COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, September 26, 2023

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Bonnie Gore, District 1                                                                                                                Jane Christenson, County Executive Officer

Shanti Landon, District 2                                                                                                                                  Karin Schwab, County Counsel

Jim Holmes, District 3, Chair                                                                                                                        Megan Wood, Clerk of the Board

Suzanne Jones, District 4, Vice Chair                                                                                      Marci Branaugh, Deputy Clerk of the Board

Cindy Gustafson, District 5                                                                                                                                                                                      

 

 


The board meeting will be open to in-person attendance. The entire meeting will be available on livestream. Public Comment will be opened for each agenda item, and citizens may comment virtually through a Zoom meeting webinar https://www.placer.ca.gov/boslive utilizing the “raise hand” function or if you have joined the Zoom meeting via phone at 877-853-5247 using the Webinar ID 956 5748 4163 please dial *9 to “raise hand” and queue for Public Comment. Please raise your hand at the time the Chair announces the item. Please Note:

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

 

FLAG SALUTE: Led by Supervisor Gore   

 

 

CONSENT AGENDA: All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:30 a.m.

1.    HUMAN RESOURCES

A.    Successor Memorandum of Understanding between County of Placer and Placer County Deputy Sheriffs’ Association

1.    Adopt a Resolution approving the terms and authorizing the Chair to execute a successor memorandum of understanding between Placer County and the Placer County Deputy Sheriffs’ Association, effective October 7, 2023 to June 30, 2027.

2.    Introduce a Codified Ordinance, waive oral reading, to amend Chapter 3 of the Placer County Code consistent with the memorandum of understanding and associated compensation changes.

3.    Introduce an Uncodified Ordinance, waive oral reading, to adjust compensation and benefits for employees represented by the Placer County Deputy Sheriffs’ Association.

 

9:40 a.m.

2.    FACILITIES MANAGEMENT

A.    Tahoe Justice Center Replacement Project | Progress Update

1.    Receive an update on the progress of the Tahoe Justice Center Replacement Project.

2.    Authorize the Purchasing Manager to execute land use consulting and other professional service agreements for project planning and project entitlements that will facilitate the design of the Tahoe Justice Center Replacement Project in an amount not to exceed $500,000, pursuant to County Counsel and Risk Management concurrence.

3.    Determine the requested actions are exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306.

 

9:50 a.m.

3.    AUDITOR

A.    Final Budgetary Schedules and Final Appropriations Limits for FY 2023-24

1.    Adopt a Resolution:

a.    To accept the final budgetary schedules for FY 2023-24 as prescribed by the California State Controller.

b.    To set the final appropriations limit for FY 2023-24 for Placer County.

c.    To set the final appropriations limit for FY 2023-24 for Placer County Special Districts Governed by the Board of Supervisors.

The final appropriations limit for Placer County for FY 2023-24 is $1,786,028,878 and the appropriations limit for Placer County Special Districts Governed by the Board of Supervisors for FY 2023-24 is $11,777,556.

 

10:30 a.m.

4.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Community Facilities District No. 2012-1 (Sunset Industrial Area Services) – Annexation #22 for Assessor Parcel Numbers 495-010-012-000 and 495-010-013-000 – Supervisorial District 2

1.    Conduct a Public Hearing on the annexation of Assessor Parcel Numbers 495-010-012-000 and 495-010-013-000 into Community Facilities District No. 2012-1 (Sunset Industrial Area Services), call for an election and declare the results.

2.    Adopt a Resolution annexing the properties into Community Facilities District No. 2012-1 (Sunset Industrial Area Services), authorizing the levy of a special tax on the property, and directing recording of a special tax lien.

3.    Introduce and waive oral reading of an Ordinance levying special taxes for fiscal year 2023-24 and the following fiscal years.

4.    Determine the proposed actions are exempt from environmental review pursuant to the California Environmental Quality Act Guidelines Section 15061(b)(3) and, alternatively, is not a project pursuant to the California Environmental Quality Act Guidelines Section 15378, and is in conformity with the Sunset Area Plan/Placer Ranch Specific Plan Environmental Impact Report.

 

10:35 a.m.

5.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Community Facilities District No. 2012-1 (Sunset Industrial Area Services) – Annexation #21 for Assessor Parcel Number 017-303-013-000 – Supervisorial District 2

1.    Conduct a Public Hearing on the annexation of Assessor Parcel Number 017-303-013-000 into Community Facilities District No. 2012-1 (Sunset Industrial Area Services), call for an election and declare the results.

2.    Adopt a Resolution annexing the property into to Community Facilities District 2012-1 (Sunset Industrial Area Services), authorizing the levy of a special tax on the property and directing recording of notice of special tax lien.

3.    Introduce and waive oral reading of an Ordinance levying special taxes for fiscal year 2023-24 and the following fiscal years.

4.    Determine the proposed actions are exempt from environmental review pursuant to the California Environmental Quality Act Guidelines Section 15061(b)(3) and, alternatively, is not a project pursuant to the California Environmental Quality Act Guidelines Section 15378, and is in conformity with the Sunset Area Plan/Placer Ranch Specific Plan Environmental Impact Report.

 

10:40 a.m.

6.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Fee Deferral Program Extension – All Supervisorial Districts

1.    Introduce and waive oral reading of an Ordinance to amend Placer County Code Chapter 15, Article 15.70 to extend the existing Fee Deferral Program until December 31, 2025.

2.    Determine the action does not constitute a “Project” under the California Environmental Quality Act pursuant to California Environmental Quality Act guidelines 15061(b)(3) and 15273 because it is an administrative action that does not result in any direct or physical change in the environment.

 

10:45 a.m.

7.    AGRICULTURE, PARKS, & NATURAL RESOURCES

A.    Agricultural Presentation: 2022 Crop Report, 2021 Crop Report + Economic Contributions Study, and 2023 PlacerGROWN Month Proclamation

1.    Receive an informational presentation on the 2022 Crop Report and 2021 Crop Report + Economic Contributions Study.

2.    Approve the Proclamation, declaring October as “Celebrate PlacerGROWN Month” in Placer County and encourage all citizens to support local farmers and ranchers by purchasing locally grown agricultural products.

 

11:30 a.m.

8.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Amendments to Placer County Code related to Code Compliance – All Supervisorial Districts

1.    Conduct a Public Hearing to consider amendments to Placer County Code related to Code Compliance.

2.    Adopt an Ordinance to amend Placer County Code, Chapter 1, Article 1.24, Section 1.24.010 General Penalty - Continuing violations; Chapter 9, Article 9.32, Section 9.32.100, Use, possession, etc., of fireworks prohibited – Exceptions; Article 9.36, Section 9.36.110, Amount of fines; Chapter 15, Article 15.48, Section 15.48.720 Misdemeanor violation; and Chapter 17, Article 17.62, Section 17.62.010 – 17.62.180, Code Compliance and Enforcement, as set forth in Attachment A.

3.    Determine the proposed action is exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3).

 

2:00 p.m.

9.     LIBRARY

A.    Penryn Library Recommendation and Next Steps

1.    Receive an update regarding the Penryn Library.

2.    Authorize the Director of Library Services to permanently close the Penryn Library and redirect the resources to other libraries in the Placer County Library system.

3.    Authorize the Director of Facilities Management to terminate the lease at 2215 Rippey Road, Penryn, CA with the appropriate notice given to the landlord.

4.    Determine the requested action is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

10.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Consultant Construction Inspection Services Amendment No. 4 – Bickford Ranch Specific Plan Phase 1A Backbone Improvements – Supervisorial District 3

1.    Authorize the Purchasing Manager to execute Amendment No. 4 (original amount $960,850, three existing amendments amount to $61,200) under an existing contract with Ghirardelli Associates, Inc. of Roseville, to perform additional construction inspection services for the construction of the Bickford Ranch Specific Plan Phase 1A backbone improvements in the amount of $133,000, for an amended contract total of $1,155,050 and to execute contract change orders in an amount up to $100,000 (8.7 percent), subject to County Counsel and Risk Management concurrence.

2.    Approve an FY 2023-24 Budget Amendment #AM-00879 for CC06001 – Engineering and Surveying Division in the amount of $233,000.

3.    Determine the proposed action is consistent with the Environmental Impact Report certified by the Board of Supervisors in December 2001, and is exempt from environmental review pursuant to California Environmental Quality Act Guidelines Section 15309.

 

B.    Consultant Services Contracts related to the Green Means Go Program for the Auburn Bowman Community Plan Update – Supervisorial District 5  

1.    Approve and authorize the County Executive Officer, or designee, to execute sign a contract for consultant services with Ascent Environmental, Inc. to prepare an environmental impact report for an amount not to exceed $498,224, subject to County Counsel and Risk Management concurrence.

2.    Approve a Fiscal Year 2023-24 Budget Amendment #AM00871 for CC06003 CDRA – Planning Services in the amount of $498,224.

3.    Determine the proposed actions are not a project pursuant to California Environmental Quality Act Guidelines Sections 15378(b)(4) and (5).

 

11.  FACILITIES MANAGEMENT

A.    Juvenile Detention Facility Interior Improvements | Award of Job Order Authorization Contract

1.    Authorize the Director of Facilities Management, or designee, to execute a Job Order Authorization with PRIDE Industries One, Inc., of Roseville, CA., construction contract SCN105927, in the amount of $504,200.67, for the Juvenile Detention Facility Interior Improvements Project, 11260 B Avenue, Auburn, CA, Capital Project No. PJ02003, and to authorize the needed Change Orders not to exceed $37,710, consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code as project funding allows, with County Counsel and Risk Management concurrence.

2.    Determine the requested action is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301.

 

12.       HEALTH AND HUMAN SERVICES

A.    Community Care Expansion Grant Program

1.    Adopt a Resolution to:

a.    Authorizing the Director of Health and Human Services to submit a grant application to the California Department of Social Services for the Community Care Expansion Grant Program in an amount not to exceed $17,000,000, with a ten percent match, for 11572 B and 11573 C Avenue, Auburn, CA (Dewitt Building #116) at the Placer County Government Center and authorize the Director of Health and Human Services, or designee, to sign the resulting agreement and all related paperwork with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $100,000, with a $10,000 match, consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.

b.    Authorize the County Executive Officer, or designee, to submit a Letter of Support on behalf of Placer County to be included with the Community Care Expansion grant application.

c.    Make a finding that the requested grant application and letter of support are each not a project pursuant to CEQA Guidelines Section 15378(b)(4) and if awarded, subsequent contract actions are exempt from California Environmental Quality Act review pursuant to CEQA Guidelines Section 15301.

 

13.  PROCUREMENT

A.    HVAC Preventative Maintenance and Repair Services | ACCO Engineered Systems Inc.

1.    Approve the renewal of a contract with ACCO Engineered Systems Inc. of Pasadena, CA for HVAC Preventative Maintenance Services in the amount of $1,000,000.

2.    Approve an option to renew the resulting contract for two additional one-year periods in the maximum amount of $1,000,000 annually subject to departmental concurrence and available funding.

3.    Authorize the Purchasing Manager to sign all related documents.

 

14.  PUBLIC WORKS

A.    Dalby over Yankee Slough Bridge Replacement Project | Award Professional Services Agreement with Wood Rodgers, Inc.

1.    Adopt a Resolution approving and authorizing the Chair to execute Professional Services Agreement No. 001327 with Wood Rodgers, Inc. of Sacramento, CA for Professional Engineering and Related Services for the Dalby over Yankee Slough Bridge Replacement Project in an amount not to exceed $1,112,400 and authorizing the Director of Public Works, or designee, to execute contract amendments up to $111,240 consistent with the County Procurement Policy Manual, subject to County Counsel and Risk Management concurrence.

2.    Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.

 

B.    Sanitary Sewer Facility Improvements | Reimbursement Agreement with Woodside 05N, LP

1.    Approve a Reimbursement Agreement in an amount not to exceed $1,539,420 with Woodside 05N, LP, for reimbursement of costs associated with construction of sanitary sewer facility improvements in County Service Area 28, Zone of Benefit 173 – Dry Creek, and authorize the Director of Public Works, or designee, to execute the Agreement, subject to County Counsel and Risk Management concurrence.

2.    Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.

 

15.  COUNTY EXECUTIVE

A.    Ordinance Amending Placer County Code Chapter 5, Article 5.24 to Prohibit Needle Exchange or Distribution Programs

1.    Introduce and waive oral reading of an Ordinance to amend Chapter 5, Article 5.24 to add Section 5.24.090 prohibiting the establishment, operation, use, and/or participation in needle exchange or distribution programs within the unincorporated areas of the County.

2.    Determine that the proposed action is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines section 15061(b)(3) and is not a project pursuant to section 15378.

 

16.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

 

(A)  GOVERNMENT CODE §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

(a)   Property: APN 090-126-020-000

Agency Negotiators: Daniel Chatigny, Karin Schwab, Robert Sandman, Steve Newsom and Eric Findlay

Negotiating Parties:  County of Placer and KB Kings Beach LLC

Under Negotiation: Price, terms of payment, or both

 

(b)   Property: Portions of APNs 011-010-008-000, 011-020-005-000 and 011-030-001-000

Agency Negotiators: Daniel Chatigny, Karin Schwab, Robert Sandman, Steve Newsom and Eric Findlay

Negotiating Parties:  County of Placer and City of Roseville

Under Negotiation: Price, terms of payment, or both

 

(B)  GOVERNMENT CODE §54956.9 - CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   Amy Delaney v. County of Placer; et al

Placer County Superior Court Case No. S-CV-0046077

(b)   In re Devon Bell, WC Claim

Workers Compensation Claim No.: 22-148731

 

(C)  GOVERNMENT CODE SECTION §54957 – PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Quarterly Report

Title:  County Counsel         

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

17.  AGRICULTURE, PARKS, & NATURAL RESOURCES

A.    Cooperative Agreement for Asian Citrus Psyllid Trapping Program

1.    Adopt a Resolution authorizing the Director of Agriculture, Parks, & Natural Resources to sign Agreement No. 23-0026-015-SF with the California Department of Food and Agriculture for reimbursement of County costs up to a maximum of $135,109 for participating in the Asian Citrus Psyllid Trapping Program for the Agreement Term of October 1, 2023 through September 30, 2024.

2.    Determine the proposed action is exempt from environmental review pursuant to CEQA Guidelines Section 15306.

 

B.    Forestry Services Supplier Contract Amendment | Volcano Creek Logging, Inc.

1.    Authorize the Director of Agriculture, Parks, & Natural Resources, or designee, to execute an amendment to Master Service Agreement No. SCN101767 with Volcano Creek Logging, Inc., of Foresthill, California, for mechanical fuels reduction work on the French Meadows Ecological Forest Restoration Project in an amount not to exceed $296,465.17, subject to County Counsel and Risk Management concurrence.

2.    Determine the proposed action is exempt from environmental review pursuant to California Environmental Quality Act Guidelines Section 15308.

 

C.    Authorization of Payment to Gold Country Tractors, Inc., Invoice #230027

1.    Approve a FY 2023-24 Budget Amendment AM-00883 for CC12015 Parks and Ground Maintenance Budget in the amount of $21,935.34 with a corresponding cancellation in General Fund General Reserves of $21,935.34.

2.    Authorize the payment of Invoice #230027 from Gold Country Tractors, Inc. in the amount of $21,935.34 for purchase of a Kubota Mini Excavator.

3.    Add Kubota K008-5 Mini Excavator S/N KBCAZ05CEN3B10135 to the master fixed asset list.

 

18.  AUDITOR

A.    Adopting FY 2023-24 Property Tax Rates for Voter-Approved Indebtedness as Calculated by Other Counties

1.    Adopt a Resolution approving the FY 2023-24 property tax rates calculated by other Counties for voter-approved indebtedness, pursuant to Government Code sections 29100 and 29106.

 

B.    Request for Proposal No. 20389, Audit of Annual Financial Statements

1.    Approve the award of competitive Request for Proposals (RFP) No. 20389 to Lance, Soll & Lunghard, LLP for auditing services in the amount of (not-to-exceed) $717,040 effective FY2023-24 through FY2025-26. The three-year contract will be funded by various County departments, special districts, and Joint Exercise of Powers Authorities (JPAs).

2.    Approve 10% change orders of the contract amount totaling $71,704 for future audit services on an as-needed basis for the three-year period effective FY2023-24 through FY2025-26.

3.    Authorize the Auditor-Controller to sign the resulting contract upon approval by County Counsel and Risk Management.

 

19.  BOARD OF SUPERVISORS

A.    Approve Out-of-State Travel for Placer County Board of Supervisors’ Members and staff

1.    Approve Out-of-State Travel for Placer County Board of Supervisors’ Members: Shanti Landon, Jim Holmes, Suzanne Jones, and Cindy Gustafson, and District Chiefs of Staff: Beverly Roberts, J. Michael Spelis, and Sophie Fox to attend the Placer County 2023 Legislative Advocacy and 2023 Placer Business Alliance Summit in Washington, D.C.

 

20.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claim(s), as recommended by the offices of County Counsel and Risk Management:

1.    CNDA 23-00165 Placer Hills Fire (Property Damage) $2,610

2.    CNDA 23-00166 Bills, Brian (Personal Injury) $8,796.53

3.    CNDA 23-00168 Howard, Justin (Personal Injury) $21,954.40

4.    CNDA 23-00169 Casey, Michael (Property Damage) $800

5.    CNDA 23-00170 Harrison, William (Property Damage) $3,051.78

6.    CNDA 23-00174 Kiefer, Gregory (Bodily Injury) $25,000

 

21.  CLERK OF THE BOARD

A.    Minutes

1.    Approve the minutes of August 15,2023.

2.    Approve the minutes of August 29, 2023.

 

22.  COMMITTEES AND COMMISSIONS

A.    Placer County Child Care Advisory Board

1.    Approve the reappointments of Steven Bruce to seat #5, Melanie Nett to seat #14 and Cara Peterson to seat #15 of the Placer County Child Care Advisory Council.

 

B.    Placer County Assessment Appeals Board

1.    Approve the reappointment of Greg Fayard to seat #1 of the Placer County Assessment Appeals Board.

 

23.  COUNTY EXECUTIVE

A.    Records Management, Retention, and Disposition Policy Update

1.    Adopt a Resolution approving an amended Records Management, Retention, and Disposition Policy.

 

B.    2022-23 Placer County Grand Jury Final Report Responses

1.    Approve and authorize the Chair to execute the Board of Supervisors’ response letters to the Placer County Grand Jury’s 2022-23 Final Report.

 

C.    Fire Control Fund Budget Amendment

1.    Approve FY 2023-24 Budget Amendment #AM-00889 within CC10008 - County Fire in the total amount of $346,867.96 and cancel Fire Control Fund reserves in the amount of $257,234.55.

 

D.    Extensions for Tourism Master Plan Use of Funds Agreements

1.    Authorize the County Executive Officer, or designee, to extend the Use of Funds Agreements for three Tourism Master Plan projects through December 31, 2024 and grant authority the County Executive Officer, or designee, to extend all other existing Tourism Master Plan Agreements by one year.

2.    Determine that the requested action is not a project under California Environmental Quality Act Guidelines 15378.

 

24.  FACILITIES MANAGEMENT

A.    Building B Interior Improvements Project – District Attorney | Master Services Agreement Task Order

1.    Approve Amendment No. 1 to an existing task order under the established Master Services Agreement (SCN102438) with Hammel, Green and Abrahamson, Inc.(HGA), to provide architectural and engineering services for interior improvements at the District Attorney’s office located in Building B at the Bill Santucci Justice Center, Roseville, CA in the amount not-to-exceed $9,726 for a revised contract amount of $259,226 and authorize the Purchasing Manager to execute all required documents in accordance with the Procurement Policy, subject to County Counsel and Risk Management concurrence.

2.    Approve a FY 2023-24 Budget Amendment (AM-00876) to increase appropriations in CC10019 – General Fund Contribution to Facilities and Infrastructure and cancel General Fund Capital Reserves in the amount of $18,326, and increase appropriations in CC12018 – Facilities Capital Projects, PJ02011 DA Building B Tenant Improvements Project by $18,326, offset by a contribution from the General Fund.

3.    Determine the requested actions are exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301.

 

B.    Potential Re-Use Proposal for the DeWitt Theater (Building 315) | Letter of Support to Independently Raise Funds

1.    Authorize the Director of Facilities Management, or designee, to sign the attached letter expressing the County’s support of the DeWitt Community Complex’s efforts to independently raise funds for the proposed DeWitt Theater (Building 315) renovation and operation.

2.    Determine the requested action is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15378.

 

C.    Placer County Government Center Fallen Deputy Memorial | Acceptance Approval

1.    Adopt a Resolution approving acceptance of the Fallen Deputy Memorial at the Auburn Justice Center located at 2929 Richardson Drive in Auburn, CA, Assessor Parcel Nos. 051-120-061-000 and 051-120-010-000, from the Placer County Sheriff’s Council for no monetary consideration and for the county to maintain and authorizing the Director of Facilities Management, or designee, to execute all documents and take all actions necessary to accept the memorial, subject to County Counsel and Risk Management concurrence.

2.    Determine that the requested action is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15061(b)(3).

 

D.    Mercy North Auburn at Rock Creek | Lease Rider Agreement

1.    Adopt a Resolution authorizing the Director of Facilities Management, or designee, to execute a Lease Rider Agreement (Lease Rider) with Mercy Housing California 99, L.P. (Mercy) and the California Tax Credit Allocation Committee (TCAC) and perform all necessary actions consistent with the terms of the Lease Rider subject to County Counsel and Risk Management concurrence.

2.    Determine that the requested action is not a project pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378.

 

E.    Office Space | Lease Agreement with Boatworks at Tahoe

1.    Authorize the Director of Facilities Management, or designee, to execute a Lease Agreement with Boatworks at Tahoe LLC, a California limited liability company, for a 1,764+/- square foot office space located at 740 North Lake Boulevard Unit 2B, Tahoe City, California intended for use by the Placer County Executive Office, with an initial term of twenty-four months and two additional option terms of one year each, with annual rent and common area maintenance charges of $63,504, subject to County Counsel and Risk Management concurrence.

2.    Determine the requested action is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301.

 

25.  HEALTH AND HUMAN SERVICES

A.    Reaffirm a Local Health Emergency Declaration Due to the Mosquito Fire  

1.    Adopt a Resolution to reaffirm a Local Health Emergency Declaration by the Placer County Interim Health Officer due to the immediate public health threat caused by hazardous waste and debris from the Mosquito Fire.

 

B.    Reappointment and Appointment to the Mental Health, Alcohol and Drug Advisory Board

1.    Approve the reappointment of Marty Giffin, Family Member, District 1, Seat 7 to the Mental Health, Alcohol and Drug Advisory Board.

2.    Approve the appointment of Ciara Hart, Consumer Member, District 5, Seat 1 to the Mental Health, Alcohol and Drug Advisory Board.

 

C.    Capital Facilities Impact Fees for Brown Bear Studios

1.    Authorize payment of Capital Facilities Impact Fees for the Brown Bear Studios project in the amount of $44,413.07.

2.    Approve a FY 2023-24 Budget Amendment AM-00881 for CC10018-Community & Agency Support in the total amount of $44,413.07 and cancel General Fund General Reserves in the amount of $44,413.07.

3.    Determine the proposed action is not a project under the California Environmental Quality Act pursuant to Guidelines section 15378.

 

D.    Capital Facilities Impact Fees for Sun Rose Apartments

1.    Authorize payment of Capital Facilities Impact Fees for the Sun Rose Apartments project in the amount of $162,182.55.

2.    Approve a FY 2023-24 Budget Amendment AM-00875 for CC10018-Community & Agency Support in the total amount of $162,182.55 and cancel General Fund General Reserves in the amount of $162,182.55.

3.    Determine the proposed action is not a project under the California Environmental Quality Act pursuant to Guidelines section 15378.

 

E.    Amendment with First 5 Placer Children and Families Commissionv

1.    Approve an amendment with the First 5 Placer Children and Families Commission, to provide oral health services to families with children ages 0-5, to increase the agreement by $82,500 for a new total amount not to exceed $577,500, and extend the term of the agreement an additional six months for a revised term of January 1, 2021 through June 30, 2024, and authorize the Director of Health and Human Services to sign the amendment with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $57,750 consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.

 

26.  HUMAN RESOURCES

A.    Salary Adjustment for the Correctional Officer Series

1.    Adopt an Ordinance, introduced September 12, 2023, to amend the Uncodified Schedule of Classifications and Compensation Ordinance to revise the salaries of the Correctional Officer I, Correctional Officer II, and Correctional Sergeant classifications.

 

B.    Amendment of various sections of Placer County Code Chapter 3

1.    Adopt a Codified Ordinance, introduced September 12, 2023, to amend various sections of Chapter 3 of the Placer County Code to update policies and achieve alignment with current labor agreements, classification updates, and current practice.

 

27.  PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $500,000 are placed on the Consent Agenda.

 

A.    Park Ranger Services | RRM-CLM Services, LLC

1.    Approve a contract amendment with RRM-CLM Services, LLC (a Delaware limited liability company) for additional park ranger services in the amount of $71,020 for a new maximum amount of $381,020 through June 30, 2024.

2.    Approve the option to renew the resulting contract on a year-to-year basis for four (4) additional one-year terms in a maximum amount of $385,000.

3.    Authorize change orders in the amount not to exceed 10 percent of the award amount.

4.    Authorize the Purchasing Manager to sign all required documents, including change orders, subject to departmental concurrence and available funding.

 

B.    Accela Consulting Services | TruePoint Solutions LLC

1.    Approve the renewal of a negotiated contract with TruePoint Solutions LLC (a California limited liability company) for Accela Consulting Services in the amount of $119,950 for the period of October 1, 2023 through September 30, 2024.

2.    Approve the option to renew the resulting contract for two additional one-year periods in the maximum amount of $119,950 annually subject to departmental concurrence and available funding and authorize contract amendments in the maximum cumulative amount of $11,995 consistent with Procurement Policy.

3.    Authorize the Purchasing Manager to sign all related documents.

 

C.    Equipment and Machinery Rental Services | Various Firms

1.    Approve amendments to contracts with Placer Equipment Rentals, Inc. (a California corporation) and Herc Rentals Inc. (a Delaware corporation) for equipment and machinery rentals in the amount of $107,500 for a new aggregate total of $300,000 for the period through October 31, 2023.

2.    Approve the renewal of the contracts with Placer Equipment Rentals and Herc Rentals for the period of November 1, 2023 through September 30, 2024, and with DRT Rentals Inc. (a California corporation) for the period of October 1, 2023 through September 30, 2024 in the maximum aggregate amount of $400,000.

3.    Approve the option to renew the contracts for an additional one-year term in the maximum aggregate amount of $400,000.

4.    Authorize change orders not to exceed a cumulative amount of $40,000, consistent with the Procurement Policy.

5.    Authorize the Purchasing Manager to sign all required documents, subject to departmental concurrence and available funding.

 

D.    Preliminary Alcohol Screening Device Maintenance and Drug Testing Services | Valley Toxicology Service, Inc.

1.    Approve the renewal of a negotiated agreement with Valley Toxicology Service, Inc. of West Sacramento, CA for preliminary alcohol screening device maintenance and drug testing services in the maximum amount of $175,000 for the period October 1, 2023 through September 30, 2024. 

2.    Approve the option to renew the agreement for two (2) additional one-year periods in the maximum amount of $175,000 annually, subject to departmental concurrence and available funding.

3.    Authorize the Purchasing Manager to sign all required documents.

 

28.  PUBLIC WORKS

A.    Abandonment of a Portion of an Accepted Highway Easement | Electric Street in Homewood

1.    Adopt a Resolution abandoning a portion of an accepted Highway Easement for Electric Street in Homewood described in the Exhibits attached to the staff report, subject to the findings set forth herein.

2.    Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.

 

B.    Douglas Boulevard Median Modification Project | Approve Plans and Specifications and Authorization to Advertise

1.    Approve the plans and specifications for the Douglas Boulevard Median Modification Project, and authorize the Director of Public Works, or designee, to advertise for construction bids.

2.    Determine the proposed action is exempt from environmental review pursuant to CEQA Section 15301(c).

 

C.    Cooperative Work Agreement with the Town of Truckee for Road Maintenance Work on South Shore Drive

1.    Authorize the Director of Public Works, or designee, to execute a cooperative work agreement with the Town of Truckee in an amount not to exceed $125,000 to reimburse the Town of Truckee for contracted asphalt overlay work of County maintained roadways, subject to County Counsel and Risk Management concurrence.

2.    Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.

 

D.    Title VI Implementation Plan

1.      Adopt a Resolution adopting a Title VI Implementation Plan required by the State of California (Caltrans) and Federal Highway Administration (FHWA) and authorizing the Director of Public Works to execute future amendments and revise the Title VI Implementation Plan as necessary to comply with state and federal requirements.

2       Determine the proposed action is not a project pursuant to CEQA Guidelines Section 15378.

 

29.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    Loomis Basin Chamber of Commerce, The Eggplant Festival

1.    Approve appropriation of $1,450 in Revenue Sharing monies to Loomis Basin Chamber of Commerce, The Eggplant Festival as requested by Supervisor Gore ($200), Supervisor Holmes ($1,000), and Supervisor Jones ($250).

 

B.    Placer County Law Enforcement Chaplaincy, Back the Badge BBQ Fundraiser

1.    Approve appropriation of $2,250 in Revenue Sharing monies to Placer County Law Enforcement Chaplaincy, Back the Badge BBQ Fundraiser as requested by Supervisor Gore ($250), Supervisor Landon ($500), Supervisor Holmes ($500), Supervisor Jones ($500), and Supervisor Gustafson ($500).

 

C.    Rocklin Area Chamber of Commerce, 30th Annual Community Event

1.    Approve appropriation of $950 in Revenue Sharing monies to Rocklin Area Chamber of Commerce, 30th Annual Community Event as requested by Supervisor Landon ($200), Supervisor Holmes ($500), and Supervisor Jones ($250).

 

D.    Stand Up Placer Inc, Words & Wine Fundraiser

1.    Approve appropriation of $1,750 in Revenue Sharing monies to Stand Up Placer Inc, Words & Wine Fundraiser as requested by Supervisor Gore ($500), Supervisor Holmes ($500), Supervisor Jones ($500), and Supervisor Gustafson ($250).

 

30.  TREASURER-TAX COLLECTOR

A.    Temporary borrowing of Treasury funds for Dry Period Financing

1.    Approve the temporary borrowing of Treasury funds for FY 2023-24 by the Colfax Cemetery District ($155,000) and Tahoe Truckee Unified School District ($10,000,000) as prescribed by the California State Constitution.

 

ITEMS FOR INFORMATION:

 

31.  HEALTH AND HUMAN SERVICES

A.    Acceptance of Donation

1.    Receive a report that Animal Services received a $50,662.11 cash donation.

 

ADJOURNMENT – To next special meeting, on October 16, 2023.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

October 16, 2023 (Tahoe)

October 17, 2023 (Tahoe)

October 31, 2023

November 14, 2023

November 28, 2023

December 05, 2023

December 12, 2023

 

Levine Act – Campaign Contributions (Government Code Section 84308)

As of January 1, 2023, the Levine Act (Government Code Section 84308) applies to Board of Supervisors proceedings involving a license, permit, or other entitlement for use.

Pursuant to Government Code Section 84308, no Board Member shall accept, solicit, or direct a contribution of more than $250 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the County or for 12 months after a final decision is rendered in that proceeding. Any Board Member who has received a contribution of more than $250 within the preceding 12 months from a party or their agent, or from a participant or their agent, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

 

Pursuant to Government Code Section 84308(d), any party to a covered proceeding before the Board is required, and any participant to such a proceeding is strongly urged, to disclose on the record of the proceeding any contribution, including aggregated contributions, of more than $250 made within the preceding 12 months by them or their agent to any Board Member. The disclosure must include the name of the party or participant and any other person making the contribution, if any; the name of the recipient; the amount of the contribution; and the date the contribution was made. The disclosure shall occur in the manner required under Government Code Section 84308 and any applicable state or local regulations, opinions, or policies. No party or their agent, and no participant or their agent, shall make a contribution of more than $250 to any Board Member during the proceeding or for 12 months after a final decision is rendered in that proceeding.

The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.

 

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. All written or emailed public comments received prior to 5 p.m. the day prior to the meeting will be provided to the Board members electronically or in written format. Emails received through the Clerk’s email address above during the meeting will still become part of the record for the Board meeting and retained by the Clerk. Citizens may submit their comments in written form at the following link: https://www.placer.ca.gov/FormCenter/Clerk-of-the-Board-29/Public-Comment-Submission-157. The public may always email comments to the Clerk of the Board [email protected] or mail the same through the U.S. Postal Service to the County, Attn: Clerk of the Board, 175 Fulweiler Avenue, Auburn, CA 95603.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov and Board meeting agendas are publicly posted for review on the county website at https://www.placer.ca.gov/8483/_2023