
C. On-Site Veterinary Services | Agreement with Julie Brockman, D.V.M.
1. Approve an agreement for on-site veterinary services with Julie Brockman, D.V.M. from July 1, 2023 through June 30, 2024 in an amount not to exceed $150,000 and authorize the Director of Health and Human Services to sign the contract with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $15,000 consistent with the contract’s subject matter and scope of work with Risk Management and County Counsel concurrence.
1. Approve a contract with Nevada County for collaborative and regional health and human services in the North Lake Tahoe area from July 1, 2023 through June 30, 2024, in an amount not to exceed $143,221 and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence and to sign subsequent amendments consistent with the subject matter and scope of work up to an additional $14,322 with Risk Management and County Counsel concurrence.
E. Gateway Resource Center | Agreement with The Gathering Inn
1. Approve an agreement with The Gathering Inn to provide services through the Gateway Resource Center from July 1, 2023 through June 30, 2024 in an amount not to exceed $78,948 and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign any subsequent amendments not to exceed $7,894, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
1. Approve an amendment with Volunteers of America, Northern California and Northern Nevada, Incorporated, for Rapid Rehousing Services for Veterans to extend the term an additional year for a new term of July 1, 2021 through June 30, 2024, in the original amount of $287,126, and authorize the Director of Health and Human Services to sign the amendment with Risk Management and County Counsel concurrence, and to sign subsequent amendments consistent with the agreement’s subject matter and scope of work up to $28,712 with Risk Management and County Counsel concurrence.
G. Temporary Health Officer Coverage | Agreement with Sacramento County
1. Approve a non-monetary agreement with Sacramento County for temporary Health Officer coverage for the period of July 1, 2023 through June 30, 2026 and authorize the Chair to sign the agreement and subsequent amendments consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
H. Revised Bylaws for Placer County Youth Commission
1. Adopt the revised bylaws for the Placer County Youth Commission.
30. PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $500,000 are placed on the Consent Agenda.
A. Countywide Uniform Rental Services | Cintas Corporation No. 2
1. Approve the award of a Countywide contract, using the Omnia Partners, Prince William County Public Schools competitively bid public agency Contract No. R-BB-19002, to Cintas Corporation No. 2 (a Nevada corporation with a location in Sacramento, CA) for uniform and specialty items rental service in the maximum amount of $200,000, for the period of June 13, 2023, through October 31, 2024.
2. Approve the option to renew the contract on a year-to-year basis for the life of the contract in the maximum amount of $200,000 annually and authorize change orders not to exceed a cumulative amount of $20,000, consistent with the Procurement Policy.
3. Authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
B. Gorman Ranch Road Repair Task Order | Dewberry Engineers Inc.
1. Approve a Task Order with Dewberry Engineers Inc. (a New York corporation with a location in Rancho Cordova, CA) under a Master Services Agreement for Civil Engineering Services to perform engineering and other professional services for the Gorman Ranch Road Repair project in the maximum amount of $400,000.
2. Authorize the Purchasing Manager, or designee, to execute subsequent task order amendments up to $40,000, consistent with Placer County’s Procurement Policy.
3. Authorize the Purchasing Manager, or designee, to sign all required documents, subject to departmental concurrence and available funding.
4. Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378 and is exempt from environmental review pursuant to CEQA Guidelines Section 15301 and 15302.
C. Summer Star Road Repair Project | Jacobs Engineering Group Inc.
1. Approve a Task Order with Jacobs Engineering Group Inc. (a Delaware corporation with a location in Sacramento, CA) under a Master Services Agreement for Civil Engineering Services to perform engineering and other professional services for the Summer Star Road Repair project in the maximum amount of $400,000.
2. Authorize the Purchasing Manager, or designee, to execute subsequent task order amendments up to $40,000, consistent with Placer County’s Procurement Policy.
3. Authorize the Purchasing Manager, or designee, to sign all required documents, subject to departmental concurrence and available funding.
4. Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378 and is exempt from environmental review pursuant to CEQA Guidelines Section 15301 and 15302.
D. Authorize Ownership Transfer of Surplus Trailers
1. Authorize the ownership transfer of eleven (11) surplus trailers to non-profit organizations and public agencies.
31. PUBLIC WORKS
A. Intention to Set Public Hearing | Annexation of the Amoruso Property
1. Adopt a Resolution of Intention to set a public hearing on July 11, 2023 at 9:00 a.m., or as soon thereafter, to consider annexation of the Amoruso property, located south of Baseline Road between Blackwood Lane and Central Avenue in West Placer (APN 023-271-001-000), into the boundaries of County Service Area 28, Zone of Benefit 173 – Dry Creek to provide sewer service.
1. Adopt a Resolution authorizing the Director of Public Works, or designee, to execute Amendment No. 1 to Professional Services Agreement No.000997 with CH2M Hill, Inc., for Independent Cost Estimating and Related Service for the Yankee Jims Road at North Fork American River Bridge Replacement Project to increase the contract amount by $155,054 for a total amount not to exceed $447,784, subject to Risk Management and County Counsel Concurrence, and authorize contract amendments up to $44,778 consistent with the Placer County Procurement Policy..
2. Determine that the proposed action is exempt from environmental review pursuant to CEQA Guidelines Section 15306.
2. Authorize the Chair to execute the Right-of-Way Contract, the Temporary Construction Easement Agreement, and accept the Highway Easement Deed, subject to County Counsel and Risk Management concurrence.
3. Determine the proposed action is consistent with the Mitigated Negative Declaration for the Haines Road at Wise Canal Bridge Replacement Project, approved by the Board of Supervisors on December 6, 2016.
1. Adopt a Resolution authorizing the Director of Public Works, or designee, to execute a construction Contract Change Order (CCO) to existing Contract No. 001310 with Lorang Brothers Construction, Inc., in an amount not to exceed $350,000 and to execute subsequent construction CCO’s in an amount not to exceed $70,041 for a total potential contract amount not to exceed $1,570,861.
2. Determine that the proposed action is exempt from environmental review pursuant to CEQA Guidelines Section 15301(c).
E. Notice of Completion | Foresthill Road High Friction Surface Treatment Project
1. Adopt a Resolution accepting the Foresthill Road High Friction Surface Treatment Project, Contract No. 001286 as complete, and authorize the Director of Public Works, or designee, to sign and record the Notice of Completion.
2. Determine that the proposed action is exempt from environmental review pursuant to California Environmental Quality Act Guidelines Section 15301(c).
F. Delegated Authority Request for Real Property Acquisitions
1. Adopt an Uncodified Ordinance introduced on May 23, 2023, to delegate authority to the Director of Public Works and the Assistant Director of Public Works to approve minor real property acquisitions up to $50,000, and to the County Surveyor and the Department of Public Works Right-of-Way Agent to approve minor real property acquisitions up to $35,000 pursuant to California Government Code section 25350.60.
2. Determine the proposed action is not a project pursuant to California Environmental Quality Act Guidelines Section 15378.
32. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
A. Lincoln Police Activities League, National Night out Event
1. Approve appropriation of $500 in Revenue Sharing monies to Lincoln Police Activities League, National Night out Event as requested by Supervisor Landon ($500).
B. Silver Wishes Inc, Wishes Royale Event
1. Approve appropriation of $750 in Revenue Sharing monies to Silver Wishes Inc, Wishes Royale Event as requested by Supervisor Gore ($250), and Supervisor Landon ($500).
C. The Forgotten Soldier Program, Forget Me Not Event
1. Approve appropriation of $1,375 in Revenue Sharing monies The Forgotten Soldier Program, Forget Me Not Event as requested by Supervisor Gore ($250), Supervisor Landon ($250), Supervisor Holmes ($750), and Supervisor Gustafson ($125).
33. SHERIFF
A. Placer Regional Auto Theft Task Force | Agreement with the Department of California Highway Patrol
1. Adopt a Resolution authorizing the Sheriff to execute a three-year agreement between the Placer County Sheriff’s Office and the Department of California Highway Patrol (CHP) for reimbursement of overtime costs for CHP personnel assigned to the Placer Regional Auto Theft Task Force. The term of the agreement is July 1, 2023 through June 30, 2026. The amount of the agreement is not to exceed $135,000.
ADJOURNMENT – To next regular meeting, on June 20, 2023.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
June 20, 2023
June 27, 2023
July 11, 2023
July 24, 2023 (Tahoe)
July 25, 2023 (Tahoe)
August 08, 2023
August 22, 2023
September 12, 2023
September 26, 2023
Levine Act – Campaign Contributions (Government Code Section 84308)
As of January 1, 2023, the Levine Act (Government Code Section 84308) applies to Board of Supervisors proceedings involving a license, permit, or other entitlement for use.
Pursuant to Government Code Section 84308, no Board Member shall accept, solicit, or direct a contribution of more than $250 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the County or for 12 months after a final decision is rendered in that proceeding. Any Board Member who has received a contribution of more than $250 within the preceding 12 months from a party or their agent, or from a participant or their agent, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.
Pursuant to Government Code Section 84308(d), any party to a covered proceeding before the Board is required, and any participant to such a proceeding is strongly urged, to disclose on the record of the proceeding any contribution, including aggregated contributions, of more than $250 made within the preceding 12 months by them or their agent to any Board Member. The disclosure must include the name of the party or participant and any other person making the contribution, if any; the name of the recipient; the amount of the contribution; and the date the contribution was made. The disclosure shall occur in the manner required under Government Code Section 84308 and any applicable state or local regulations, opinions, or policies. No party or their agent, and no participant or their agent, shall make a contribution of more than $250 to any Board Member during the proceeding or for 12 months after a final decision is rendered in that proceeding.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. All written or emailed public comments received prior to 5 p.m. the day prior to the meeting will be provided to the Board members electronically or in written format. Emails received through the Clerk’s email address above during the meeting will still become part of the record for the Board meeting and retained by the Clerk. Citizens may submit their comments in written form at the following link: https://www.placer.ca.gov/FormCenter/Clerk-of-the-Board-29/Public-Comment-Submission-157. The public may always email comments to the Clerk of the Board [email protected] or mail the same through the U.S. Postal Service to the County, Attn: Clerk of the Board, 175 Fulweiler Avenue, Auburn, CA 95603.
To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov and Board meeting agendas are publicly posted for review on the county website at https://www.placer.ca.gov/8483/_2023