COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, January 09, 2018

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

                                                                                                                                                   

Jack Duran, District 1                                                                                                                                                                                               

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Vice Chair                                                                                                                             Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                       Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5, Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Duran

 

9:00 a.m.

 1.   BOARD OF SUPERVISORS

A.    Reorganization of the Board

 

9:05 a.m.

 2.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A) §54957 – PUBLIC EMPLOYEE APPOINTMENT

Title:        County Executive Officer

 

 3.   HUMAN RESOURCES

A.    Approve appointment of County Executive Officer and authorize Chair to execute an employment agreement with the selected candidate.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:  

 

TIMED ITEMS:  to be discussed at the time shown or shortly thereafter

 

 9:10 a.m.

 4.   COUNTY EXECUTIVE

A.    Transfer of 60 Tourist Accommodation Units to Kila Tahoe, LLC for the Construction of the Tahoe City Lodge in Tahoe City, CA

1.    Conduct a Public Hearing pursuant to California Government Code Section 53083 to consider public testimony and adopt a Resolution approving a Tourist Accommodation Unit Transfer Agreement transferring Sixty (60) Tourist Accommodation Units to Kila Tahoe, LLC in accordance with the County of Placer’s North Lake Tahoe Economic Incentive Program.

 

       Correspondence

 

9:45 a.m.

 5.   COUNTY EXECUTIVE

A.    Placer County 2018 Legislative Platform

1.    Approve the Placer County 2018 Legislative Platform and authorize staff to pursue actions and to coordinate the advocacy program.

2.    Provide staff direction on whether to pursue amending California Government Code Title 7.96 - North Lake Tahoe Transportation Authority

3.    Authorize members of the Board of Supervisors and staff to travel to Washington, DC in 2018 to meet with elected and appointed officials of the United States to advocate for legislative and regulatory interests of the County.

 

10:05 a.m.

 6.   PUBLIC WORKS & FACILITIES

A.    Annexation to Sewer Maintenance District 1 | Oleshko Property

1.    Conduct a Public Hearing to consider public testimony and adopt a Resolution to annex the Oleshko property, located at 5900 Stanley Drive in Auburn, California, (APN 076-131-006-000), in the Christian Valley area, into the boundaries of Sewer Maintenance District 1 to provide sewer service.

 

10:10 a.m.

 7.   PUBLIC WORKS & FACILITIES

A.    Annexation to Sewer Maintenance District 3 | Kingsley Development Group, Inc. Property

1.    Conduct a Public Hearing to consider public testimony and adopt a Resolution to annex the Kingsley Development Group, Inc. property located on Peach Circle in Loomis, California (APN 037-111-004-000) in the Horseshoe Bar area, into the boundaries of Sewer Maintenance District 3 to provide sewer service.

 

10:15 a.m.

 8.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Update | Public-Private Partnership with Placer County Contractor Association

1.    Receive an informational update regarding the recent public-private partnership created between Placer County Community Development Resource Agency and the Placer County Contractor Association.

 

10:25 a.m.

 9.   AUDITOR

A.    Update | Enterprise Resource Planning Project

1.    Receive an update on the status of the Enterprise Resource Planning Project.

 

DEPARTMENT ITEMS:  to be considered for action as time allows

 

10.  ADMINISTRATIVE SERVICES/PROCUREMENT

A.    Annual Fleet Vehicle Purchases | Future Ford Lincoln and Winner Chevrolet

1.    Approve the award of competitive Bid No. 10677 to Future Ford Lincoln of Roseville, CA and Winner Chevrolet of Colfax, CA, for the purchase of 27 various types of fleet vehicles in the maximum aggregate amount of $764,302, funded by revenue collected from replacement funds with no net County cost.

2.    Authorize the Purchasing Manager to sign all related documents for the vehicles specified in Bid No. 10677, as well as requests to purchase additional vehicles of the same type as listed in Bid No. 10677 within Fiscal Year 2017-18 contingent upon the requests being appropriately budgeted and included on the Fiscal Year 2017-18 Master Fixed Asset List.

 

 

11.  HEALTH AND HUMAN SERVICES

A.    Board of State and Community Corrections Proposition 47 Lead Agency Award

1.    Approve an agreement, resulting from RFP #10673, with Community Recovery Resources for the period of January 09, 2018 through August 15, 2020, in the amount of $862,541 and authorize the Director of Health and Human Services to sign the agreement with County Counsel and Risk Management concurrence and to sign any subsequent amendments not to exceed $50,000 of the total contract amount, consistent with the subject matter and scope of work with County Counsel and Risk Management concurrence.

 

12.  BOARD OF SUPERVISORS

A.    2018 Board and Commission Assignments

1.    Consider Board of Supervisor assignments to various committees and commissions and provide direction to staff as may be required.

 

13.  COUNTY EXECUTIVE

A.    Update | Countywide Oversight Board Consolidation

1.    Receive an update on the status of the Redevelopment Successor Agency Oversight Board consolidation.

 

B.    Memorandum of Understanding with Neighborhood Partners, LLC in support of an Application to the State of California Affordable Housing and Sustainable Communities Program for Schaffer’s Mill Affordable Housing Project

1.    Consider approval of a Memorandum of Understanding (MOU) with Neighborhood Partners, LLC in support of an Application to the State of California Affordable Housing and Sustainable Communities (AHSC) Program for Schaffer’s Mill Affordable Housing

 

       Correspondence

 

14.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(B)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   Nana D. Yeboah v. County of Placer, et al.

       U.S.D.C. Eastern District Case No. 2:17-cv-02449 MCE DB

(b)   Barbara K. Martin, WCAB Claim

WCAB Claim No.: ADJ9415416

(c)   Charles Bardo, WCAB Claim   

       WCAB Claim No.:  ADJ9758373

2.    Anticipated Litigation

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:  Three potential cases

 

CONSENT ITEMS:

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

15.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Carpet and Upholstery Cleaning Services | Butterfield Carpet Care

1.    Approve the renewal of an agreement with Butterfield Carpet Care of Roseville, CA, for carpet & upholstery cleaning services at various locations throughout Placer County in the maximum amount of $75,000 for the period of January 09, 2018 to December 31, 2018.  Funding for this agreement is included in the Department of Public Works and Facilities FY 2017-18 Final Budget.

2.    Authorize the Purchasing Manager to sign all required documents.

 

B.    Civil Engineering Services | Qualified List

1.Approve a Qualified List based on the competitive Request for Qualifications No. 10667 for civil engineering services for public works projects, to be provided as needed to the Department of Public Works and Facilities for the period of January 9, 2018 through December 31, 2019;

2.    Approve the option to renew the resulting Qualified List on a year-to-year basis for three (3) additional one-year periods.

3.    Authorize the Purchasing Manager to sign all required documents.

 

C.    Snow Removal Services | A Thyme to Plant

1.    Approve the award of a competitive Bid No. 10678 to A Thyme to Plant of Kings Beach, CA for snow removal services in the Benefit Assessment District located in Kings Beach in the maximum amount of $82,500, for the period of January 09, 2018 through May 31, 2018. Funding is provided by the Department of Public Works and Facilities’ FY 2017-18 Final Budget, resulting in no new net County cost.

2.    Authorize the Purchasing Manager to sign all required documents.

 

D.    Locksmith Hardware and Related Supplies | Accredited Lock Supply Company

1.    Approve the renewal of an agreement with Accredited Lock & Door Hardware Company dba Accredited Lock Supply Company of Secaucus, NJ, for the purchase of locksmith hardware and related supplies as needed in the maximum amount of $75,000 for the period of January 1, 2018 to December 31, 2018. Funding for this agreement is included in the Department of Public Works and Facilities FY 2017-18 Final Budget. 

2.    Authorize the Purchasing Manager to sign all required documents.

 

E.    Placer County Finance Administrative Building Carpet Replacement Project | G&S Carpet Mills, Inc.

1.    Approve the award of competitive Bid No. 10676 for carpet and flooring replacement in the Finance Administration Building to G&S Carpet Mills, Inc., of Pomona, CA, in the amount of $261,000, funded in the Capital Projects Fund, Project No. 4927 and authorize the Director of Public Works and Facilities, or designee, to execute the contract, and any necessary change orders up to 10% of the recommended contract consistent with the County Purchasing Manual and section 20142 of the Public Contract Code.

 

F.    Snow Chains, Parts and Services | Silver State International

1.    Approve the award of competitive Bid No. 10685 to Silver State International of Sparks, NV for snow chains, parts, and related services in the maximum amount of $93,000, funded by Highway User Tax Account revenue for FY 2017-18 and FY 2018-19, for the period of January 9, 2018 through December 31, 2018.

2.    Approve the option to renew the resulting agreement on a year-to-year basis for three additional one-year terms in the recommended award amount of $93,000, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

G.   Declare Vehicles to be Surplus and Authorize Disposal

1.    Declare five (5) vehicles, two (2) equipment items and one (1) modular building that have reached the end of their useful life as surplus and authorize their disposal.

 

16.  AUDITOR          

A.    Tahoe City Cemetery District | State Mandated Audit

1.    Approve for the use of a five-year audit for the Tahoe City Cemetery District in lieu of an annual audit.

 

17.  BOARD OF SUPERVISORS

A.    Minutes

1.    Approve the Minutes of April 04, 2017

2.    Approve the Minutes of December 12, 2017

3.    Approve the Minutes of December 13, 2017

4.    Approve the Minutes of December 15, 2017

 

18.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    17-138 Direworld Scare Park, LLC (Personal Injury) $250,000

2.    17-152 Richardson, Dan (Property Damage) $422.53

 

19.  COMMITTEES & COMMISSIONS

A.    Placer Sierra Fire Safe Council

1.    Approve the appointment of Robert Zaucha to the unexpired term of Seat #2 (Representing Meadow Vista), as requested by Supervisor Montgomery.

 

B.    Placer County Older Adult Advisory Commission

1.    Approve the appointments of Russell Loop to the unexpired term of Seat #3 (Representing District 3) and Al Gonzalez to the unexpired term of Seat #9 (Representing Older Adult Collaborative).

 

20.  COUNTY EXECUTIVE

A.    Reaffirm a Local Emergency Proclamation in Placer County | Tree Mortality

1.    Adopt a Resolution reaffirming a local emergency in Placer County due to tree mortality.

 

B.    Donner Summit Winter Shuttle | Funding agreement with the Town of Truckee

1.    Approve an agreement between Placer County and the Town of Truckee for operation of the Donner Summit Winter Shuttle for FY 2017-18, at a budgeted net County cost of $28,594.

 

C.    Community-Based Mediation Services | Contract with Placer Dispute Resolution Services

1.    Approve and authorize the County Executive Officer to execute a contract with Placer Dispute Resolution Services (PDRS) to provide community-based mediation services in an amount not to exceed $140,000 for the period of January 01, 2018 through December 31, 2019, to be fully offset by state civil filing fee revenues, and authorize one (1) additional one-year renewal consistent with the current agreement’s subject matter and scope of work upon mutual agreement between County and PDRS.

 

D.    Placer County Treasurer Bankruptcy Litigation | Contract with Steckauer Weinhart LLP

1.    Approve an amendment to contract CN60720 with Steckbauer Weinhart, LLP for professional legal services related to Placer County Treasurer Bankruptcy Litigation claim in the amount of $40,000, for a new total contract maximum amount of $65,000.

 

21.  HEALTH AND HUMAN SERVICES

A.    Short-Term Acute Inpatient Psychiatric Services | Contract with Restpadd Psychiatric Health Facility of Red Bluff, CA

1.    Approve a contract with Restpadd Psychiatric Health Facility for the period of January 01, 2018 through June 30, 2019 for a total amount not to exceed $100,000 ($33,000 net County cost), and authorize the Director of Health and Human Services to sign the agreement and any subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work with County Counsel and Risk Management concurrence.

 

22.  HUMAN RESOURCES

A.    Classification and Allocation changes for the Board of Supervisors/Clerk of the Board Division and the Community Development and Resources Agency

1.    Adopt an Ordinance, introduced December 12, 2017, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocations of Positions to Departments Ordinance. Oral reading waived.

a.    Create a new classification, Board/Commission Clerk I, at the recommended salary grade of GNRL 52 ($3484.64-$4235.57 monthly).

b.    Retitle the Board/Commission Clerk classification to Board/Commission Clerk II, and modify the salary grade from GNRL 52 ($3484.64-$4235.57 monthly) to GNRL 64 ($3841.74-$4669.74 monthly).

c.    Modify the salary grade for Board/Commission Clerk-Senior from GNRL 64 ($3841.74-$4669.74 monthly) to GNRL 76 ($4235.57-$5148.47 monthly).

d.    Abolish the classification of the Board/Commission Clerk-Supervising.

e.    Reallocate two Administrative Secretary positions allocated to the Board of Supervisors/Clerk of the Board unit of the County Executive’s Office to Executive Secretary.

 

B.    Ordinance Amending Placer County Code Chapter 3, Sections 3.08.580 and 3.08.810 Pertaining to Pre-Employment

1.    Adopt an Ordinance, introduced on December 12, 2017, amending Chapter 3, Sections 3.08.580 and 3.08.810 of the Placer County Code to update language pertaining to the consideration of criminal convictions during the pre-employment process. Oral reading waived.

 

C.    Classification and Allocation changes for the Health and Human Services Department and Administrative Services Department

1.    Adopt an Ordinance, introduced December 12, 2017, amending the un-codified Schedule of Classifications and Compensation Ordinance and the uncodified Allocation of Positions to Departments Ordinance. Oral reading waived.

a.    Retitle the Client Services Program Specialist I/II, Client Services Program Specialist-Senior, and Client Services Program Specialist-Supervising classifications to Eligibility Specialist I/II, Eligibility Specialist-Senior and Eligibility Supervisor. 

b.    Create a new classification of Physical/Occupational Therapist-Supervising, salary grade PROF 248 ($7,803.93-$9,485.87 monthly) and

c.    Retitle the Application Support Technician classification to Software Application Support Specialist, and create a new Software Application Support Specialist-Senior classification at the recommended salary grade salary grade GNRL 100 ($5,148.46-&6,258.02 monthly).

 

D.    Revisions to the Placer County Code Chapter 3, Pertaining to Management Compensation, Benefits, and Vacation Leave Cash-Out

1.    Adopt an Ordinance, introduced December 12, 2017, amending Chapter 3 of the Placer County Code, Sections 3.04.490, 3.12.020 and 3.12.030 to update the classified and unclassified management employee compensation and benefits to include auto allowance for specific management employees, tuition reimbursement, and revision of the annual vacation leave cash-out options for Management, Safety Management, and Confidential employees.  Oral reading waived.

 

E.    Equal Employment Opportunity Program

1.    Adopt the annual Equal Employment Opportunity Program effective January 01, 2018 through December 31, 2018.

 

F.    Updates to Classifications and Allocations for Department of Public Works and Facilities and Administrative Services

1.    Introduce an ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified allocations of Positions to Departments Ordinance.  Oral reading waived.

a.    Retitle the Exhibit Preparator classification to Exhibit Technician, and change the salary grade from GNRL 49 ($3,404.86-$4,138.52 monthly) to GNRL 61 ($3,753.06-$4,652.71 monthly).

b.    Create a new classification of Central Services Supervisor, salary grade GNRL 91 ($4,790.88-$5,823.38 monthly).

c.    Abolish the Records Coordinator classification.

 

23.  PUBLIC WORKS & FACILITIES

A.    Easement Acquisition | Gold Hill Road Bridge Replacement Project

1.    Adopt a Resolution approving a Right-of-Way Contract for the acquisition of a Highway Easement and a Temporary Construction Easement on property owned by George and Judith Adams for the Gold Hill Road over Auburn Ravine Bridge Replacement Project in the amount of $26,800, and authorizing execution of the Contract and acceptance of the Easement Deeds. Right-of-Way acquisition is 100% funded through the Federal Highway Bridge Program.

 

B.    Trail Easement Relocation | Tree Lake Mini Storage in Granite Bay

1.    Adopt a Resolution to abandon a portion of an Offer of Dedication for an existing Multi-purpose Trail Easement for the relocation of portions of the Multi-purpose Trail Easement for the Tree Lake Mini Storage project in Granite Bay.

 

       Correspondence

 

C.    Sewer Maintenance District 1 Sylvan Glen Lift Station Improvements Project | Revised Plans and Specifications

1.    Adopt a Resolution to approve the revised plans and specifications for the Sylvan Glen Lift Station Improvement Project 04965 included in the Department of Public Works and Facilities’ FY 2017-18 Final Budget and funded by Sewer Maintenance District 1 user fees and authorize the Director of Public Works and Facilities, or designee, to advertise for construction bids.

 

D.    Placer County Transit and Tahoe Truckee Area Regional Transit | FY 2017-18 Senate Bill 1 State of Good Repair Funds

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to execute Certifications and Assurances and all required documents for the California State of Good Repair Program and any amendments thereto with the California Department of Transportation and the Regional Transportation Planning Agencies to accept $328,616 in FY 2017-18.

 

E.    Highway Safety Improvement Program (HSIP) Crosswalk Enhancement Project | Budget Revision

1.    Approve a Budget Revision to create a new project PC 3034 HSIP Crosswalk Enhancement Project and increase appropriations by $249,700, with offsetting revenue. Funding is provided by the State (Caltrans) Highway Safety Improvement Program.

 

24.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    Auburn Chamber of Commerce Volunteer Recognition and Installation Ceremony | Funding to Support Community Member Recognition

1.    Approve appropriation of $250 in Revenue Sharing monies to Auburn Chamber of Commerce as requested by Supervisor Holmes.

 

B.    Friends of Auburn Ravine | Funding to Support Friends of Auburn Ravine Conservation and Restoration Efforts

1.    Approve appropriation of $250 in Revenue Sharing monies to Friends of Auburn Ravine as requested by Supervisor Weygandt.

 

C.    Regents of the University of California Placer-Nevada Joint 4H Summer Camp | Funding to Support Summer Youth Programs

1.    Approve appropriation of $750 in Revenue Sharing monies to Regents of the University of California as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($500).

 

25.  SHERIFF

A.    Commendation | Recognition of Lieutenant Kelly Leitzell for 32 years of dedicated public service

1.    Approve a Commendation commending Lieutenant Kelly Leitzell for 32 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

B.    Key Tracer System Expansion

1.    Approve the purchase of 64-key expansion system consisting of four (4)16-space modules and related equipment from Real Time Networks based in Vancouver, Canada to augment the existing Key Tracer System in the total amount of $13,150. Funding is available within the Sheriff’s Office FY 2017 -18 Final Budget.

2.    Authorize the Purchasing Manager to execute all related documents.

3.    Add the equipment to the Master Fixed Asset List.

 

26.  TREASURER TAX-COLLECTOR

A.    Delegation of Authority to Invest

1.    Adopt a Resolution renewing the delegation of authority to invest certain funds under the control of the Board of Supervisors to the Treasurer for the 2018 calendar year.

 

ITEMS FOR INFORMATION:

 

27.  HUMAN RESOURCES

A.    Classified Service Merit Increases

 

B.    Civil Service Commission Annual Report for FY 2016-17

1.    Receive the Civil Service Annual Report for FY 2016-17.

 

28.  TREASURER TAX-COLLECTOR

A.    Treasurer’s Statement for the month of November 2017

 

ADJOURNMENT – To next regular meeting, on Monday, January 22, 2018.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

January 22, 2018 (Tahoe)

January 23, 2018 (Tahoe)

February 06, 2018

February 20, 2018

March 06, 2018

March 20, 2018

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov 

 

To watch the Board meeting online or to just listen in, you may do so by streaming the live video feed at www.placer.ca.gov